THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST ANNUAL REPORT AND ACCOUNTS
The Guide Association (Incorporated under Royal Charter dated 14 December 1922) Area NORTH YORKSHIRE NORTH EAST COUNTY
Year ended 31ST DECEMBER 2022
Charity Number 507724
The County is a branch of Girlguiding, which with its branches forms the United Kingdom's largest voluntary organisation for girls and young women. A report on Girlguiding's public benefit activities during the previous year can be found in its latest Annual Report.
Trustees:
The trustees are the officers of the County and the voting members of the executive committee, who are appointed by the general membership in accordance with the regulations of the Guide Association. The names of the trustees are listed below.
Public Benefit
The trustees complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission. The County has continued to provide public benefit activities, in particular by providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County, and
promoting more broadly the charitable objects of Girlguiding for the benefit of girls and young women.
Activities
A Camp weekend was held in June for Guides across the County. They enjoyed a weekend of traditional campin activities. Leaders were able to go to Waddow Hall for a training weekend, and we also held County Leaders' Day and First Response trainings.
Results
The County has traditionally expected its income to cover its costs, but this year the decision was taken to charge only nominal fees for training sessions. The Waddow weekend therefore cost £5100.
Donations
No significant donations have been received in this year.
Policies
Investments
Most of the funds are held in interest earning bank accounts but some are invested in approved funds as shown in the accounts. All investments need the prior approval of the Trustees.
Reserves
The funds are held for various purposes as shown in the fund summary on page 4. The property fund forms a firm foundation for the future maintenance of the fabric of the property at Barneybeck and Holme House.
The non cash assets are held for use by all members within the County to help in the carrying out of the Guiding programme for girls and young women
The county prepares a budget each year before setting the level of subscription required.
The NYNE part of the subscription has traditionally been set at a level which would provide funds to meet at least that year's running costs along with any other known events or commitments, including an annual contribution to the property fund. However, prior to the Covid pandemic, a review of the reserves led to the decision to invest more in our volunteers and also to pause the annual property fund contribution.
Going Concern
Our numbers are increasing but are still well below pre-pandemic levels. However, our reserves are still substantial and the County is still financially stable.
Future Plans
In 2023 we have planned activity weekends at PGL for Guides in July and for Brownies in September, and a day out for Rainbows. We also hope to run some Water activity days for Rangers, Guides and Brownies.
Declaration
The trustees declare that they have approved the trustees' report above on 8th February 2023.
Signed on behalf of the charity's trustees
Rachel Lamond Amanda Peckitt County Commissioner County Secretary
Trustees Mrs Rachel Lamond County Commissioner Mrs Jane Gilby Treasurer Mrs Amanda Peckitt Secretary Mrs Susan Dickinson Mrs Kirsty Quince (until 19.8.22) Mrs Eleanor Albrecht (from 19.8.22) Mrs Ruth Hall Mrs Lynn Wagstaff Mrs Jane Haslam (until 1.12.22) Miss Alison Beacom Mrs Helen Keane (until 1.12.22) Mrs Amelia Forrest Ms Hannah Sawyer (from 1.12.22) Mrs Jacquelyn Ahearn (from 1.12.22)
Contact Address
7 Alpha Court, Monks Cross Drive, Huntington,York,YO32 9WN
THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
Notes to the Financial Statements
The financial statements of North Yorkshire North East have been prepared in accordance with the Statement of Recommended Practice 2008 using the Receipts and Payments basis.
