_**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST ANNUAL REPORT AND ACCOUNTS**_
**The Guide Association (Incorporated under Royal Charter dated 14 December 1922) Area** _**NORTH YORKSHIRE NORTH EAST COUNTY**_
## **Year ended** _**31ST DECEMBER 2022**_
## **Charity Number 507724**
The County is a branch of Girlguiding, which with its branches forms the United Kingdom's largest voluntary organisation for girls and young women. A report on Girlguiding's public benefit activities during the previous year can be found in its latest Annual Report.
## **Trustees:**
The trustees are the officers of the County and the voting members of the executive committee, who are appointed by the general membership in accordance with the regulations of the Guide Association. The names of the trustees are listed below.
## **Public Benefit**
The trustees complied with the duty in section 17(5) of the Charities Act 2011 to have due regard to public benefit guidance published by the Commission. The County has continued to provide public benefit activities, in particular by providing organisational and administrative support and training to subsidiary branches of Girlguiding within the County, and
promoting more broadly the charitable objects of Girlguiding for the benefit of girls and young women.
## **Activities**
A Camp weekend was held in June for Guides across the County. They enjoyed a weekend of traditional campin activities. Leaders were able to go to Waddow Hall for a training weekend, and we also held County Leaders' Day and First Response trainings.
## **Results**
The County has traditionally expected its income to cover its costs, but this year the decision was taken to charge only nominal fees for training sessions. The Waddow weekend therefore cost £5100.
## **Donations**
No significant donations have been received in this year.
## **Policies**
## **Investments**
Most of the funds are held in interest earning bank accounts but some are invested in approved funds as shown in the accounts. All investments need the prior approval of the Trustees.
## **Reserves**
The funds are held for various purposes as shown in the fund summary on page 4. The property fund forms a firm foundation for the future maintenance of the fabric of the property at Barneybeck and Holme House.
The non cash assets are held for use by all members within the County to help in the carrying out of the Guiding programme for girls and young women
The county prepares a budget each year before setting the level of subscription required.
The NYNE part of the subscription has traditionally been set at a level which would provide funds to meet at least that year's running costs along with any other known events or commitments, including an annual contribution to the property fund. However, prior to the Covid pandemic, a review of the reserves led to the decision to invest more in our volunteers and also to pause the annual property fund contribution.
## **Going Concern**
Our numbers are increasing but are still well below pre-pandemic levels. However, our reserves are still substantial and the County is still financially stable.
## **Future Plans**
In 2023 we have planned activity weekends at PGL for Guides in July and for Brownies in September, and a day out for Rainbows. We also hope to run some Water activity days for Rangers, Guides and Brownies.
## **Declaration**
The trustees declare that they have approved the trustees' report above on 8th February 2023.
Signed on behalf of the charity's trustees
Rachel Lamond Amanda Peckitt County Commissioner County Secretary
Trustees Mrs Rachel Lamond County Commissioner Mrs Jane Gilby Treasurer Mrs Amanda Peckitt Secretary Mrs Susan Dickinson Mrs Kirsty Quince (until 19.8.22) Mrs Eleanor Albrecht (from 19.8.22) Mrs Ruth Hall Mrs Lynn Wagstaff Mrs Jane Haslam (until 1.12.22) Miss Alison Beacom Mrs Helen Keane (until 1.12.22) Mrs Amelia Forrest Ms Hannah Sawyer (from 1.12.22) Mrs Jacquelyn Ahearn (from 1.12.22)
Contact Address
7 Alpha Court, Monks Cross Drive, Huntington,York,YO32 9WN
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022**_
## **Notes to the Financial Statements**
The financial statements of North Yorkshire North East have been prepared in accordance with the Statement of Recommended Practice 2008 using the Receipts and Payments basis.
