Trustees. Annual Report for the period Period start date Peric¥J end date From ?? Section A Reference and administration details Charity name Claylon Communty Associalion Other names charity is known by Registered charity number (rf any) 507697 Charitys princlpal address Clayion Village Hall Reva Syke Road Clayton. Bradf¢Yd Post¢ode BD14 6QN Names of the chaiity trustees who manage the eharity Dates acted If not f¢x TAthole ar Trustee name Office Ilf an>1 Name of person lor body) entied nt trustee Iran Carol Thirkill Nigel Thomton Jean Pitts Chair Secretsry Treasurer 01104r21 to 1311 of21 Eileen Edgely Anne Clarf(e Amanda Harrts lan Findlay Pauline Grainger Treasurer 25111121 to 31103122 10 12 13 14 15 16 17 18 19 20 Names of the trustses for the charity, if any, (for example. any ¢uslodian trustees) Name Dates a¢led rf not for whole ar TAR March 2012
Names and addresses of adviserJ (Optional infornmtion) e of adviser Name Address Name of chief executive or names of senior staff members (Optional infornution) Section B Structure, overnance and mana ement Description of tho charitys trusts Conststubon &Jopted on 0310712014 Type of goveming docunnt How the charity is constiluted Unincorporatgj assoriation Trustee selectton rrEthods Trustees are appointedlreappointed annually at the Annual Gener81 Meeting. Additional govemance issues (Optional infommtion) You may choose to indudè additional information, vthere relevant, about.. policies and procedures adopted for the induction and training of Iruslees", the charity's organisational structure and any wder neIrk bmth lch the charity works., relationship Y•ith any relaled parties. trustees, nSIderatIon of major risks and the system and procedu$ to manage them. Section C Ob'ectives and activities The Chanty's Objects are:_ (1)The provision and maintenance of Clayton Village Hall for the use of the inhabitants of Clayton and the surrounding areas wlhoul distinction of political, religious or other opinbons including use for. a) Meetings, lectures and dasses,. and b) Other fonS of reueation and leiSure-tirr occupation, the object of imwoving the conditions of life of th8 inhabrtants. Summary of Ihe objects of the eharity set out in its governlng document TAR March 2012
claon Village Hall provides a truty intergenerational space to nefit all the community. The variety of the events VR host are great, from baby dasses. to Horticultural sho1, Dance and Theatre schools including Pantomimes, to Slimming World and a Demenba group, Parish Council and many other groups and organisations. Wè also provide a venue for many parties, celebrations and family events. We have a bar thich is used at various functions and also prowdes 8 source of incomè. We run a coffee shop on 3 mornings a and also a popular cinema showng once a month. The trustees out their duties with regard to the guidance on public benefit issued by th8 Chanty Commission. summary oflhe main activities undertaken for the public beneflt In relatlon to these objects (include wilhln this seetian th statutory do¢laration thal trustees hav• had regard lo the guldance 188ued by the Charfty Commlsslon on publ1¢ beneflt) Addltlonal dotalls of obhetlv•• and aellvllle8 (Optlonal Inforniatlon) You may ehoose to indude further statements, ere relevant, al)out'. policy on grantmaking., policy progr8mme relatsd investment., contribution made volunteers. TAR M8rch 2012
Section D Achievements and performance The use of the hall had been reslricled due to Comd 19. However in April Some of th8 chiklren's groups %%ere able to start meeting again. In May Vre able to allow adult groups to hold meetings and the coffee shop reopened initialty for a cOue momings. Some groups still had SInC1ed numbers and others did not restart due to some reluctance of the members. We had a roof leak earty in 2021 and this bfds not fulty fLXgd until August ich caused some extra problèms. Gradualty the bookings returned to near norn1 8nd there VAS definitely an appetite to socialise after the lockdons. We rKoived grants from Ckyton Parish Counal and the Fred TovAèr Trusl thich enabled us to run an exereAS8 class and a youth dub and restart the cinema shov4ings. The grants also enabled us to painl Ihe outside of Ihe hall's windows and replace th8 rear disabled door. We Vre very grateful for all the grants ree£ived. Although some groups ha¥*E not restarted b%e have som8 nèw groups using the hall induding lea dances, and the Laurel and Hardy County Hospital Tent meetings The hall is bjsy 7 days a Vbfek and sometsmes have to rèfuse bookings. Summary of the maln achievements of Ihe charity during the year TAR March 2012
