## **Trustees’ Annual Report for the period** **From Period start date To Period end date** **Charity name:** ## **Charity registration number:** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The improvement of
general education in re-
lation to all aspects of
the art of drama and de-
veloping the public ap-
preciation of that art.
Advancing the educa-
tion of film and encour-
aging the interest of the
public in film as an art
and promoting the study
and appreciation of
films and film making.| |Summary of the main activi-
ties in relation to those pur-
poses for the public benefit,
in particular, the activities,
projects or services identified
in the accounts.|Para 1.17 and 1.19|The public presentation
of plays, giving mem-
bers of the local com-
munity the opportunity
of watching the produc-
tions and also partici-
pating in them by per-| forming on stage or helping with the practical stagecraft necessary for their production. In particular providing an opportunity for young people in the local community (between the ages of 8 and 18) to engage in acting, theatre production and film making. Providing a venue for the exhibition of films with the emphasis on those films, which are less likely to be shown by the commercial cinema operators. Providing a venue for other local and community focussed groups to hold their own dramatic and musical productions and presentations. a . .meetings |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity Com-
mission on public benefit|Para 1.18|The Trustees have con-
sidered the Charity
Commission
’
s Guidance
on Public Benefit and
are satisfied that these
activities fall squarely
within it.|| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its ben-
eficiaries and any wider ben-
efits to society as a whole.|Para 1.20|**The society had a successful year in all of**
**our main areas. We staged three adult**
**drama productions and four youth drama**
**and musical productions which were well**
**attended and received positive feedback**
**from both audience and participants.**
**About eighty members were actively in-**
**volved in helping to run the society either**
**in performing roles or backstage, front of**
**house and theatre maintenance.**
**The film society ran a successful season**
**of film showings and also ran a season of**
**afternoon showings aimed at older people**
**in our community.**
**The youth theatre has about fifty mem-**
**bers ranging in age from 8 to 18. They**
**have regular drama sessions on Satur-**
**days and put on four successful shows in**
**the year.**
**The theatre was regularly hired during the**
**year by outside clubs, musical acts and**
**drama groups. This variety of activities**
**enables us to attract audiences from all**
**sections of the local population and be-**
**yond.**|| |---|---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against objec-
tives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s finan-
cial position at the end of the
period|Para 1.21|**We survived the effects of the pandemic**
**in good financial shape thanks to grants**
**received and having healthy reserves.**
**This year we were able to return to a full**
**programme of activities and generate a**
**healthy financial surplus. We are now in a**
**very secure financial position and are**
**able to consider how to use this money to**
**advance our aims.**| |Statement explaining the pol-
icy for holding reserves stat-
ing why they are held|Para 1.22|**Reserves are required to cover the run-**
**ning costs of the theatre and to ensure**
**survival in the case of unanticipated clo-**
**sure as happened in the recent pandemic.**| |Amount of reserves held|Para 1.22|**£45000**| |Reasons for holding zero re-
serves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any uncertain-
ties about the charity continu-
ing as a going concern|Para 1.23|**no uncertainties. We are in a strong finan-**
**cial position.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|| |---|---|---| |Investment policy and objec-
tives including any social in-
vestment policy adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**constitution**| |How is the charity consti-
tuted?
(e.g unincorporated associa-
tion, CIO)|Para 1.25|**unincorporated association**| |Trustee selection methods
including details of any con-
stitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**election to post by the membership**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider net-
work with which the charity
works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bawtry Amateur Dramatic Society| |---|---| |Other name the charity uses|| |Registered charity number|507851| |---|---| |Charity’s principal address|Bawtry Phoenix Theatre
22 Station Road
Bawtry
Doncaster
DN22 6PT| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Mike Dale|Chair||members at agm| ||Mary Moffat|secretary||members at agm| ||Steve Kellett|Treasurer||members at agm| ||Robert Geeson|Theatre Director||members at agm| ||Tony Jones|||members at agm| ||Paula Hadley|||members at agm| ||Emma
Spencer|||members at agm| ||Alan Cropley|||members at agm| ||Rupert Atkin-
son|||Film society committee| ||Jonah Thomp-
son|||Youth theatre commit-
tee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Steve Kellett**||| |**Rupert Atkinson**||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held
in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and segregation