|**RECEIPTS AND PAYMENTS ACCOUNT**
2021
**RECEIPTS**
8417 Subscriptions received
711 Donations
428 Interest and dividends received
416 Fees received for trainings
345 Waddow 2022
1685 Badge Sales
901 Grants repaid by NEE
Outdoor Activities
Sundry
12903
**EXPENDITURE**
79 Insurance
482 Postage, Stationery & Photocopying
344 General travel costs
162 Sundry expenses
4075 Grants made
1099 Training and Advisors costs
48 Leadership Costs
462 Subscriptions paid
2601 Awards/badges
3271 County Administrator
159 Outdoor expenses
1036 Waddow 2022
515 Cost of Standard repair
14333
-1430 **INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**RECEIPTS AND PAYMENTS ACCOUNT**
2021
**RECEIPTS**
8417 Subscriptions received
711 Donations
428 Interest and dividends received
416 Fees received for trainings
345 Waddow 2022
1685 Badge Sales
901 Grants repaid by NEE
Outdoor Activities
Sundry
12903
**EXPENDITURE**
79 Insurance
482 Postage, Stationery & Photocopying
344 General travel costs
162 Sundry expenses
4075 Grants made
1099 Training and Advisors costs
48 Leadership Costs
462 Subscriptions paid
2601 Awards/badges
3271 County Administrator
159 Outdoor expenses
1036 Waddow 2022
515 Cost of Standard repair
14333
-1430 **INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**GENERAL ACCOUNT**
**2022**
9229
73
380
420
435
2080
2300
499
**15416**
84
9
705
1835
105
1538
217
496
2817
4056
1671
5131
**18664**
**-3248**|
|---|---|---|
||2021||
||8417
711
428
416
345
1685
901||
|12903|||
|79
482
344
162
4075
1099
48
462
2601
3271
159
1036
515|||
|14333|||
|-1430|||
Page 1
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022**_
|**RECEIPTS AND PAYMENTS ACCOUNT**
**BARNEYBECK ACCOUNT**
2021
**RECEIPTS**
3381 Site Fees received
19 Wayleave received
70 Sale of Badges & Souvenirs
323 Bank Interest Received
Sale of Canoe Paddles
Donations
3793
**EXPENDITURE**
546 Water & Electricity Costs
1023 Insurance
2921 Maintenance of site
Trees
414 Sundry Repairs and Equipment
Key Safes
306 Telephone
214 Travel Costs
6 Postage and Stationery
Cost of Badges & Souvenirs
5430
-1637 **INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**RECEIPTS AND PAYMENTS ACCOUNT**
**BARNEYBECK ACCOUNT**
2021
**RECEIPTS**
3381 Site Fees received
19 Wayleave received
70 Sale of Badges & Souvenirs
323 Bank Interest Received
Sale of Canoe Paddles
Donations
3793
**EXPENDITURE**
546 Water & Electricity Costs
1023 Insurance
2921 Maintenance of site
Trees
414 Sundry Repairs and Equipment
Key Safes
306 Telephone
214 Travel Costs
6 Postage and Stationery
Cost of Badges & Souvenirs
5430
-1637 **INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**RECEIPTS AND PAYMENTS ACCOUNT**
**BARNEYBECK ACCOUNT**
2021
**RECEIPTS**
3381 Site Fees received
19 Wayleave received
70 Sale of Badges & Souvenirs
323 Bank Interest Received
Sale of Canoe Paddles
Donations
3793
**EXPENDITURE**
546 Water & Electricity Costs
1023 Insurance
2921 Maintenance of site
Trees
414 Sundry Repairs and Equipment
Key Safes
306 Telephone
214 Travel Costs
6 Postage and Stationery
Cost of Badges & Souvenirs
5430
-1637 **INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**RECEIPTS AND PAYMENTS ACCOUNT**
**BARNEYBECK ACCOUNT**
2021
**RECEIPTS**
3381 Site Fees received
19 Wayleave received
70 Sale of Badges & Souvenirs
323 Bank Interest Received
Sale of Canoe Paddles
Donations
3793
**EXPENDITURE**
546 Water & Electricity Costs
1023 Insurance
2921 Maintenance of site
Trees
414 Sundry Repairs and Equipment
Key Safes
306 Telephone
214 Travel Costs
6 Postage and Stationery
Cost of Badges & Souvenirs
5430
-1637 **INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**2022**|
|---|---|---|---|---|
||2021||||
||3381
19
70
323|||6158
19
291
282
200
295|
||3793|||**7245**|
||546
1023
2921
414
306
214
6|||604
1088
384
118
127
95
347
270
3
192|
||5430|||**3228**|
|-1637||||**4017**|
||||||
||2021|**PROPERTY FUND**
**RECEIPTS**
Funds received
Interest credited
**EXPENDITURE**
New outside toilet at Holme House
Roof repairs at Holme House
Electrical work at Barneybeck
New gate and roof repairs at Holme House
**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**||**2022**|
||322|||251|
||322|||**251**|
||822
1937
2239|||857|
||4998|||**857**|
|-4676||||**-606**|
Page 2
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022**_
## **HOLME HOUSE ACCOUNT**
||2021|**RECEIPTS**
Fees received for Use of House
