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2024-03-31-accounts

oN . CHARITY COMMISSION Independent examiner's FOR ENGLAND AND WALES report on the accounts

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Section A Independent Examiner’s Report
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Report to theerntrustees/ bars ot CihLUN|... e D1STRCTDtS-Cuw WLMmt Ki.Li HeeL 7 Pay (WC,ate HELDSor ar
On accounts for the year et , Fn... Charity no <Sel ae
ended 3 \ YARN 20 ALY (if any) 50 fo32
| report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended ;
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| report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have examiner's statement come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: e accounting records were not kept in accordance with section 130 of the Act or . e the accounts do not accord with the accounting records

| have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Name: | Jouww NTC €rrewd
Relevant professional
qualification(s) or body
(if any):
Address:| % Fux Saonee
SHROBERE Sa% 8TH
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IER

1

October 2018

Section B

Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose.

IER

2

October 2018

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

CHARITY NO. 507032

ACCOUNTS FOR THE YEAR TO 31ST MARCH 2024

Clun & District Memorial Hall & Playing Fields Charity

The Clun Memorial Hall and Playing Fields Charity was established by an approved scheme on the 18[th] March 1991 to jointly administer the New Memorial Hall Trust (regulated by a declaration of trust on 28[th] October 1977) and The Clun and District Playing Fields (regulated by a conveyance dated 10[th] April 1972).

The object of the charity is the provision and maintenance of a village hall and recreation ground for the use of the inhabitants of the parish of Clun and the surrounding neighbourhood. The land and buildings are held in permanent endowment and as the charity is unincorporated and therefore cannot hold title itself, Clun Parish Council act as Custodian Trustee. Other than holding the deeds on our behalf, they have no input or powers in the management of the charity, although they can nominate councillor representation to our committee, should they opt to do so.

The charity is run by representatives of the community, for the community. The Constitution (which is our guiding document and with which we must always comply) allows for each organisation in Clun and the neighbourhood, to have a representative on the Management Committee (to a maximum of 17 in total). This requirement exists to ensure that local people have an inalienable right to be represented. In addition, up to ten members can be elected from the public. All the members of the Management Committee act as the Trustees of the Charity and have a responsibility to act solely in its interests, in preference to the interests of the organisation which they represent.

Committee meetings are held monthly usually on the first Wednesday of each month unless business necessitates an additional meeting.

Being a Trustee is a responsibility; we are regulated by the Charity Commission but in addition to charity law, we must also be mindful of a myriad of other laws and regulations relating to, inter alia, finance, health and safety, data protection, safeguarding, etc, etc, with which we must also comply.

Management Committee (The Trustees) 2023-2024

Robert Andrews Robert Andrews Elected Karen Macintyre Clun Methodist Church
Lois Gwilliam Elected Steve Harris (to 7/23) Clun Parish Council/CADS
Ian Macintyre Elected Katie Jones Clun Parents and Toddlers
Barbara Vesty Elected Diane Andrews Clun Bowling Club
Julie Lintunen Elected John Alcock Tuesday Sports Club
Matt Donaldson Elected Steve Mapes Green Man
Rowena Bowles Elected Sally Tudor Clun W.I.
Chairman: Robert Andrews Hall Cleaning Contractor:
Jon Churchett
Treasurer: Lois Gwilliam Ground Maintenance:
Andrew Wallace
Volunteers
Secretary: Ian Macintyre
Bank: CAF Bank Ltd, 25, Kings Hill Avenue, West Malling, ME19 4JQ
Bar Franchise: Clun Bars Ltd, The Square, Clun
Website: www.clunmemorialhall.co.uk

62%

Chair’s Report

This last year has been a busy year on all fronts; events, improvements and fund raising. We have also successfully applied for several grants to cover the cost of some of the work achieved/to be achieved and these are listed later in the report. Although Lois will take you through the detail of the finances shortly, I am very pleased to say that our income this year has improved quite significantly over last year. Putting the grant income to one side, as this will vary from year to year, our ‘trading income’ has increased by xxx%. This is principally due to the hard work, support and dedication of everyone on the committee, in helping to establish new income streams, such as the 200 Club, and supporting some very successful music & other events.

We have also continued to enjoy the support of all our regular clubs throughout the year and this is the bread-and-butter income which ensures that the hall keeps going. The new Zumba Gold fitness class run by committee member Di Andrews, which started late last financial year continues and over the full year has contributed over £1,500 to hall funds.

