## **Trustees’ Annual Report for the period** **From Period start date To Period end date** ## **Charity name:** ## **Charity registration number:** ## **Objectives and Activities** SORP reference Summary of the purposes of Para 1.17 The improvement of general the charity as set out in its education in relation to all governing document aspects of the art of drama and developing the public appreciation of that art. Advancing the education of film and encouraging the interest of the public in film as an art and promoting the study and appreciation of films and film making. |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The public presentation of plays,
giving members of the local
community the opportunity of
watching the productions and
also participating in them by
performing on stage or helping
with the practical stagecraft
necessary for their production. In
particular providing an
opportunity for young people in
the local community (between
the ages of 8 and 18) to engage
in acting, theatre production and
film making. Providing a venue
for the exhibition of films with the
emphasis on those films, which
are less likely to be shown by the
commercial cinema operators.
Providing a venue for other local
and community focussed groups
to hold their own dramatic and
musical productions,
presentations and meetings.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have considered
the Charity Commission’s
Guidance on Public Benefit and
are satisfied that these activities
fall squarely within it.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Because of the Covid pandemic
the society was unable to
operate for much of the year and
no theatrical productions took
place.
Because of this we suspended
membership fees for the year.
Our youth theatre held weekly
sessions whenever possible and
membership was mostly
sustained.
The Film Society was unable to
hold its usual programme of films
but, in partnership with the local
council, a monthly, afternoon film
showing commenced before the
end of the year. This requires no
membership and is aimed at the
older members of the local area.
It is called ‘Silver Screen’ and a
small admission fee of £3 is
charged. Tea and cakes are
provided free.
We were able to raise £25,000 in
grants during the year which
enabled us to pay our overheads
and invest in a ventilation system
for the theatre and overhaul our
heating system in readiness for
when we can welcome back our
members and our audience.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set ||Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other| |---|---| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**Despite the theatre being closed for**
**most of the year our financial position is**
**still very healthy. We went into the**
**pandemic with good reserves and were**
**able to attract generous government**
**grants which covered our overheads and**
**allowed us to make improvements to our**
**theatre**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees had previously determined**
**that the minimum level of reserves held**
**by the Society should be equivalent to six**
**months of operating expenditure (about**
**£7.5k). However, because of the**
**experiences of the pandemic, we have**
**decided to increase this to £15k which**
**would allow us to survive a whole year**
**without any income.**
**Current reserves are held in excess of this**
**level (35k at 31/07/2021) which will be**
**used to fund continuing investment in the**
**theatre and its facilities.**| |Amount of reserves held|Para 1.22|**£35,500**| |Reasons for holding zero
reserves|Para 1.22|**n/a**| |Details of fund materially in
deficit|Para 1.24|**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**none**| ## **Additional information (optional)** You may choose to include further statements where relevant about: The charity’s principal sources of funds (including Para 1.47 any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted ||A description of the principal
risks facing the charity
Para 1.46
**The closure of the theatre due to the**
**pandemic is the major risk. However, we**
**have a very healthy surplus which would**
**mean we can close for over two years**
**without any financial problems.**
Other| |---|---| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**unincorparated association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Trustees are appointed by the membership
by voting at the agm. There are four named
roles: Chair, Secretary, Treasurer, Theatre
director. These are elected for two years.
There are three ordinary members elected
for one year. The film society and the youth
theatre appoint one member each. The
committee are allowed to co-opt up to two
more members.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Bawtry Amateur Dramatic Society| |---|---| |Other name the charity uses|| |Registered charity number|507851| ||Charity’s principal address
22 Station Road, Bawtry, Doncaster
DN10 6PT| |---|---| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
9
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |---|---|---|---|---| ||Tony Jones|Chair||members at agm| ||Mary Moffat|Secretary||members at agm| ||Robert
Geeson|Theatre Director||members at agm| ||Steve Kellett|Treasurer||members at agm| ||Jonah
Thompson|||Youth theatre
committee| ||Rupert
Atkinson|||Film society committee| ||Louella
Chesterman|||co-opted by committee| ||Sue