| RECEIPTS AND PAYMENTS ACCOUNT 2021 RECEIPTS 8417 Subscriptions received 711 Donations 428 Interest and dividends received 416 Fees received for trainings 345 Waddow 2022 1685 Badge Sales 901 Grants repaid by NEE Outdoor Activities Sundry 12903 EXPENDITURE 79 Insurance 482 Postage, Stationery & Photocopying 344 General travel costs 162 Sundry expenses 4075 Grants made 1099 Training and Advisors costs 48 Leadership Costs 462 Subscriptions paid 2601 Awards/badges 3271 County Administrator 159 Outdoor expenses 1036 Waddow 2022 515 Cost of Standard repair 14333 -1430 INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
RECEIPTS AND PAYMENTS ACCOUNT 2021 RECEIPTS 8417 Subscriptions received 711 Donations 428 Interest and dividends received 416 Fees received for trainings 345 Waddow 2022 1685 Badge Sales 901 Grants repaid by NEE Outdoor Activities Sundry 12903 EXPENDITURE 79 Insurance 482 Postage, Stationery & Photocopying 344 General travel costs 162 Sundry expenses 4075 Grants made 1099 Training and Advisors costs 48 Leadership Costs 462 Subscriptions paid 2601 Awards/badges 3271 County Administrator 159 Outdoor expenses 1036 Waddow 2022 515 Cost of Standard repair 14333 -1430 INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
GENERAL ACCOUNT 2022 9229 73 380 420 435 2080 2300 499 15416 84 9 705 1835 105 1538 217 496 2817 4056 1671 5131 18664 -3248 |
|---|---|---|
| 2021 | ||
| 8417 711 428 416 345 1685 901 |
||
| 12903 | ||
| 79 482 344 162 4075 1099 48 462 2601 3271 159 1036 515 |
||
| 14333 | ||
| -1430 |
Page 1
THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
| RECEIPTS AND PAYMENTS ACCOUNT BARNEYBECK ACCOUNT 2021 RECEIPTS 3381 Site Fees received 19 Wayleave received 70 Sale of Badges & Souvenirs 323 Bank Interest Received Sale of Canoe Paddles Donations 3793 EXPENDITURE 546 Water & Electricity Costs 1023 Insurance 2921 Maintenance of site Trees 414 Sundry Repairs and Equipment Key Safes 306 Telephone 214 Travel Costs 6 Postage and Stationery Cost of Badges & Souvenirs 5430 -1637 INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
RECEIPTS AND PAYMENTS ACCOUNT BARNEYBECK ACCOUNT 2021 RECEIPTS 3381 Site Fees received 19 Wayleave received 70 Sale of Badges & Souvenirs 323 Bank Interest Received Sale of Canoe Paddles Donations 3793 EXPENDITURE 546 Water & Electricity Costs 1023 Insurance 2921 Maintenance of site Trees 414 Sundry Repairs and Equipment Key Safes 306 Telephone 214 Travel Costs 6 Postage and Stationery Cost of Badges & Souvenirs 5430 -1637 INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
RECEIPTS AND PAYMENTS ACCOUNT BARNEYBECK ACCOUNT 2021 RECEIPTS 3381 Site Fees received 19 Wayleave received 70 Sale of Badges & Souvenirs 323 Bank Interest Received Sale of Canoe Paddles Donations 3793 EXPENDITURE 546 Water & Electricity Costs 1023 Insurance 2921 Maintenance of site Trees 414 Sundry Repairs and Equipment Key Safes 306 Telephone 214 Travel Costs 6 Postage and Stationery Cost of Badges & Souvenirs 5430 -1637 INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
RECEIPTS AND PAYMENTS ACCOUNT BARNEYBECK ACCOUNT 2021 RECEIPTS 3381 Site Fees received 19 Wayleave received 70 Sale of Badges & Souvenirs 323 Bank Interest Received Sale of Canoe Paddles Donations 3793 EXPENDITURE 546 Water & Electricity Costs 1023 Insurance 2921 Maintenance of site Trees 414 Sundry Repairs and Equipment Key Safes 306 Telephone 214 Travel Costs 6 Postage and Stationery Cost of Badges & Souvenirs 5430 -1637 INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
2022 |
|---|---|---|---|---|
| 2021 | ||||
| 3381 19 70 323 |
6158 19 291 282 200 295 |
|||
| 3793 | 7245 | |||
| 546 1023 2921 414 306 214 6 |
604 1088 384 118 127 95 347 270 3 192 |
|||
| 5430 | 3228 | |||
| -1637 | 4017 | |||
| 2021 | PROPERTY FUND RECEIPTS Funds received Interest credited EXPENDITURE New outside toilet at Holme House Roof repairs at Holme House Electrical work at Barneybeck New gate and roof repairs at Holme House INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
2022 | ||
| 322 | 251 | |||
| 322 | 251 | |||
| 822 1937 2239 |
857 | |||
| 4998 | 857 | |||
| -4676 | -606 |
Page 2
THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
HOLME HOUSE ACCOUNT
