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2023-12-31-accounts

Charity Registration Number 506951

CRAGHEAD COMMUNITY ASSOCIATION FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2023

Smith & Co Accountants Limited Unit G2 Tanfield Lea Business Park Stanley Co Durham DH9 9DB

CRAGHEAD COMMUNITY ASSOCIATION

FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

CONTENTS PAGE
Members of the management committee and 1
professional advisers
2-5
Annual report of the trustees
6
Independent examiners report
Statement of financial activities (incorporating income 7
and expenditure account)
8
Balance sheet
9-12
Notes to the financial statements

CRAGHEAD COMMUNITY ASSOCIATION

MEMBERS OF THE MANAGEMENT COMMITTEE AND PROFESSIONAL ADVISERS

TRUSTEES

CHAIR PERSON Colin Stewart VICE CHAIR PERSON Gail Robinson TREASURER Mark Davinson Helen Henderson Olive Hillary John Gibson Jayne McKie MAIN OFFICE Craghead Village Hall Craghead Stanley Co Durham DH9 6AN ACCOUNTANTS Smith & Co Accountants Unit G2 Tanfield Lea Business Centre Stanley Co Durham DH9 9DB CHARITY NUMBER 506951

CRAGHEAD COMMUNITY ASSOCIATION

ANNUAL REPORT OF THE TRUSTEES

YEAR ENDED 31 DECEMBER 2022

The trustees present their report together with the financial statements of the Charity for the year ended 31 December 2023. Legal and administrative information set out on page one forms part of this report.

Constitution and objects

The charity is constituted as an unincorporated association under an original constitution dated 4th October 1977 and updated on 11th October 2002 and is a registered charity, number 506951.

The objects of the association are to:

Promote the benefits of the inhabitants of Craghead and the neighborhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants. Establish or secure establishment of a community centre and to maintain and manage the same in furtherance of these objects.

Promote such other charitable purposes as may from time to time be determined.

The association shall be non-party in politics and non-sectarian religion. Membership is open to all individuals aged eighteen years and over who live in the area of benefit (full members) or outside the area of benefit (associate members with the right to vote), individual members under eighteen years’ Junior members), non-profit distributing organizations operating in the area of benefit (one representative appointed with one vote) and statutory authorities in whose administrative area the area of benefit lies (one representative with one vote).

Mission

The aim of the Village Hall is to provide facilities for local residents to hold events and activities, offer room hire for external groups to supplement our programme of activities, organise charity events for residents and sell room hire to organisations for meetings and seminars.

Organisation

The charity is ran by the Management Committee who are elected annually at the Annual General Meeting. The Management Committee may co-opt members onto the committee who will serve until the next A.G.M.

2

CRAGHEAD COMMUNITY ASSOCIATION

ANNUAL REPORT OF THE TRUSTEES continued

YEAR ENDED 31 DECEMBER 2023

Members of the general committee may not have any personal interest in any contracts entered into by the Association and may not receive remuneration.

The opportunity for appointment as a trustee is promoted widely and informal meetings for those who are potentially interested in becoming trustees are undertaken, to inform them of the work of the charity and the role and responsibilities of the trustees. Honorary officers are appointed annually by the members at the AGM.

The charity is still operated by a small team of volunteers and more are needed to safeguard the future of the village hall.

Financial activities and results

The village hall continues to progress with the food bank available to residents and the regular activities sustainable. Thanks to our local councillors we received funding to resurface the hall floor, replace the blinds and the carpets. The replacement carpets have been laid, the floor and blinds will be completed in 2024. Our electricity reduction lighting project which started last year was completed in March with brighter, more energy efficient bulbs and lighting strips fitted.

Our Coronation celebration and Christmas Party were well attended and residents enjoyed another banner parade and trip to the Miners Gala in July.

One of our long serving trustees, David Marshall died in the Summer. David was part of Craghead Village Hall for over 20 years and especially played a huge part in working with the insurers and contractors after the village hall was flooded during the Beast From The East storm in 2018.

