## **Trustees’ Annual Report for the period**
**From 01.08.2019 Period start date To 31.07.2020 Period end date**
## **Charity name: Bawtry Amateur Dramatic Society**
## **Charity registration number: 507851**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The improvement of general
education in relation to all
aspects of the art of drama and
developing the public
appreciation of that art.
Advancing the education of film
and encouraging the interest of
the public in film as an art and
promoting the study and
appreciation of films and film
making.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The public presentation of plays, giving members of|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The Trustees have considered
the Charity Commission’s
Guidance on Public Benefit and
are satisfied that these activities
fall squarely within it.|
|---|---|---|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
## **Achievements and Performance**
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|SORP reference|In a curtailed season, because of the Covid
pandemic, the society successfully presented
two adult productions during the year over a
total of 14 nights, and one, three-night youth
theatre production. – Virtually all the
performances played to full houses and were
critically well received. The Youth theatre
membership remained at full capacity during
the year at around 44 members and we have
a waiting list of those wanting to join. The
weekly sessions were divided into to two
groups (8-11 years and 11-18 years).
The Film Society had another successful
season and has a long waiting list of
individuals wishing to join.
Membership numbers remained healthy
during the year and it was pleasing to see a
number of the new members becoming
actively involved in productions soon after
joining.
Several other art and culture groups hired the
theatre during the year including the WEA
(Workers’ education), touring theatre
companies and outside youth theatre groups.|
|---|---|---|
||Para 1.20||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
||Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other|
|---|---|
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|In financial terms we are in a healthy
position. Despite being opne for only half the
year because of the pandemic we generated
a surplus from activities of over £3000. On
top of this we received a Covid grant of
£10,000 from the local authority which put us
in a very healthy financial position which
should enable us to survive the enforced
closure. We were able to spend this surplus
on, among other things, a new website and
new cctv equipment to help our backstage
teams.|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The trustees have determined that the
minimum level of reserves held by the
Society should be equivalent to six months of
operating expenditure (about £7.5k)
Current reserves are held in excess of this
level (£38k at 31/07/2020) which will be used
to fund continuing investment in the theatre
and its facilities. This will include a major
project to enhance the air quality in the
auditorium (in line with Covid guidance) and
a major upgrade to our heating system.|
|Amount of reserves held|Para 1.22|£38,500|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including Para 1.47 any fundraising)
||Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal
risks facing the charity
Para 1.46
**The closure of the theatre due to the**
**pandemic is the major risk. However, we**
**have a very healthy surplus which would**
**mean we can close for over three years**
**without any financial problems.**
Other|
|---|---|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are appointed by the membership
by voting at the agm. There are four named
roles: Chair, Secretary, Treasurer, Theatre
director. These are elected for two years.
There are three ordinary members elected
for one year. The film society and the youth
theatre appoint one member each. The
committee are allowed to co-opt up to two
more members.|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Bawtry Amateur Dramatic Society|
|---|---|
|Other name the charity uses||
|Registered charity number|507851|
Charity’s principal address 22 Station Road, Bawtry, Doncaster, S. Yorks DN10 6PT
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**|
|---|---|---|---|---|
||Tony Jones|Chair||members at agm|
||Mary Moffat|Secretary||members at agm|
||Robert
Geeson|Theatre Director||members at agm|
||Steve Kellett|Treasurer||members at agm|
||Jonah
Thompson|||Youth theatre
committee|
||Rupert
Atkinson|||Film society committee|
||Louella
Chesterman|||co-opted by committee|
||Coleen Owen|||members at agm|
||Sue
Stevenson|||co-opted by committee|
||Neville
Perkins|||members at agm|
||Alan Cropley|||members at agm|
||Linda Larder|||members at agm|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
Corporate trustees – names of the directors at the date the report was approved
## **Director name**
Name of trustees holding title to property belonging to the charity
||**Trustee name**
**Dates acted if not for whole year**
**Steve Kellett**
**Treasurer**
**Rupert Atkinson**
**committee member**|
|---|---|
## **Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
**Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Steve Kellett **Full name(s)** Steve Kellett
**Position (eg** Treasurer **Secretary, Chair, etc)**
**Date** 24th May 2021
||**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**Charity Name**|**No(if any)**|**No(if any)**||