| 2021 | RECEIPTS Fees received for Use of House Fees received for use of field Telephone & Breakages Sale of Souvenirs Interest received Donation EXPENDITURE Insurance Gas and Electricity Telephone Travel costs General maintenance and replacement of equipment Upkeep of field and outdoor areas New flag Cost of Souvenirs Sundry expenditure Window renovation/painting INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
2022 | ||
|---|---|---|---|---|
| 784 50 7 9 315 |
3800 721 3 407 230 155 |
|||
| 1165 | 5316 | |||
| 703 1673 147 99 1124 634 2889 |
638 5906 154 49 1022 918 90 38 |
|||
| 7269 | 8815 | |||
| -6104 | -3499 | |||
| 2021 nil |
2021 | BURSARY FUND RECEIPTS Donations and Funds received EXPENDITURE Bursaries paid out during the year INCREASE (DECREASE) IN FUNDS OVER THE YEAR |
2022 nil |
2022 |
Page 3
THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022
SUMMARY OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022
| Fund at | Receipts | Expenditure | Increase | Transfers | Fund | ||
|---|---|---|---|---|---|---|---|
| start | -Decrease | at end | |||||
| GENERAL ACCOUNT | Unrestricte | 37,991 | 15,416 | -18,664 | -3,248 | 34,743 | |
| BARNEYBECK ACCOUNT | Designated | 28,237 | 7,245 | -3,228 | 4,017 | 32,254 | |
| HOLME HOUSE ACCOUNT | Designated | 23,073 | 5,316 | -8,815 | -3,499 | 19,574 | |
| PROPERTY FUND | Designated | 25,113 | 251 | -857 | -606 | 24,507 | |
| BURSARY FUND | Designated | 1,911 | 1,911 | ||||
| TOTAL FUNDS | 116,325 | 28,228 | -31,564 | -3,336 | 112,989 |
STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST DECEMBER 2022
| Balances held in Current Accounts at the Bank Balances held in Deposit Accounts at the Bank Scout Association Charity Deposit Account Investments 3697 Income Shares in COIF Fixed Rate Interest Fund 642 Units in Equities Investment Fund for Charities (Charifund) TOTAL FUNDS |
7,067 84,608 11,714 Date Value at Cost Bought 31.12.22 29/01/1996 4,296 4800 29/01/1996 9,434 4800 9,600 112,989 |
7,067 84,608 11,714 Date Value at Cost Bought 31.12.22 29/01/1996 4,296 4800 29/01/1996 9,434 4800 9,600 112,989 |
|---|---|---|
| Date Value at Cost Bought 31.12.22 29/01/1996 4,296 4800 29/01/1996 9,434 4800 |
||
| 112,989 |
| OTHER ASSETS HELD FOR OWN USE | OTHER ASSETS HELD FOR OWN USE | (Increase) | |||||
|---|---|---|---|---|---|---|---|
| Date | Cost | Valuation | Added | Reduction | Disposed | Valuation | |
| bought | 31.12.21 | during the | in value | of during | 31.12.22 | ||
| year | over year | year | |||||
| Land at Barneybeck,Redmire | 1992 | 14,176 | 14,000 | 14,000 | |||
| Barns and Buildings at Redm | 1993/94 | 5,590 | 0 | 0 | |||
| Shower Block at Barneybeck | 2002/04 | 52,846 | 50,000 | 50,000 | |||
| Tentage | 1994/2019 | 12,000 | 425 | 425 | 0 | ||
| Camping Equipment | 1994 | 5,080 | 0 | 0 | |||
| Holme House Furniture | 15,000 | 15,000 | |||||
| County Standard | 2,500 | 2,500 | |||||
| Valuation of Assets held for own use | 81,925 | 425 | 81,500 | ||||
| Jane Gilby | County Treasurer | ||||||
| Rachel Lamond | County Commissioner |
The above annual report and accounts were approved by the Executive Committee on 8th February 2023
Page 4
THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST
INDEPENDENT EXAMINERS REPORT
To the trustees of the Guide Association North Yorkshire North East
I report on my examination of the accounts for the y 31st December 2022 which are set out on pages one to four.
Respective responsibilities of the examiner and the Trustees
As the Charities trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
You consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 and that an independent examination is needed
It is my responsibility to
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the General Directions
given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
Basis of Examiner’s Statement
I report in respect of my examination of the Trust’s accounts carried out under
section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records
It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you, as trustees, concerning such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an opinion as to whether the accounts present a `true and fair view' and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Margaret Roberts Qualification/Occupation: Accountant Date 30th January 2023