of such assets from the char-
ity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**
**adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S Kellett **Full name(s)** Steve Kellett **Position (eg Sec-** Treasurer **retary, Chair, etc)** **Date** 22/5/24 **Bawtry Amateur Dramatic Society 507851** CHARITY COMMISSION ## **Receipts and payments accounts** ## **CC16a** ||**For the period**
**from**|Period start date
01.08.2022|**To**||Period end date
31.07.2023|| |---|---|---|---|---|---|---| |**Section A Receipts and payments**|**Section A Receipts and payments**|||||| ||**Unrestricted**
**funds**|**Restricted**
**funds**|**Endowment**
**funds**||**Total funds**|**Last year**| ||**to the nearest £**|**to the nearest £**|**to the nearest £**||**to the nearest £**|**to the nearest £**| |**A1 Receipts**||||||| |Membership subscriptions|**1,588**|**-**|**-**|**-**|**1,588**|**1,595**| |Youth theatre subscriptions|**13,150**||||**13,150**|**10,175**| |Grants, donations and fundraising|**2,000**|**-**|**-**|**-**|**2,000**|**4,189**| |social events and other income|**68**|**-**|**-**|**-**|**68**|**365**| |Theatre Lettings|**1,753**|**-**|**-**|**-**|**1,753**|**981**| |Film club receipts|**4,916**|**-**|**-**|**-**|**4,916**|**2,714**| |income from productions|**21,869**|**-**|**-**|**-**|**21,869**|**18,351**| |Front of House revenue|**15,498**|**-**|**-**|**-**|**15,498**|**9,426**| |||**-**|**-**|**-**|**-**|| |**_Sub total_**_(Gross income for AR)_|**60,842**|**-**|**-**|**-**|**60,842**|**47,796**| |**A2 Asset and investment sales,**||||||| |**(see table).**||||||| ||**-**|**-**|**-**|**-**|**-**|| ||**-**|**-**|**-**|**-**|**-**|**-**| |**_Sub total_**|**-**|**-**|**-**|**-**|**-**|**-**| |**_Total receipts_ 60,842**|**60,842**|**-**|**-**|**-**|**60,842**|**47,796**| |**A3 Payments**||||||| |Theatre running costs|**18,122**|**-**|**-**|**-**|**18,122**|**18,973**| |Film club expenses|**3,350**|**-**|**-**|**-**|**3,350**|**3,785**| |Theatre improvements and new equipment|**4,858**|**-**|**-**|**-**|**4,858**|**8,538**| |Costs of staging productions|**10,397**|**-**|**-**|**-**|**10,397**|**7,988**| |front of House costs|**5,572**|**-**|**-**|**-**|**5,572**|**3,177**| |Youth theatre costs|**4,341**|**-**|**-**|**-**|**4,341**|**4,245**| |Other expenses|**2,943**|**-**|**-**|**-**|**2,943**|**2,386**| |||**-**|**-**|**-**|**-**|**-**| |||**-**|**-**|**-**|**-**|**-**| |**_Sub total_ **|**49,583**|**-**|**-**|**-**|**49,583**|**49,092**| |**A4 Asset and investment**||||||| |**purchases, (see table)**||||||| ||**-**|**-**|**-**|**-**|**-**|| ||**-**|**-**|**-**|**-**|**-**|| |**_Sub total_ **|**-**|**-**|**-**|**-**|**-**|**-**| |**_Total payments_ 49,583**|**49,583**|**-**|**-**|**-**|**49,583**|**49,092**| |**_Net of receipts/(payments)_ **|**11,259**|**-**|**-**|**-**|**11,259**|**- 1,296**| |**A5 Transfers between funds**
**-**|**-**|**-**|**-**|**-**|**-**|**-**| |**A6 Cash funds last year end**|**34,219**|**-**|**-**|**-**|**34,219**|**35,515**| |**_Cash funds this year end_ **|**45,478**|**-**|**-**|**-**|**45,478**|**34,219**| ## **Section B Statement of assets and liabilities at the end of the period** ||||**Unrestricted**|**Restricted**|**Restricted**|**Endowment**| |---|---|---|---|---|---|---| ||**Categories**|**Details**|**funds**|**funds**||**funds**| ||||**to nearest £**|**to nearest £**||**to nearest £**| |**B1 Cash funds**|**B1 Cash funds**|Bank Current and Deposit Accounts|**44,778**|**-**|**-**|**-**| ||Cash in Hand|**200**|**-**|**-**| |---|---|---|---|---| ||Bar Stock|**500**|**-**|**-**| ||**_Total cash funds_**|**45,478**|**-**|**-**| ||(agree balances with receipts and payments
account(s))|OK|OK|OK| |||**Unrestricted**|**Restricted**|**Endowment**| |||**funds**|**funds**|**funds**| ||**Details**|**to nearest £**|**to nearest £**|**to nearest £**| |**B2 Other monetary assets**||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| |||**-**|**-**|**-**| ||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| |**B3 Investment assets**|||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||**Details**|**Fund to which**
**asset belongs**|**Cost (optional)**|**Current value**
**(optional)**| |**B4 Assets retained for the**|||**-**|**-**| |**charity’s own use**|||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| |||**Fund to which**|**Amount due**|**When due**| ||**Details**|**liability relates**|**(optional)**|**(optional)**| |**B5 Liabilities**|||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| ||||**-**|| |Signed by one or two trustees on
behalf of all the trustees|Signature|Print|Name|Date of
approval| ||S Kellett|S KELLETT||13.09.2023| # **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** ## **Report to the trustees** Charity Name Bawtry Amateur Dramatic Society **On accounts for the year** 31[st] July 2023 **ended** **Charity no** 507851 **(if any)** **Set out on pages** 1-2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/07/2023.** ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ **Signed:** A.M.Hope **Date:** 30/05/2024 1 **Oct 2018** **IER** **Name:** Alison Mary Hope **Relevant professional** Fellow of the Institute of Chartered Accountants in England & Wales **qualification(s) or body (if any):** **Address:** The Granary, Hooton Pagnell, Doncaster, DN5 7BW ## **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **Oct 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 3 **Oct 2018** **IER**