Merthyr Cynog Community Hall
Charity No 507382
Annual Report for Financial Year 1/4/2020 to 31/3/2021
Report from the Committee Chair
The normal activities in the Hall have had to be cancelled early in the year due to the restrictions imposed by the Welsh Government to minimise the effect of the Corona Virus. These restrictions remained in place throughout the year. Because of these restrictions, there has been none of the normal income from weekly badminton, fortnightly Whist Drives or monthly meetings of the Women’s Institute, or the Senior Citizen Group (Evergreens) or the Honddu Ladies Group or the Young Farmers and none of the normal major fundraising events (Harvest Supper, Quiz Night, Curry Night, Young Farmers Concert, etc) were organised. The minor income recorded for Hall hire resulted from hire fees carried over from the previous year.
Because the Hall was unused during the year, some of the utility costs were reduced but heating was maintained during cold weather to prevent pipes from freezing and to prevent condensation. The Hall was inspected every week by a committee member who checked on security, for water leaks and for animal (mice) damage. This inspection had been requested by the Hall’s insurance company. The Committee thanked the member for her work throughout the year.
The lack of activity in the Hall meant that there were no restrictions on access for builders who were able to continue the replacement of the entire slate roof of the Hall. This work was made possible by a substantial grant from the Lottery Fund (£38,760). As part of the replacement work, the insulation in the roof of the main hall was replaced and there has been a noticeable improvement in temperature achievable in the Hall.
The Hall was able to apply for grants from Powys County Council to offset the loss of income due to the COVID restrictions and in total these grants amounted to £23,000.
The Hall also benefited from grants from the Community Council amounting to £1,800. These grants resulted in an increase in Hall reverses of over £18,000. The Hall Committee expressed their gratitude to Powys County County and the Community Council for these grants which have been identified to fund the refurbishment of the Hall kitchen. A new cooker has been purchased for this project and the building, electrical, reflooring and repainting work is scheduled to start early in the next financial year.
Report from the Committee Secretary
The Hall Management Committee organised remote (Zoom) meetings during the year to review progress on the replacement of the roof and to develop plans for the refurbishment of the kitchen. This arrangement had led to difficulties for some committee members who were not equipped with a computer and arrangements were made to keep these members informed with paper copies of minutes of meetings.
Report from the Treasurer
The Treasurer reported that the Hall current account was still holding £996 which was earmarked for the provision of a defibrillator. No progress had been made during the year on this project. He also pointed out that the money in the Hall investment account had gained very little in interest but with current bank rates, no alternative investment had been identified.
Merthyr Cynog Community Hall Charity No. 507382 Financial Report for 11412020 to 311312021 Expendllure Utlllties Electricity Insurance Calor Gas ITank hire. bulk gas) BT {T8lephone + htemet) Water £1,225.10 £1,112.20 £82.36 £326.34 £7.84 Purchases Inspections (&ectrical installatioTr} Building vauatton Final payment for replacement roof New (mker for kitthen £250.00 £140.00 £39,966.98 £2,400.00 Total ExperKllture £45.510.82 Income Powys County Cwwl (Covid Rel Community Cwncil HiTe of Hall (Guides) Whist Drives Lottery Grant reCent roof- Stage 2. Complekn. addibona in&datr( Donation £23.000.00 £1,800.00 £30.00 £46.C £38.760.00 £27.72 To&4 Incor £63,663.72 Dlfference of Fn¢om8 ov•r expendlture £18,152.90 Current A¢count (HSBC) Starting balance Final Balance £20,206.06 £38.358.96 Dofibrillator knount IHSBCI starting balanc Final balan(E £996.33 £996.33 Investrtt Account (HSBCI Slarting trAan¢e Interest Final balance £2,487.89 £1.28 £2,489.17 Signed Iq Treasurer 2021.
CHARITY COMMISSION FOR ENGLAND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trustees1 member5 of Merthyr Cynog Communty Hall On accounts for the year ended 31" March 2021 Charity no (if any) 507382 I report lo the truStS on my examination of the accounts of above chanty rthe Trusn for the year ended 31Ki3f2021. Responsibilities and basis of report As the tharitys trustees. y(w are $psIble for Ihe preparabon of the accounts in aCCrdan WFth the requirgnents of the Chartties Act 2011 rthe A(*). I rep)rt in respect of my examination of the Trusys a¢counts carried out under section 145 of the 2011 Act and in carrying out my examination, I have folloed all the applicable DirectK)ns given by the Charity Commission under secti¢ 145(5)(b) of the A Independent I have compteted my examination. I confirm that no material matters have examinetrs statement come to my attenticln in neCtIOn with the examination vthich gives me Cause to believe that in, any material respect the accounting records were rKIt kept in accordan wilh sedion 130 of the Charities A¢ or the accounts did mt accord with the accounting frdS.. or the accounts did not ctxnply 1th the appliG9ble requirements conMia the form and content of accounts set ¢)ut in the Charities (Accounts and ReFQrts) Regulations 2W8 other than any requirement that the accounts give a 'true and fairf view vthith is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection th the examinatiC)n to vthich attention shIld be drawn in this report in order to enab a proper understsnding of the accounts to be reathed. Signed: Date: 25/, / 2022 Name: Relw4ant professional qualification(s) or l)ody (rf any): Address: qoe YI Z03 qs Page1of1