2020-07-31-accounts - Bawtry Amateur Dramatic Society

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Trustees’ Annual Report for the period

From 01.08.2019 Period start date To 31.07.2020 Period end date

Charity name: Bawtry Amateur Dramatic Society

Charity registration number: 507851

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The improvement of general education in relation to all aspects of the art of drama and developing the public appreciation of that art. Advancing the education of film and encouraging the interest of the public in film as an art and promoting the study and appreciation of films and film making.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The public presentation of plays, giving members of

Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees have considered the Charity Commission’s Guidance on Public Benefit and are satisfied that these activities fall squarely within it.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	SORP reference	In a curtailed season, because of the Covid pandemic, the society successfully presented two adult productions during the year over a total of 14 nights, and one, three-night youth theatre production. – Virtually all the performances played to full houses and were critically well received. The Youth theatre membership remained at full capacity during the year at around 44 members and we have a waiting list of those wanting to join. The weekly sessions were divided into to two groups (8-11 years and 11-18 years). The Film Society had another successful season and has a long waiting list of individuals wishing to join. Membership numbers remained healthy during the year and it was pleasing to see a number of the new members becoming actively involved in productions soon after joining. Several other art and culture groups hired the theatre during the year including the WEA (Workers’ education), touring theatre companies and outside youth theatre groups.
	Para 1.20

Additional information (optional)

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	Achievements against objectives set Para 1.41 Performance of fundraising activities against objectives set Para 1.41 Investment performance against objectives Para 1.41 Other

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	In financial terms we are in a healthy position. Despite being opne for only half the year because of the pandemic we generated a surplus from activities of over £3000. On top of this we received a Covid grant of £10,000 from the local authority which put us in a very healthy financial position which should enable us to survive the enforced closure. We were able to spend this surplus on, among other things, a new website and new cctv equipment to help our backstage teams.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The trustees have determined that the minimum level of reserves held by the Society should be equivalent to six months of operating expenditure (about £7.5k) Current reserves are held in excess of this level (£38k at 31/07/2020) which will be used to fund continuing investment in the theatre and its facilities. This will include a major project to enhance the air quality in the auditorium (in line with Covid guidance) and a major upgrade to our heating system.
Amount of reserves held	Para 1.22	£38,500
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

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The charity’s principal sources of funds (including Para 1.47 any fundraising)

	Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 The closure of the theatre due to the pandemic is the major risk. However, we have a very healthy surplus which would mean we can close for over three years without any financial problems. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are appointed by the membership by voting at the agm. There are four named roles: Chair, Secretary, Treasurer, Theatre director. These are elected for two years. There are three ordinary members elected for one year. The film society and the youth theatre appoint one member each. The committee are allowed to co-opt up to two more members.

Additional information (optional)

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Bawtry Amateur Dramatic Society
Other name the charity uses
Registered charity number	507851

Charity’s principal address 22 Station Road, Bawtry, Doncaster, S. Yorks DN10 6PT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Tony Jones	Chair	members at agm
Mary Moffat	Secretary	members at agm
Robert Geeson	Theatre Director	members at agm
Steve Kellett	Treasurer	members at agm
Jonah Thompson		Youth theatre committee
Rupert Atkinson		Film society committee
Louella Chesterman		co-opted by committee
Coleen Owen		members at agm
Sue Stevenson		co-opted by committee
Neville Perkins		members at agm
Alan Cropley		members at agm
Linda Larder		members at agm

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

	Trustee name Dates acted if not for whole year Steve Kellett Treasurer Rupert Atkinson committee member

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Steve Kellett Full name(s) Steve Kellett

Position (eg Treasurer Secretary, Chair, etc)

Date 24th May 2021

	Charity Name	Charity Name	Charity Name	No(if any)	No(if any)
	BAWTRY AMATEUR DRAMATIC SOCIETY			507851
	Receipts andpayments accounts
	For the period from	Period start date	To		Period end date
		01.08.2019			31.07.2020