Fees received for use of field
Telephone & Breakages
Sale of Souvenirs
Interest received
Donation
**EXPENDITURE**
Insurance
Gas and Electricity
Telephone
Travel costs
General maintenance and replacement of equipment
Upkeep of field and outdoor areas
New flag
Cost of Souvenirs
Sundry expenditure
Window renovation/painting
**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**||**2022**|
|---|---|---|---|---|
||784
50
7
9
315|||3800
721
3
407
230
155|
||1165|||**5316**|
||703
1673
147
99
1124
634
2889|||638
5906
154
49
1022
918
90
38|
||7269|||**8815**|
|-6104|||**-3499**||
||||||
|2021
nil|2021|**BURSARY FUND**
**RECEIPTS**
Donations and Funds received
**EXPENDITURE**
Bursaries paid out during the year
**INCREASE (DECREASE) IN FUNDS OVER THE YEAR**|**2022**
**nil**|**2022**|
Page 3
## _**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST DECEMBER 2022**_
## **SUMMARY OF ACCOUNTS FOR THE YEAR ENDED 31ST DECEMBER 2022**
|||Fund at|Receipts|Expenditure|Increase|Transfers|Fund|
|---|---|---|---|---|---|---|---|
|||start|||-Decrease||at end|
|GENERAL ACCOUNT|Unrestricte|37,991|15,416|-18,664|-3,248||34,743|
|BARNEYBECK ACCOUNT|Designated|28,237|7,245|-3,228|4,017||32,254|
|HOLME HOUSE ACCOUNT|Designated|23,073|5,316|-8,815|-3,499||19,574|
|PROPERTY FUND|Designated|25,113|251|-857|-606||24,507|
|BURSARY FUND|Designated|1,911|||||1,911|
|**TOTAL FUNDS**||116,325|28,228|-31,564|-3,336||**112,989**|
## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31ST DECEMBER 2022**
|Balances held in Current Accounts at the Bank
Balances held in Deposit Accounts at the Bank
Scout Association Charity Deposit Account
Investments
3697 Income Shares in COIF Fixed Rate Interest Fund
642 Units in Equities Investment Fund for Charities (Charifund)
**TOTAL FUNDS**|7,067
84,608
11,714
Date
Value at
Cost
Bought
31.12.22
29/01/1996
4,296
4800
29/01/1996
9,434
4800
9,600
**112,989**|7,067
84,608
11,714
Date
Value at
Cost
Bought
31.12.22
29/01/1996
4,296
4800
29/01/1996
9,434
4800
9,600
**112,989**|
|---|---|---|
||Date
Value at
Cost
Bought
31.12.22
29/01/1996
4,296
4800
29/01/1996
9,434
4800||
||||
|||**112,989**|
|**OTHER ASSETS HELD FOR OWN USE**|**OTHER ASSETS HELD FOR OWN USE**||||(Increase)|||
|---|---|---|---|---|---|---|---|
||Date|Cost|Valuation|Added|Reduction|Disposed|Valuation|
||bought||31.12.21|during the|in value|of during|31.12.22|
|||||year|over year|year||
|Land at Barneybeck,Redmire|1992|14,176|14,000||||14,000|
|Barns and Buildings at Redm|1993/94|5,590|0||||0|
|Shower Block at Barneybeck|2002/04|52,846|50,000||||50,000|
|Tentage|1994/2019|12,000|425||425||0|
|Camping Equipment|1994|5,080|0||||0|
|Holme House Furniture|||15,000||||15,000|
|County Standard|||2,500||||2,500|
|**Valuation of Assets held for own use**|||81,925||425||**81,500**|
|Jane Gilby|||County Treasurer|||||
|Rachel Lamond|||County Commissioner|||||
The above annual report and accounts were approved by the Executive Committee on 8th February 2023
Page 4
_**THE GUIDE ASSOCIATION NORTH YORKSHIRE NORTH EAST**_
## _**INDEPENDENT EXAMINERS REPORT**_
## **To the trustees of the Guide Association North Yorkshire North East**
I report on my examination of the accounts for the y **31st December 2022** which are set out on pages one to four.
## _**Respective responsibilities of the examiner and the Trustees**_
As the Charities trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
You consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 and that an independent examination is needed
It is my responsibility to
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the General Directions
given by the Charity Commissioner under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## _**Basis of Examiner’s Statement**_
I report in respect of my examination of the Trust’s accounts carried out under
section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records
It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you, as trustees, concerning such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently, I do not express an opinion as to whether the accounts present a `true and fair view' and the report is limited to those matters set out in the statement below.
## _**Independent Examiner’s Statement**_
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Name: Margaret Roberts Qualification/Occupation: Accountant Date 30th January 2023