2021-07-31-accounts - Bawtry Amateur Dramatic Society

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Trustees’ Annual Report for the period

From Period start date To Period end date

Charity name:

Charity registration number:

Objectives and Activities

SORP reference Summary of the purposes of Para 1.17 The improvement of general the charity as set out in its education in relation to all governing document aspects of the art of drama and developing the public appreciation of that art. Advancing the education of film and encouraging the interest of the public in film as an art and promoting the study and appreciation of films and film making.

Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The public presentation of plays, giving members of the local community the opportunity of watching the productions and also participating in them by performing on stage or helping with the practical stagecraft necessary for their production. In particular providing an opportunity for young people in the local community (between the ages of 8 and 18) to engage in acting, theatre production and film making. Providing a venue for the exhibition of films with the emphasis on those films, which are less likely to be shown by the commercial cinema operators. Providing a venue for other local and community focussed groups to hold their own dramatic and musical productions, presentations and meetings.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have considered the Charity Commission’s Guidance on Public Benefit and are satisfied that these activities fall squarely within it.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment

Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Because of the Covid pandemic the society was unable to operate for much of the year and no theatrical productions took place. Because of this we suspended membership fees for the year. Our youth theatre held weekly sessions whenever possible and membership was mostly sustained. The Film Society was unable to hold its usual programme of films but, in partnership with the local council, a monthly, afternoon film showing commenced before the end of the year. This requires no membership and is aimed at the older members of the local area. It is called ‘Silver Screen’ and a small admission fee of £3 is charged. Tea and cakes are provided free. We were able to raise £25,000 in grants during the year which enabled us to pay our overheads and invest in a ventilation system for the theatre and overhaul our heating system in readiness for when we can welcome back our members and our audience.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against Para 1.41 objectives set

	Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Despite the theatre being closed for most of the year our financial position is still very healthy. We went into the pandemic with good reserves and were able to attract generous government grants which covered our overheads and allowed us to make improvements to our theatre
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees had previously determined that the minimum level of reserves held by the Society should be equivalent to six months of operating expenditure (about £7.5k). However, because of the experiences of the pandemic, we have decided to increase this to £15k which would allow us to survive a whole year without any income. Current reserves are held in excess of this level (35k at 31/07/2021) which will be used to fund continuing investment in the theatre and its facilities.
Amount of reserves held	Para 1.22	£35,500
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	none

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted

	A description of the principal risks facing the charity Para 1.46 The closure of the theatre due to the pandemic is the major risk. However, we have a very healthy surplus which would mean we can close for over two years without any financial problems. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	unincorparated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are appointed by the membership by voting at the agm. There are four named roles: Chair, Secretary, Treasurer, Theatre director. These are elected for two years. There are three ordinary members elected for one year. The film society and the youth theatre appoint one member each. The committee are allowed to co-opt up to two more members.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Bawtry Amateur Dramatic Society
Other name the charity uses
Registered charity number	507851

	Charity’s principal address 22 Station Road, Bawtry, Doncaster DN10 6PT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Tony Jones	Chair	members at agm
Mary Moffat	Secretary	members at agm
Robert Geeson	Theatre Director	members at agm
Steve Kellett	Treasurer	members at agm
Jonah Thompson		Youth theatre committee
Rupert Atkinson		Film society committee
Louella Chesterman		co-opted by committee
Sue Stevenson		co-opted by committee
Alan Cropley		members at agm
Linda Larder		members at agm

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Steve Kellett

Rupert Atkinson

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Steve Kellett

Full name(s) Steve Kellett

Position (eg Treasurer Secretary, Chair, etc)

Date 25.05.2022

	Charity Name	Charity Name	Charity Name	No(if any)	No(if any)	CC16a
	Bawtry Amateur Dramatic Society			507851
	Receipts andpayments accounts
	For the period from	Period start date	To		Period end date
		01.08.2020			31.07.2021

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds	Last year
	to the nearest £	to the nearest £	to the nearest £		to the nearest £	to the nearest £
A1 Receipts
Membershipsubscriptions	4,354	-	-		4,354	9,929
Grants,donations and fundraising	25,081	-	-		25,081	154
social events and other income	15	-	-		15	69
Theatre Lettings	- 0	-	-		-	2,162
Film club receipts and Folk/blues evening	902	-	-		902	5,182
income fromproductions	1,856	-	-		1,856	14,799
Bar revenue,teas and ice cream sales	278	-	-		278	7,964
		-	-		-	-
*Sub total*_(Gross income for AR) _	32,486	-	-		32,486	40,259

A2 Asset and investment sales, (see table).
Sale of equipment	- 0	- 0	- 0		-
	- 0	- 0	- 0		-	- 0
*Sub total*	- 0	- 0	- 0		-	- 0

**Total receipts **	32,486	- 0	- 0		32,486	40,259

A3 Payments
Theatre running costs	9,924	-	-		9,924	17,349
Film club & folk/blues evenings expenses	251	-	-		251	1,727
Theatre improvements and new equipment	23,648	-	-		23,648	4,031
Costs of staging productions	837	-	-		837	6,566
Bar, teas and ices supplies	276	-	-		276	3,277
Youth theatre costs	1,918	-	-		1,918	4,188
Other expenses	378	-	-		378	1,145
	- 0	-	-		-	-
	- 0	-	-		-	-
**Sub total **	37,232	-	-		37,232	38,283

CCXX R� accounts (SS)1

01/03/2020

�1

A4 Asset and investment purchases, (see table)
	- 0	- 0	- 0	-
	- 0	- 0	- 0	-
**Sub total **	- 0	- 0	- 0	-	- 0

**Totalpayments **	37,232	- 0	- 0	37,232	38,283

**Net of receipts/(payments) **	- 4,746	-	-	- 4,746	1,976
A5 Transfers between funds	- 0	-	-	-	-
A6 Cash funds lastyear end	40,261	-	-	40,261	38,285
**Cash funds thisyear end **	35,515	-	-	35,515	40,261


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds	Restricted funds	Endowment funds
			to nearest £	to nearest £	to nearest £
B1 Cash funds	Bank current and deposit accounts		34,578	-	-
	cash in hand		827	-	-
	Bar and ice cream stock		110	-	-
	*Total cash funds*		35,515	-	-
	(agree balances with receipts and payments account(s))		OK		OK
			Unrestricted funds	Restricted funds	Endowment funds
	Details		to nearest £	to nearest £	to nearest £
B2 Other monetary assets			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-
			-	-	-

	Details		Fund to which asset belongs	Cost (optional)	Current value (optional)
B3 Investment assets				-	-
CCXX R accounts (SS) 2			2

01/03/2020

			-	-
			-	-
			-	-
			-	-

	Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
B4 Assets retained for the charity’s own use			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-
			-	-

	Details	Fund to which liability relates	Amount due (optional)	When due (optional)
B5 Liabilities			-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name		Date of approval
	Steve Kellett	Steve Kellett		08.09.2021

CCXX R� accounts (SS)3

01/03/2020

�3

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ BAWTRY AMATEUR DRAMATIC SOCIETY members of

On accounts for the year 31st JULY 2021 ended

Charity no 507851 (if any)

Set out on pages

1-3(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07/ 2021

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed: B Hancock

Date: 10.05.2022

Name: BRYAN JOHN HANCOCK

Relevant professional ASSOCIATE OF THE INSTITUTE OF BANKERS (A.C.I.B.) qualification(s) or body (if any):

October 2018

IER

Address: 3 RUSSET GROVE BAWTRY DONCASTER DN10 6RN

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER