**Charity Registration Number 506951**
## **CRAGHEAD COMMUNITY ASSOCIATION FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31 DECEMBER 2023**
**Smith & Co Accountants Limited Unit G2 Tanfield Lea Business Park Stanley Co Durham DH9 9DB**
## **CRAGHEAD COMMUNITY ASSOCIATION**
## **FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023**
|**CONTENTS**|PAGE|
|---|---|
|Members of the management committee and|1|
|professional advisers||
||2-5|
|Annual report of the trustees||
||6|
|Independent examiners report||
|Statement of financial activities (incorporating income|7|
|and expenditure account)||
||8|
|Balance sheet||
||9-12|
|Notes to the financial statements||
**CRAGHEAD COMMUNITY ASSOCIATION**
## **MEMBERS OF THE MANAGEMENT COMMITTEE AND PROFESSIONAL ADVISERS**
## **TRUSTEES**
CHAIR PERSON Colin Stewart VICE CHAIR PERSON Gail Robinson TREASURER Mark Davinson Helen Henderson Olive Hillary John Gibson Jayne McKie MAIN OFFICE Craghead Village Hall Craghead Stanley Co Durham DH9 6AN ACCOUNTANTS Smith & Co Accountants Unit G2 Tanfield Lea Business Centre Stanley Co Durham DH9 9DB CHARITY NUMBER 506951
**CRAGHEAD COMMUNITY ASSOCIATION**
## **ANNUAL REPORT OF THE TRUSTEES**
## **YEAR ENDED 31 DECEMBER 2022**
The trustees present their report together with the financial statements of the Charity for the year ended 31 December 2023. Legal and administrative information set out on page one forms part of this report.
## **Constitution and objects**
The charity is constituted as an unincorporated association under an original constitution dated 4th October 1977 and updated on 11th October 2002 and is a registered charity, number 506951.
The objects of the association are to:
Promote the benefits of the inhabitants of Craghead and the neighborhood without distinction of sex, sexual orientation, race or of political, religious or other opinions, by associating together the said inhabitants and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interest of social welfare for recreation and leisure time occupation with the object of improving the conditions of life of the said inhabitants. Establish or secure establishment of a community centre and to maintain and manage the same in furtherance of these objects.
Promote such other charitable purposes as may from time to time be determined.
The association shall be non-party in politics and non-sectarian religion. Membership is open to all individuals aged eighteen years and over who live in the area of benefit (full members) or outside the area of benefit (associate members with the right to vote), individual members under eighteen years’ Junior members), non-profit distributing organizations operating in the area of benefit (one representative appointed with one vote) and statutory authorities in whose administrative area the area of benefit lies (one representative with one vote).
## **Mission**
The aim of the Village Hall is to provide facilities for local residents to hold events and activities, offer room hire for external groups to supplement our programme of activities, organise charity events for residents and sell room hire to organisations for meetings and seminars.
## **Organisation**
The charity is ran by the Management Committee who are elected annually at the Annual General Meeting. The Management Committee may co-opt members onto the committee who will serve until the next A.G.M.
2
**CRAGHEAD COMMUNITY ASSOCIATION**
## **ANNUAL REPORT OF THE TRUSTEES continued**
## **YEAR ENDED 31 DECEMBER 2023**
Members of the general committee may not have any personal interest in any contracts entered into by the Association and may not receive remuneration.
The opportunity for appointment as a trustee is promoted widely and informal meetings for those who are potentially interested in becoming trustees are undertaken, to inform them of the work of the charity and the role and responsibilities of the trustees. Honorary officers are appointed annually by the members at the AGM.
The charity is still operated by a small team of volunteers and more are needed to safeguard the future of the village hall.
## **Financial activities and results**
The village hall continues to progress with the food bank available to residents and the regular activities sustainable. Thanks to our local councillors we received funding to resurface the hall floor, replace the blinds and the carpets. The replacement carpets have been laid, the floor and blinds will be completed in 2024. Our electricity reduction lighting project which started last year was completed in March with brighter, more energy efficient bulbs and lighting strips fitted.
Our Coronation celebration and Christmas Party were well attended and residents enjoyed another banner parade and trip to the Miners Gala in July.
One of our long serving trustees, David Marshall died in the Summer. David was part of Craghead Village Hall for over 20 years and especially played a huge part in working with the insurers and contractors after the village hall was flooded during the Beast From The East storm in 2018.
## **Public Benefits**
The trustees have complied with the duty in the Charities Act 2011 to have due regard to public benefit guidance published by the Charity Commission.