Stevenson|||co-opted by committee| ||Alan Cropley|||members at agm| ||Linda Larder|||members at agm| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## Corporate trustees – names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**Steve Kellett**||| Rupert Atkinson **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Steve Kellett** **Full name(s)** Steve Kellett **Position (eg** Treasurer **Secretary, Chair, etc)** **Date** 25.05.2022 ||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**Bawtry Amateur Dramatic Society**|||||**507851**|||| ||**Receipts andpayments accounts**||||||||| ||**For the period**
**from**||Period start date||**To**||Period end date||| ||||01.08.2020||||31.07.2021||| ||||||||||| |**Section A Receipts and payments**|||||||||| ||
**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||**Last year**| ||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**| |**A1 Receipts**|||||||||| |Membershipsubscriptions|**4,354**||**-**||**-**||**4,354**||**9,929**| |Grants,donations and fundraising|**25,081**||**-**||**-**||**25,081**||**154**| |social events and other income|**15**||**-**||**-**||**15**||**69**| |Theatre Lettings|**- 0**||**-**||**-**||**-**||**2,162**| |Film club receipts and Folk/blues evening|**902**||**-**||**-**||**902**||**5,182**| |income fromproductions|**1,856**||**-**||**-**||**1,856**||**14,799**| |Bar revenue,teas and ice cream sales|**278**||**-**||**-**||**278**||**7,964**| ||||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR) _|
**32,486**||**-**||**-**||**32,486**||**40,259**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| |**Sale of equipment**|**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||**- 0**| |**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Total receipts_ **|
**32,486**||**- 0**||**- 0**||**32,486**||**40,259**| ||||||||||| |**A3 Payments**|||||||||| |Theatre running costs|**9,924**||**-**||**-**||**9,924**||**17,349**| |Film club & folk/blues evenings expenses|**251**||**-**||**-**||**251**||**1,727**| |Theatre improvements and new equipment|**23,648**||**-**||**-**||**23,648**||**4,031**| |Costs of staging productions|**837**||**-**||**-**||**837**||**6,566**| |Bar, teas and ices supplies|**276**||**-**||**-**||**276**||**3,277**| |Youth theatre costs|**1,918**||**-**||**-**||**1,918**||**4,188**| |Other expenses|**378**||**-**||**-**||**378**||**1,145**| ||**- 0**||**-**||**-**||**-**||**-**| ||**- 0**||**-**||**-**||**-**||**-**| |**_Sub total_ **|
**37,232**||**-**||**-**||**37,232**||**38,283**| ||||||||||| CCXX R� accounts (SS)1 01/03/2020 �1 |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |---|---|---|---|---|---|---|---|---|---| ||**- 0**||**- 0**||**- 0**||**-**||| ||**- 0**||**- 0**||**- 0**||**-**||| |**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||**- 0**| ||||||||||| |**_Totalpayments_ **|
**37,232**||**- 0**||**- 0**||**37,232**||**38,283**| ||||||||||| |**_Net of receipts/(payments)_ **|**-**
**4,746**||**-**||**-**||**-**
**4,746**||**1,976**| |**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||**-**| |**A6 Cash funds lastyear end**|**40,261**||**-**||**-**||**40,261**||**38,285**| |**_Cash funds thisyear end_ **|
**35,515**||**-**||**-**||**35,515**||**40,261**| ||||||||||| ||||||||||| |**Section B Statement of assets and liabilities at the end of the period**|||||||||| |**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||||||**to nearest £**||**to nearest £**||**to nearest £**| |**B1 Cash funds**|Bank current and deposit accounts||||**34,578**||**-**||**-**| ||cash in hand||||**827**||**-**||**-**| ||Bar and ice cream stock||||**110**||**-**||**-**| ||**_Total cash funds_**||||**35,515**||**-**||**-**| ||(agree balances with receipts and payments
account(s))||||OK||||OK| ||||||**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**| ||**Details**||||**to nearest £**||**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||**-**||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B3 Investment assets**|||||||**-**||**-**| |CCXX R accounts (SS)
2|||||2||||| 01/03/2020 ||||||||**-**||**-**| |---|---|---|---|---|---|---|---|---|---| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||**Current value**
**(optional)**| |**B4 Assets retained for the**
**charity’s own use**|||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||||| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||**When due**
**(optional)**| |**B5 Liabilities**|||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||||| |Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||Date of approval| ||Steve Kellett||||Steve Kellett||||08.09.2021| ||||||||||| CCXX R� accounts (SS)3 01/03/2020 �3 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** BAWTRY AMATEUR DRAMATIC SOCIETY **members of** > **On accounts for the year** 31st JULY 2021 **ended** > **Charity no** 507851 **(if any)** **Set out on pages** 1-3(remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 **/ 07/ 2021** **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. - _Please delete the words in the brackets if they do not apply._ ## **Signed: B Hancock** > **Date:** 10.05.2022 ## **Name:** BRYAN JOHN HANCOCK > **Relevant professional** ASSOCIATE OF THE INSTITUTE OF BANKERS (A.C.I.B.) **qualification(s) or body (if any):** 1 **October 2018** **IER** > **Address:** 3 RUSSET GROVE BAWTRY DONCASTER DN10 6RN ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). 2 **October 2018** **IER** **Give here brief details of any items that the examiner wishes to disclose** . 3 **October 2018** **IER**