Public Benefits

The trustees have complied with the duty in the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.

3

CRAGHEAD COMMUNITY ASSOCIATION

ANNUAL REPORT OF THE TRUSTEES continued

YEAR ENDED 31 DECEMBER 2023

Future Prospects

Income has increased, expenditure has also increased mainly due to increased maintenance costs, and the centre is still actively looking to develop new solutions for generating income while serving the community with new opportunities.

Risk Management

An ongoing review process is undertaken to identify funding opportunities available to the charity and also any risks to which it is exposed. The management committee reviews financial activities regularly, with remedial action taken to compensate for any projected shortfall or overspend.

Internal risks are minimized by a system of internal control.

Risk Statement

The centre has now increased the breadth of income streams that play a part in its sustainability. The Village Hall has looked at ways of promoting the facility to private and statutory organizations, reducing its dependence on grant funding and allowing a greater focus to be placed on supporting the community groups from within it.

Fixed Assets

There were no additions of equipment during the year. The assets are held for the day to day running of the Charity. The Trustees of the Charity during the year are detailed on page one. All Trustees are voluntary and receive no remuneration for their involvement.

Statement of Trustees' Responsibilities

The charity trustees are responsible for preparing financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing these financial statements the trustees are required to

4

CRAGHEAD COMMUNITY ASSOCIATION

ANNUAL REPORT OF THE TRUSTEES continued

YEAR ENDED 31 DECEMBER 2023

The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the Financial Statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the board on

and signed on its behalf

Linda Gosbee Chairman

5

CRAGHEAD COMMUNITY ASSOCIATION

Independent examiner's report to the trustees of Craghead Community Association Year ended 31st December 2023

I report on the accounts of the company for the year ended 31 December 2022, which are set out on pages 7-12.

Respective responsibilities of trustees and examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011Act) and that an independent examination is needed. It is my responsibility to:

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:

  1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 130 of the 2011 Act; and

  2. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met.

    1. to which, in my opinion, attention should be drawn inorder to enable understanding of the accounts to be reached.

Smith & Co Accountants Unit G2 Tanfield Lea Business Centre Stanley Co Durham DH9 9DB

Dated:

6

CRAGHEAD COMMUNITY ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES (incorporating Income and Expenditure Account)

YEAR ENDED 31 DECEMBER 2023

Note
Incoming Resources
Income resources friom generated funds:
Volutary income;
Grants and donations
2
Activities for generating funds;
Investment income
Income resources for charitable activities;
Income from activities
3
Total incoming resources
Resources expended
Cost of generating funds
Charitable activities
Governance costs
Total resources expended
4
Net resources before transfers
Transfer between funds
11
Net income resources/ resources expended
Fund balances brought forward at 1st
January 2023
11
Fund balance carried forward at
31st December 2023
11		 Unrestricted
Restricted
2023
2022
£
£
£
£
8,576
11,504
20,080
15,801
79
-
79

68

33,452
-
33,452
23,552
42,107
11,504
53,611
39,421
44,997
16,358

61,355

52,369
840
840
744
44,997
17,198
62,195
53,113
2,891
-
5,694
-
8,585
-
13,692
-
2,891
-
5,694
-
8,585
-
13,692
-
520,303
533,995

511,719
520,303

CRAGHEAD COMMUNITY ASSOCIATION

BALANCE SHEET AS AT 31 DECEMBER 2023

YEAR ENDED 31 DECEMBER 2023
Note
Fixed assets
Tangible fixed assets
8
Current assets
Debtors and prepayments
9
Stocks
Cash at bank and in hand
Creditors
Amounts falling due within one year
10
Net current assets
Funds
Unrestriced funds
11
Restricted funds
11
Total funds
11		 £
£
476,870
4,554
-
40,251
44,805
9,956
34,849
511,719
19,679
-
531,397
511,719
2023		 £
£
476,870
4,554
-
40,251
44,805
9,956
34,849
511,719
19,679
-
531,397
511,719
2023		 £
£
489,291
-