3
**CRAGHEAD COMMUNITY ASSOCIATION**
## **ANNUAL REPORT OF THE TRUSTEES continued**
## **YEAR ENDED 31 DECEMBER 2023**
## **Future Prospects**
Income has increased, expenditure has also increased mainly due to increased maintenance costs, and the centre is still actively looking to develop new solutions for generating income while serving the community with new opportunities.
## **Risk Management**
An ongoing review process is undertaken to identify funding opportunities available to the charity and also any risks to which it is exposed. The management committee reviews financial activities regularly, with remedial action taken to compensate for any projected shortfall or overspend.
Internal risks are minimized by a system of internal control.
## **Risk Statement**
The centre has now increased the breadth of income streams that play a part in its sustainability. The Village Hall has looked at ways of promoting the facility to private and statutory organizations, reducing its dependence on grant funding and allowing a greater focus to be placed on supporting the community groups from within it.
## **Fixed Assets**
There were no additions of equipment during the year. The assets are held for the day to day running of the Charity. The Trustees of the Charity during the year are detailed on page one. All Trustees are voluntary and receive no remuneration for their involvement.
## **Statement of Trustees' Responsibilities**
The charity trustees are responsible for preparing financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of its financial activities for that period. In preparing these financial statements the trustees are required to
- a) Select suitable accounting policies and apply them consistently;
- b) Make judgements and estimates that are reasonable and prudent;
- c) Prepare the Financial Statement on a going concern basis unless it is inappropriate to assume that the charity will continue operating.
4
**CRAGHEAD COMMUNITY ASSOCIATION**
## **ANNUAL REPORT OF THE TRUSTEES continued**
## **YEAR ENDED 31 DECEMBER 2023**
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the Financial Statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. They are also responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the board on
and signed on its behalf
Linda Gosbee Chairman
5
**CRAGHEAD COMMUNITY ASSOCIATION**
## **Independent examiner's report to the trustees of Craghead Community Association Year ended 31st December 2023**
I report on the accounts of the company for the year ended 31 December 2022, which are set out on pages 7-12.
## **Respective responsibilities of trustees and examiner**
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011Act) and that an independent examination is needed. It is my responsibility to:
- Examine the accounts under section 145 of the 2011 Act
- To follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act; and
- To state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met.
- 2. to which, in my opinion, attention should be drawn inorder to enable understanding of the accounts to be reached.
Smith & Co Accountants Unit G2 Tanfield Lea Business Centre Stanley Co Durham DH9 9DB
Dated:
6
**CRAGHEAD COMMUNITY ASSOCIATION**
## **STATEMENT OF FINANCIAL ACTIVITIES (incorporating Income and Expenditure Account)**
## **YEAR ENDED 31 DECEMBER 2023**
|**Note**
**Incoming Resources**
Income resources friom generated funds:
Volutary income;
Grants and donations
2
Activities for generating funds;
Investment income
Income resources for charitable activities;
Income from activities
3
Total incoming resources
**Resources expended**
Cost of generating funds
Charitable activities
Governance costs
**Total resources expended**
4
**Net resources before transfers**
**Transfer between funds**
11
**Net income resources/ resources expended**
**Fund balances brought forward at 1st**
**January 2023**
11
**Fund balance carried forward at**
**31st December 2023**
11|**Unrestricted**
**Restricted**
**2023**
**2022**
**£**
**£**
**£**
**£**
8,576
11,504
20,080
15,801
79
-
79
68
33,452
-
33,452
23,552|
|---|---|
||**42,107**
**11,504**
**53,611**
**39,421**|
||44,997
16,358
61,355
52,369
840
840
744
|
||**44,997**
**17,198**
**62,195**
**53,113**|
||2,891
-
5,694
-
8,585
-
13,692
-|
||2,891
-
5,694
-
8,585
-
13,692
-|
||520,303
533,995
511,719
520,303
|
**CRAGHEAD COMMUNITY ASSOCIATION**
## **BALANCE SHEET AS AT 31 DECEMBER 2023**
|**YEAR ENDED 31 DECEMBER 2023**
**Note**
**Fixed assets**
Tangible fixed assets
8
**Current assets**
Debtors and prepayments