Section A Receipts and payments
	Unrestricted funds	Restricted funds	Endowment funds		Total funds
	to the nearest £	to the nearest £	to the nearest £		to the nearest £
A1 Receipts
Membership subscriptions	5,775	-	-		5,775
Grants, donations and fundraising	10,112	-	-		10,112
social events and other income	249	-	-		249
Theatre Lettings	1,648	-	-		1,648
Film club receipts and Folk/blues evening	5,078	-	-		5,078
income from productions	11,673	-	-		11,673
Bar revenue,teas and ice cream sales	5,712	-	-		5,712
	- 0	-	-		-
*Sub total*_(Gross income for AR) _	40,247	-	-		40,247

A2 Asset and investment sales, (see table).
	- 0	- 0	- 0		-
	- 0	- 0	- 0		-
*Sub total*	- 0	- 0	- 0		-

**Total receipts **	40,247	- 0	- 0		40,247

A3 Payments
Theatre running costs	13,137	-	-		13,137
Film club & folk/blues evenings expenses	1,411	-	-		1,411
Theatre improvements and new equipment	1,694	-	-		1,694
Costs of staging productions	5,376	-	-		5,376
Bar, Teas and Ices supplies	2,219	-	-		2,219
Youth theatre costs	2,459	-	-		2,459
Other Expenses	647	-	-		647
	- 0	-	-		-
	- 0	-	-		-
**Sub total **	26,943	-	-		26,943

A4 Asset and investment purchases,(see table)
	- 0	- 0	- 0		-
	- 0	- 0	- 0		-
**Sub total **	- 0	- 0	- 0		-

**Totalpayments **	26,943	- 0	- 0		26,943

**Net of receipts/(payments) **	13,304	-	-		13,304
A5 Transfers between funds	- 0	-	-		-
A6 Cash funds lastyear end	26,957	-	-		26,957
**Cash funds thisyear end **	40,261	-	-		40,261


Section B Statement of assets and liabilities at the end of the period
Categories	Details		Unrestricted funds		Restricted funds
			to nearest £		to nearest £
B1 Cash funds	Bank Current and deposit accounts		39,725		-
	Cash in hand		150		-

CCXX R� accounts (SS)1

24/05/2021

�1

	Bar and ice cream stocks	386	-
	*Total cash funds*	40,261	-
	(agree balances with receipts and payments account(s))	OK
		Unrestricted funds	Restricted funds
	Details	to nearest £	to nearest £
B2 Other monetary assets	none	-	-
		-	-
		-	-
		-	-
		-	-
		-	-

	Details	Fund to which asset belongs	Cost (optional)
B3 Investment assets	none		-
			-
			-
			-
			-

	Details	Fund to which asset belongs	Cost (optional)
B4 Assets retained for the charity’s own use	none		-
			-
			-
			-
			-
			-
			-
			-
			-

	Details	Fund to which liability relates	Amount due (optional)
B5 Liabilities	none		-
			-
			-
			-
			-

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name
	Steve Kellett	Steve Kellett

CCXX R� accounts (SS)2

24/05/2021

�2

CC16a

Last year to the nearest £ 9,929 154 69 2,162 5,182 14,799 7,964 - 40,259 - 0 - 0 40,259 17,349 1,727 4,031 6,566 3,277 4,188 1,145 - - 38,283 - 0 38,283 1,976 - - 1,976 Endowment funds to nearest £ - -

CCXX R� accounts (SS)3

24/05/2021

�3

- OK Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional)

Date of approval

24.04.2021

CCXX R� accounts (SS)4

24/05/2021

�4

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ BAWTRY AMATEUR DRAMATIC SOCIETY members of

On accounts for the year 31st JULY 2020 ended

Charity no 507851 (if any)

Set out on pages

1-3(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 07/ 2020 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent exam- I have completed my examination. I confirm that no material matters have iner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Signed:[B. Hancock]

Date: 28.04.21

Name: BRYAN JOHN HANCOCK

Relevant professional ASSOCIATE OF THE INSTITUTE OF BANKERS (A.C.I.B.) qualification(s) or body (if any):

October 2018

IER

Address: 3 RUSSET GROVE BAWTRY DONCASTER DN10 6RN

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

October 2018

IER

Give here brief details NONE of any items that the examiner wishes to disclose .

October 2018

IER