-
41,677
41,677
10,665
31,012
520,303
16,788
-
537,091
520,303
2022		 £
£
489,291
-

-
41,677
41,677
10,665
31,012
520,303
16,788
-
537,091
520,303
2022
9,956 10,665
19,679
-
531,397
511,719		 16,788
-
537,091
520,303

These financial statements were approved and signed by the trustees and authorised for issue on

Signed: Date:

CRAGHEAD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

3. Income resources from charitable activities

Unrestricted Restricted 2023 2022
£ £ £ £
Income from activities
Room hire 24,410 - 24,410 16,659
Community activities 9,042 - 9,042 2,656
33,452 - 33,452 19,315

4. Analysis of total resources expended

Costs directly allocated to activities
Group costs
Resources
Support costs
Utilities
Repairs and maintenance
Wages and volunteer expenses
Legal and professional
Insurance
Licenses
Cleaning of premises
Telephone
Sundry expenses
Donation
Depreciation
5. Governance
Accountancy and professional fees		 Charitable
Voluntary
Governance
2023
2022
activities
income
4,727
2,205
-
-
2,051
1,380
-
-
-

6,778
3,585
24,437
14,707
8,713
11,815
4,251
3,881

4,477
4,048
215
713

38
41
-
-
25
227
-
578

227
267
-
-
-

42,383
36,277
-
-
-
49,161

39,862
2023
2022
840
744
840
744

6. Trustees' remunerations

The trustees neither receive nor waived any emuluments or reimbursement of expenses during the period (2022:£Nil)

CRAGHEAD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

2023 2022
**7. ** Staff costs £ £
Wages and salaries social security costs 4,251 3,881
4,251 3,881

Wages and salary costs represent re-charged costs from Craghead Development Trust for the directly attributable services of their employees.

Cost
At 1 January 2023
At 31 December 2023
Depreciation
At 1 January 2023
At 31 December 2023
Net book value
At 31 December 2023
At 31 December 2022		 Office
Fixtures
Property
Equipment
& Fittings
Total
£
£
£
£
781,791
33,451
9,756
824,998
781,791
33,451
9,756
824,998
294,014
33,451
8,242
335,707

306,208
33,451

8,469
348,128
475,583
-
1,287
476,870
487,777
-

1,514
489,291

The property is held in trust on behalf of Craghead Community Association by John Watson, Janice Docherty and Janine Docherty as custodian trustees.

2023 2022 8. Stocks £ £ Stock - - 9. Debtors Trade Debtors - - Other Debtors - - -

CRAGHEAD COMMUNITY ASSOCIATION

NOTES TO THE FINANCIAL STATEMENTS

YEAR ENDED 31 DECEMBER 2023

10. Credit: amounts falling due within
Accruals and deferred income
11. Statement of funds
Unrestricted funds-general
Total unrestricted funds
Restricted Funds:
Fixed assets resources
Total restricted funds
Total funds		 one year
Balance B/Fwd Incoming
16,788
-
42,107
16,788
-
42,107		 2023
2022
£
£
9,956
10,665
9,956
10,665
Outgoing
Balance C/Fwd
44,997
19,679
-
44,997
19,679
-
537,091
11,504

537,091
11,504		 17,198
531,397
17,198
531,397
520,303
53,611
 62,195
511,719

The fixed asset fund represents the book value of capital items funded with restricted grants.

Funds are represented by: Fixed Assets Current Assets Total £ £ £ Unrestricted funds Restricted funds -

12. Related parties

In the opinion of the trustees there is no ultimate controlling party.

Signed By

Mark Davinson

Date Signed 2024-10-31 15:51:04 Email cragheadvh@hotmail.com Printed Name Mark Davinson IP Address 90.243.105.63 Browser User Agent Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/130.0.0.0 Safari/537.36 Edg/130.0.0.0 Name of signatory Mark Davinson