Our programme of music and other events have generally been very well supported, with sell out performances both for the band, ‘Slim Chance’ in April 2023 and for Waterloo Abba (an Abba tribute band) in October 2023. Other bands hosted were, ‘Green Man Rising’, a popular Midlands folk band, who performed over the Green Man Weekend, 2023 and Sir Dancelot, who made a return visit to our ceilidh in February 2024.

Non music events included a Psychic evening in June, the return of Jane Pugh (The Singing Florist) in December, followed shortly afterwards by a ‘free entry’, children’s Christmas party. The latter being funded by means of a £500 grant received from the Mid-Counties Co-op.

All these events have made a positive contribution to hall funds.

We held two general knowledge quiz’s at the White Horse during the year which were both well attended. Thanks to Jack Limond, who organised virtually everything, including sandwiches & chips at halftime; we only had to provide prizes for a raffle and sell the tickets to boost our funds further.

‘Flicks in the Sticks’, has continued to entertain with performances held monthly from September to April. Many thanks to Steve Mapes for hosting a varied programme.

The 200 club is developing successfully and whilst we haven’t yet reached our target of 200 numbers sold, we are a good way there at almost 150, which is producing £4,500 directly to hall funds over 12 months. We are 75% of the way to our target of £6k, so if you are not yet a member, please do consider it. There are six monthly prizes with an extra rollover one in December. You could be a lucky winner.

We are very fortunate to have an active amateur dramatic society in Clun (CADS) which, under the direction of Tim Russell and Andrew Dobbin has put on several great performances. We share the box office income with them equally, in return for their having free access to the hall for meetings and rehearsals, which is an arrangement which suits both parties and which again, is welcome income to us. They provided tremendous support in our recent, successful grant application to the Heart of England which will result in better sound reproduction and improved backstage facilities. The work is scheduled over the coming months. It is in everyone’s interest for there to be a thriving amdram society, so please give them your support too.

We are delighted that an enlightened Town Council recognises the contribution which local volunteer groups make to the community and is supporting us, with an annual grant. This, together with other grants received, are summarised here:

Grants Received 2023/4

£2,000 AONB Trees, shrubs & landscaping.
£2,000 National Grid ditto + irrigation system.
£2,000 Clun Town Council General (Donation boxes, LED lights & ballpark work.)
£500 Co-operative Society Children’s Xmas Party (December 2023).
£670 Football Federation New goal posts.
£1,212 Marches Energy Trust Decarbonisation Review & Report

Projects

The following improvements have been made during the financial year:

  1. LED lighting

Installed to the main hall, kitchen entrance & foyer, utilising part of the Town Council grant.

2. Decarbonisation review & energy report.

Aided by a grant (value £1,212) from the Marches Energy Trust, this report has highlighted several areas where additional energy savings can be made and which will be attended to as funds allow. Specifically:

3. Several legacy electrical, plumbing & drainage issues have been attended to.

4. Landscaping improvements.

In all the landscaping & planting work, we have been guided throughout by Mellie Lewis and we thank her for her tireless efforts in this regard. The cost was covered by grants from the AONB and the National Grid.

5. Installed public donations boxes.

Utilising part of the Town Council grant, two donation boxes have been installed in the car park, with the intention of encouraging contributions from walkers and motor home overnighters using the carpark.

6. Created a new football pitch for under 12s.

A grant for £670 from the Football Federation, enabled the purchase of new goalposts and the creation of a mini-football pitch, aimed at children under 11 years of age. This has encouraged a suitably qualified volunteer to come forward and run training sessions each

week, with the hope that eventually this may lead to the creation of a junior football team in Clun.

Other projects currently under way for completion in the current financial year include:

The above three projects are covered by way of a grant of £9k from the Heart of England received in April 2024.

Work is currently underway on this project which will leave the area in a safe and useable condition. Consideration can then be given as to what facilities the area might have in the future.

Kloud9 has indicated that high speed internet will be connected within the next few months.

Finally, I have two acknowledgements to make.

Firstly, to acknowledge the valued contributions that Steve Harris made during his time on our committee. Sadly, Steve passed away suddenly last August. Not only was he a valued member of the Memorial Hall team, but he was also active both in CADS and as a Town Councillor. He is greatly missed by family and colleagues.