Section E Financial review Cash at the bank is £57,086 in unrestricted funds. The financial risks are not being able to rent out the various rooms and also polentially expensive repairs to our grade 2 listed building. We normally keep a minimum of £20,000 as reseryes for unexpected events. Briof statement of the charity's policy on r•sarves Detalls of any funds matsrially in deficit Further financial review detalls {Optional infomiatlon The charities nomial running costs are usually funded by the rents from the rooms in the village hall. Major upgrades and rèpairs we fund through grant applications from a range of funders. You may choose to includ8 additional Information, where relevant about.. the charity's principal sources of funds (including any fundraisingl., how 8xpenditur8 has supported the key objectwes of the chanty; investment policy and objectives including any ethical investmenl policy adopted. Section F Other optional information Section G Declaration The trustees declare that they have approved the trustees, report above. Slgned on behalf of tho charty'8 trust••8 Signaturels) Full name(s Position (eg Secretary, Chair, Nigel John Thomton Secretary Date 21° November 2022 TAR March 2012
C13ytoll Community ¢i%soelation AccouDts for the year ended 31 March 2022
Clajton Community Assoei8ti0 Infortnatloll Accountants E Brown Ltd FCCA Centrdl Place claOn Bradford BD14 6AZ Buslness address Claytort Villa¢ye Hall Reva Syke Rd Clayton BD14 6QN
Cla)ton Community knociatiou Contents Page Accountants, report Trading. profil and loss account Balance sheei Noies to the accouns
Clayton Community knoei8tlon Accoulltanls, Report on the Unaudited Accounts to Clayton Community Association As desuibed on page 3 you have approved the accounts for the year ended 31 March 20?2 scl out on pao&$ 2 10 4. In accordance with your instruciions we have cotnpiled these unaudited accounts from the accounting record5 and infornation and explanations supplied to us. E Brown Ltd FCCA Central Place Clayton Bradford BD14 6AZ Page I
Cla)ton Community Associatio Tradiug and profil and loss account for the year ended 31 March 2022 2022 2021 Income Sales Fees receivablc Disbursements recovcrabl¢ Other sales income Bank deposit inler¢9t 38,846 7,33) 1.014 17.276 3.136 22,643 57.138 33.143 Cost of sales Opening stock and work.Lrt-progrcss Hire of Fillns Purchases l.550 463 472 1,838 11.662 13,5(X) 2,485 13,500 2,485 43,638 30,660 Expenses Wages and salaries Raies Insuran¢¢ Light and heat Cleaning Repairs and maintenance Raffle Tickets and prizes Advertising Telephone and fax Accountancy Bank charges Sundry expenses Subscriptions Depreciation on FF & Equipment 9.067 708 2,393 7.073 1,633 10.027 67 128 541 384 7.256 32 1,670 3,508 2,318 3,776 556 237 977 384 36 (i) 2,022 578 1572 433 (34.027) (23,349) Net profit 9.611 7.311 Page 2
Clayton Community A&so¢iation Balance sheet as at 31 March 202? 2022 202L Notes Fixed assets Tanble asseLS 99.108 99.541 Current &ets Cash ai bank and in hand 57.086 47.042 CurreDt liabilities (note 3) Other creditors Accruats 1.632 300 1.632 3(Y) 1.932 1.932 Nel current wets 55,154 45,110 Total 855ets less eurreot liablllties 154.262 144,651 Capltal Account Brought foNard at l April 2021 Pro£il for the year 144.651 9,611 137.340 7,311 154,262 144,651 l approve these accounts and eonfiTtn that I have njade available all relevant records and infornation for Ih¢ir preparation. Treasurer Date: Page 3
Clayton ComTnunity Association L Otes to the accounts for the Jear ended 31 March 2022 Accounting policies 1.1. AccouDtillg CODventio The accounts aTe prepared under the historical cosi convention modified when necessary to include the revaluation of certain fixed asseLs. 1.2. Sales Sal&s represents the total invoice value. excluding value added tax. of sales made duriThg the year. 1.3. Tangible red assets and depCl&tion Depreciation is provided ai Tales cal¢ul2ted Lo wriie off the cost 01 valuation Iw residual value of each asset over its expec£ed Ltsetul life. &$ fouows.. FixttLres. fittings and equipment 2i% Straiohi Line Tangible assets tAttd aod bllildings freebold Equipment Totsl Cost Al l April 2021 At 31 Mch 2022 97.809 17,198 115,007 97,809 17,198 115,007 Depreciation At l Aprtl 20?1 Charge for the year At 31 March 2022 15,466 433 15,466 433 15,899 15,899 Net book values At 31 Marcb 20?2 97.809 1.299 99,108 At 3L March 2021 97,809 1,732 99,541 Current liabilities 2022 2021 Other creditors AccNais and deferred income 1,632 300 1,632 300 1,932