|---|---|---|---|---|---|---|---|---|
||**BAWTRY AMATEUR DRAMATIC SOCIETY**|||||**507851**|||
||**Receipts andpayments accounts**||||||||
||**For the period**
**from**||Period start date||**To**||Period end date||
||||01.08.2019||||31.07.2020||
||||||||||
|**Section A Receipts and payments**|||||||||
||
**Unrestricted**
**funds**||**Restricted funds**||**Endowment**
**funds**||**Total funds**||
||**to the nearest £**||**to the nearest £**||**to the nearest £**||**to the nearest £**||
|**A1 Receipts**|||||||||
|Membership subscriptions|**5,775**||**-**||**-**||**5,775**||
|
Grants, donations and fundraising|**10,112**||**-**||**-**||**10,112**||
|
social events and other income|**249**||**-**||**-**||**249**||
|Theatre Lettings|**1,648**||**-**||**-**||**1,648**||
|
Film club receipts and Folk/blues evening|
**5,078**||**-**||**-**||**5,078**||
|
income from productions|**11,673**||**-**||**-**||**11,673**||
|
Bar revenue,teas and ice cream sales|**5,712**||**-**||**-**||**5,712**||
||**- 0**||**-**||**-**||**-**||
|**_Sub total_**_(Gross income for AR) _|
**40,247**||**-**||**-**||**40,247**||
||||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total _**|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Total receipts_ **|
**40,247**||**- 0**||**- 0**||**40,247**||
||||||||||
|**A3 Payments**|||||||||
|Theatre running costs|**13,137**||**-**||**-**||**13,137**||
|Film club & folk/blues evenings expenses|**1,411**||**-**||**-**||**1,411**||
|Theatre improvements and new equipment|**1,694**||**-**||**-**||**1,694**||
|Costs of staging productions|**5,376**||**-**||**-**||**5,376**||
|Bar, Teas and Ices supplies|**2,219**||**-**||**-**||**2,219**||
|Youth theatre costs|**2,459**||**-**||**-**||**2,459**||
|Other Expenses|**647**||**-**||**-**||**647**||
||**- 0**||**-**||**-**||**-**||
||**- 0**||**-**||**-**||**-**||
|**_Sub total_ **|
**26,943**||**-**||**-**||**26,943**||
||||||||||
|**A4 Asset and investment**
**purchases,(see table)**|||||||||
||**- 0**||**- 0**||**- 0**||**-**||
||**- 0**||**- 0**||**- 0**||**-**||
|**_Sub total_ **|
**- 0**||**- 0**||**- 0**||**-**||
||||||||||
|**_Totalpayments_ **|
**26,943**||**- 0**||**- 0**||**26,943**||
||||||||||
|**_Net of receipts/(payments)_ **|
**13,304**||**-**||**-**||**13,304**||
|**A5 Transfers between funds**|**- 0**||**-**||**-**||**-**||
|**A6 Cash funds lastyear end**|**26,957**||**-**||**-**||**26,957**||
|**_Cash funds thisyear end_ **|
**40,261**||**-**||**-**||**40,261**||
||||||||||
||||||||||
|**Section B Statement of assets and liabilities at the end of the period**|||||||||
|**Categories**|**Details**||||**Unrestricted**
**funds**||**Restricted funds**||
||||||**to nearest £**||**to nearest £**||
|**B1 Cash funds**|Bank Current and deposit accounts||||**39,725**||**-**||
||Cash in hand||||**150**||**-**||
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||Bar and ice cream stocks|Bar and ice cream stocks|Bar and ice cream stocks||**386**||**-**||
|---|---|---|---|---|---|---|---|---|
||**_Total cash funds_**||||**40,261**||**-**||
||(agree balances with receipts and payments
account(s))||||OK||||
||||||**Unrestricted**
**funds**||**Restricted funds**||
||**Details**||||**to nearest £**||**to nearest £**||
|**B2 Other monetary assets**|none||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||**-**||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B3 Investment assets**|none||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which asset**
**belongs**||**Cost (optional)**||
|**B4 Assets retained for the**
**charity’s own use**|none||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**||
|**B5 Liabilities**|none||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||**-**||
||||||||||
|Signed by one or two trustees on behalf
of all the trustees|Signature||||Print Name||||
||**Steve Kellett**||||Steve Kellett||||
||||||||||
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## **CC16a**
**Last year to the nearest £ 9,929 154 69 2,162 5,182 14,799 7,964 - 40,259 - 0 - 0 40,259 17,349 1,727 4,031 6,566 3,277 4,188 1,145 - - 38,283 - 0 38,283 1,976 - - 1,976 Endowment funds to nearest £ - -**
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**-** OK **Endowment funds to nearest £ - - - - - - Current value (optional) - - - - - Current value (optional) - - - - - - - - - When due (optional)**
## Date of approval
24.04.2021
CCXX R� accounts (SS)4
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## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** BAWTRY AMATEUR DRAMATIC SOCIETY **members of**
> **On accounts for the year** 31st JULY 2020 **ended**
> **Charity no** 507851 **(if any)**
**Set out on pages**
1-3(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 **/ 07/ 2020** .
**Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent exam-** I have completed my examination. I confirm that no material matters have **iner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
- _Please delete the words in the brackets if they do not apply._
**Signed:**[B. Hancock]
> **Date:** 28.04.21
## **Name:** BRYAN JOHN HANCOCK
> **Relevant professional** ASSOCIATE OF THE INSTITUTE OF BANKERS (A.C.I.B.) **qualification(s) or body (if any):**
1
**October 2018**
**IER**
> **Address:** 3 RUSSET GROVE BAWTRY DONCASTER DN10 6RN
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
2
**October 2018**
**IER**
> **Give here brief details** NONE **of any items that the examiner wishes to disclose** .
3
**October 2018**
**IER**