I would also like to acknowledge the band of volunteers, who are not necessarily on the committee but who do give their time freely and willingly, to fixing and repairing all manner of things, from children’s playground equipment to floor cleaners and from decorating to serving tea and cooking. I won’t attempt to name check everyone as I would be bound to omit someone but know that without you, we could not function as we do. So, thank you.

And very, very, finally, an appeal. As a committee we share the principal objective of rejuvenating and improving the Memorial Hall and having it at the centre of the community. We work together with that objective, each member contributing their own talents and skills. If you have expertise and/or experience, that you would like to contribute, particularly in social media, web site design/management, or advertising, we would love to hear from you!

Robert Andrews

May 2024

Chair of Trustees

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR TO 31ST MARCH 2024

Unrestricted
Funds
£
RECEIPTS
Voluntary receipts
Grants
2,000
Donations
285
Net Surplus from fundraising activities
Green Man Rising
49
Green Man BBQ
290
Green Man Car Parking
219
Slim Chance
918
Psychic Evening
1,235
Car Boot Sales
782
Carnival Stall
83
Abba
1,733
Floristry Demonstration
272
Ceilledh
451
Children's Party
6
Eddy Gartry
0
Whist Drive
71
Quiz
290
Flicks in the Sticks
48
CADS
363
Zumba (CMH Class)
1,232
200 Club
3,788
14,114
Activities for generating funds
Hire of Hall
Regular user
5,366
Occasional users
2,761
Bar Franchise
866
8,993
Other Receipts
Wayleave
12
12
Investment income
Interest
258
258
Total receipts
23,376		 Restricted
Funds
£
5,162
5,162
0
0
0
5,162		 2024
TOTAL
£
7,162
285
49
290
219
918
1,235
782
83
1,733
272
451
6
0
71
290
48
363
1,232
3,788
19,276
5,366
2,761
866
8,993
12
0
12
258
258
28,538		 2023
TOTAL
£
0
125
0
0
444
0
0
374
0
0
864
486
138
157
164
142
1,020
441
313
401
5,071
5,009
2,254
782
8,044
12
0
12
38
38
13,165

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

RECEIPTS AND PAYMENTS ACCOUNTS

FOR THE YEAR TO 31ST MARCH 2024

Unrestricted
Funds
£
PAYMENTS
Payments for generating funds
Caretaker/cleaner
2,200
Window Cleaner
60
Cleaning consumables
265
Insurance
1,821
4,345
Charitable activities
Telephone and internet
699
Electricity
2,312
Water Rates
442
Oil
1,372
Gas
90
Fire extinguishers service
127
Mowing
Playarea
252
football pitch
636
Grounds Maintenance
450
General repairs and maintenance
1,437
Hall Consumables
249
Equipment
221
Electrical repairs
1,764
Plumbing repairs
1,145
ROSPA Inspection
160
11,355
Governance costs
PRS Licence
251
Bank charges
149
Licences'
0
400
Other Expenses
Sundry items
Stationery
Poppy Wreath
45
Grant Expenditure
1,362
1,407
Total Payments
17,507
Net Receipts/(Payments)
5,869
Fund Balances brought forward
11,154
Fund Balances carried forward
17,023		 Unrestricted
Funds
£
PAYMENTS
Payments for generating funds
Caretaker/cleaner
2,200
Window Cleaner
60
Cleaning consumables
265
Insurance
1,821
4,345
Charitable activities
Telephone and internet
699
Electricity
2,312
Water Rates
442
Oil
1,372
Gas
90
Fire extinguishers service
127
Mowing
Playarea
252
football pitch
636
Grounds Maintenance
450
General repairs and maintenance
1,437
Hall Consumables
249
Equipment
221
Electrical repairs
1,764
Plumbing repairs
1,145
ROSPA Inspection
160
11,355
Governance costs
PRS Licence
251
Bank charges
149
Licences'
0
400
Other Expenses
Sundry items
Stationery
Poppy Wreath
45
Grant Expenditure
1,362
1,407
Total Payments
17,507
Net Receipts/(Payments)
5,869
Fund Balances brought forward
11,154
Fund Balances carried forward
17,023		 Restricted
Funds
Refurbish
ment
£
0
0
-
-
0
5,074		 2024
TOTAL
£
2,200
60
265
1,821
4,345
699
2,312
442
1,372
90
127
252
636
450
1,437
249
221
1,764
1,145
160
11,355
251
149
0
400
0
0
45
6,436		 2023
TOTAL
£
1,430
30
334
1,641
3,435
566
1,684
516
1,772
0
125
180
322
400
566
0
708
326
0
118
7,283
132
77
40
248
0
0
40
0
1,407
17,507
5,869
11,154
17,023		 5,074
5,074
88
658
746		 6,481
22,582
5,957
11,812
17,769		 40
11,005
2,160
9,653
11,812