9
Stocks
Cash at bank and in hand
**Creditors**
Amounts falling due within one year
10
Net current assets
**Funds**
Unrestriced funds
11
Restricted funds
11
Total funds
11|**£**
**£**
476,870
4,554
-
40,251
**44,805**
9,956
34,849
**511,719**
19,679
-
531,397
**511,719**
**2023**|**£**
**£**
476,870
4,554
-
40,251
**44,805**
9,956
34,849
**511,719**
19,679
-
531,397
**511,719**
**2023**|**£**
**£**
489,291
-
-
41,677
**41,677**
10,665
31,012
**520,303**
16,788
-
537,091
**520,303**
**2022**|**£**
**£**
489,291
-
-
41,677
**41,677**
10,665
31,012
**520,303**
16,788
-
537,091
**520,303**
**2022**|
|---|---|---|---|---|
||9,956||10,665||
|||19,679
-
531,397
**511,719**||16,788
-
537,091
**520,303**|
These financial statements were approved and signed by the trustees and authorised for issue on
Signed: Date:
**CRAGHEAD COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 DECEMBER 2023**
## **3. Income resources from charitable activities**
||**Unrestricted**|**Restricted**||**2023**|**2022**|
|---|---|---|---|---|---|
||**£**|**£**||**£**|**£**|
|**Income from activities**||||||
|Room hire|24,410||-|24,410|16,659|
|Community activities|9,042||-|9,042|2,656|
||33,452||-|33,452|19,315|
## **4. Analysis of total resources expended**
|Costs directly allocated to activities
Group costs
Resources
**Support costs**
Utilities
Repairs and maintenance
Wages and volunteer expenses
Legal and professional
Insurance
Licenses
Cleaning of premises
Telephone
Sundry expenses
Donation
Depreciation
**5. Governance**
Accountancy and professional fees|**Charitable**
**Voluntary**
**Governance**
**2023**
**2022**
**activities**
**income**
4,727
2,205
-
-
2,051
1,380|
|---|---|
||**-**
**-**
**-**
**6,778**
**3,585**
24,437
14,707
8,713
11,815
4,251
3,881
4,477
4,048
215
713
38
41
-
-
25
227
-
578
227
267|
||-
-
-
42,383
36,277|
||-
-
-
49,161
39,862|
||**2023**
**2022**
840
744
**840**
**744**|
## **6. Trustees' remunerations**
The trustees neither receive nor waived any emuluments or reimbursement of expenses during the period (2022:£Nil)
## **CRAGHEAD COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 DECEMBER 2023**
|||**2023**|**2022**|
|---|---|---|---|
|**7. **|**Staff costs**|**£**|**£**|
||Wages and salaries social security costs|4,251|3,881|
|||**4,251**|**3,881**|
Wages and salary costs represent re-charged costs from Craghead Development Trust for the directly attributable services of their employees.
|**Cost**
At 1 January 2023
At 31 December 2023
**Depreciation**
At 1 January 2023
At 31 December 2023
**Net book value**
At 31 December 2023
At 31 December 2022|**Office**
**Fixtures**
**Property**
**Equipment**
**& Fittings**
**Total**
**£**
**£**
**£**
**£**
781,791
33,451
9,756
824,998
**781,791**
**33,451**
**9,756**
**824,998**
|
|---|---|
||294,014
33,451
8,242
335,707
**306,208**
**33,451**
**8,469**
348,128
|
||**475,583**
**-**
**1,287**
**476,870**
|
||**487,777**
**-**
**1,514**
**489,291**|
The property is held in trust on behalf of Craghead Community Association by John Watson, Janice Docherty and Janine Docherty as custodian trustees.
**2023 2022 8. Stocks £ £** Stock - - **9. Debtors** Trade Debtors - - Other Debtors - - **-**
**CRAGHEAD COMMUNITY ASSOCIATION**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **YEAR ENDED 31 DECEMBER 2023**
|**10. Credit: amounts falling due within**
Accruals and deferred income
**11. Statement of funds**
Unrestricted funds-general
**Total unrestricted funds**
**Restricted Funds:**
Fixed assets resources
Total restricted funds
Total funds|**one year**
**Balance B/Fwd Incoming**
16,788
-
42,107
**16,788**
**-**
**42,107**|**2023**
**2022**
**£**
**£**
9,956
10,665
**9,956**
**10,665**|
|---|---|---|
|||**Outgoing**
**Balance C/Fwd**
44,997
19,679
-
**44,997**
**19,679**
**-**|
||537,091
11,504
**537,091**
**11,504**|17,198
531,397
**17,198**
**531,397**
|
||**520,303**
**53,611**
|**62,195**
**511,719**|
The fixed asset fund represents the book value of capital items funded with restricted grants.
Funds are represented by: **Fixed Assets Current Assets Total** £ £ £ Unrestricted funds Restricted funds **-**
## **12. Related parties**
In the opinion of the trustees there is no ultimate controlling party.
Signed By
## Mark Davinson
Date Signed 2024-10-31 15:51:04 Email cragheadvh@hotmail.com Printed Name Mark Davinson IP Address 90.243.105.63 Browser User Agent Mozilla/5.0 (Windows NT 10.0; Win64; x64) AppleWebKit/537.36 (KHTML, like Gecko) Chrome/130.0.0.0 Safari/537.36 Edg/130.0.0.0 Name of signatory Mark Davinson