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

STATEMENT OF ASSETS AND LIABILITIES

AS AT 31ST MARCH 2024

Assets
Prepayments
Accrued Income
Caf Bank
Caf Cash
New Caf Cash
Caf Gold
New Caf Gold
Cash
Accruals
Derferred Income
Funds
Unrestricted
Restricted - Performing arts		 2024
2023
£
£
-
1,836
2,220
1,615
706
601
1,869
1,374
106
36
15,087
5,822
0
1,285
(2,219)
(677)
0
(80)
17,769
11,812
17,023
11,154
746
658
17,769
11,812
Total all funds		 2024
2023
£
£
-
1,836
2,220
1,615
706
601
1,869
1,374
106
36
15,087
5,822
0
1,285
(2,219)
(677)
0
(80)
17,769
11,812
17,023
11,154
746
658
17,769
11,812
Total all funds
11,812
11,154
658
11,812

Permanent Endownment

Land and buildings used by the charity Clun Memorial Hall and Playing Fields. Freehold title vested in Clun Parish Council as custodial tustees.

Assets retained for the charity's own use

Assets retained for the charity's own use
Purchased/
Installed
Furniture and equipment in hall
Theatrical equipment and costumes
per insurance valuation
Scrubber/Dryer machine
09/07/2003
Pump/Borehole and attachments
01/10/1999
Sound monitor
01/06/2003
Vax
07/09/2004
Lights and PA project
Seating with stackable equipment
2009
PA System
2009
Curtains
2010
Hearing Loop
2011
Crockery
2012
Front Door
2016
Piano
2017
Doors
2018
Improvements to playarea total cost
2019
GIK Acoustics
2023
Football Posts (not covered by grant)
2024
Signed by two trustees on behalf of all trustees
Ian Macintyre - Secretary
Lois Gwilliam - Treasurer
Ian Macintyre
Lois Gwilliam		 Cost
N/K
3,000
1,400
1,958
829
144
402
6,604
1,000
5,501
439
1,794
1,455
200
1,740
8,941
708
221
36,336
Date
Date
Date
Date

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

Restricted Funds
Balance B/fwd
Receipts
Grant
Payments
Balance C/fwd
Accessible Toilet
Receipts
Bingo
2019
2020
Expenses		 Accessible
Field Margin
Football
Children's
Total
Toilet
Project
Pitch
Party
658
0
658
4,000
662
500
5,162
0
(3,986)
(662)
(426)
(5,074)
658
14
0
74
746
394
264
658
658

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

Fund Raising

Receipts
Expenses		 Green
Man
Rising
Green
Man BBQ
Green
Man Car
Parking
Slim
Chance
Psychic
Evening
Car Boot /
Table Top
Sales
Carnival
Stall
Abba
Floristry
Demonstration
Ceiledh
Zumba
Whist Drive
Quiz
Flicks in
the Sticks
Total
932
494
220
3,194
2,971
1,021
83
2,533
783
1,299
1,232
71
290
885
16,006
883
204
0
2,276
1,735
239
0
800
511
848
0
0
0
837
8,334
49
290
219
918
1,235
782
83
1,733
272
451
1,232
71
290
48
7,673

CLUN MEMORIAL HALL AND PLAYING FIELDS CHARITY

ACCRUALS AND PREPAYMENTS

Prepayments
Insurance
Fundraising Costs
- Green Man Rising
- Slim Chance
Accrued Income
Flicks in Sticks
Zumba
Debtors
200 Club Prize - March
Accruals
Ian Macintyre
Freya Gamble
Flicks in Sticks (Arts Alive)
PRS
Donations paid to wrong account
Plumbing
200 Club Prizes
- February
- March
- Christmas Retainer
Deferred Income
Green Man Rising
Slim Chance		 2024 2024 2023
1,821
8
8
0 1,836
300
28
1,542
350		 700
915
2,220 1,615
(1,250)
(166)
(700)
(103)		 (270)
(132)
(20)
(255)
0
(2,219) (677)
(20)
(60)
0 (80)