Trustees' Annual Report for the period Period start date Period end date 6th April 2021 5th April 2022
From
To
Section A Reference and administration details
Charity name
SPONDON COMMUNITY ASSOCIATION
Other names charity is known by
Registered charity number (if any) 506901
| red charity number (if any) | 506901 | 506901 |
|---|---|---|
| Charity's principal address | Village Hall | |
| Sitwell Street | ||
| Spondon, Derby | ||
| Postcode | DE21 7FG |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Reginald Pugh | Chair, Executive Committee |
|||
| David Hayes | ||||
| Evonne Williams | ||||
| David Winslow | ||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
March 2012
TAR
1
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document
Constitution
- (eg. trust deed, constitution)
How the charity is constituted
Association
- (eg. trust, association, company)
Elected by Council Trustee selection methods
- (eg. appointed by, elected by)
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
-
policies and procedures adopted for the induction and training of trustees;
-
the charity’s organisational structure and any wider network with which the charity works;
The charity is overseen by the trustees, and by the SCA Council. Day to day issues are managed by the Executive Committee, appointed from Council members.
The charity has a set of management procedures which govern the day to day running of the Association.
There is one separate sub-committee, the Village Improvement Committee, which has its own treasurer and bank account, but reports to the Executive and Council as appropriate.
The SCA also runs a joint venture with the Spondon Historical Society, called Spondon Archives, publishing books about the history of Spondon. This is managed through the Village Improvement Committee.
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To promote the benefit of the inhabitants of Spondon and the neighbourhood (hereinafter called ‘the area of benefit’) without distinction of sex, or of political, religious or other opinions by associating with the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
March 2012
TAR
2
To establish or to secure the establishment of a Community Centre (hereinafter called ‘the Centre’) and to maintain and manage, or to cooperate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects.
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
March 2012
TAR
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
The SCA continues to successfully manage the operation and maintenance of the village hall in conjunction with Derby City Council who hold responsibility for the building structure and heating and lighting. The Village improvement Committee continued to carry out both summer and winter planting around the village, with associated maintenance, and also maintained the planting in the Sensory garden in Chapel Street.. The Executive Committee reviewed policies and procedures as required and updated and checked them before reissuing them. Following COVID most regular users have returned and one-off bookings remain sound.
During the year we worked with Derby City Council in developing a new lease for the hall and adjacent buildings, this was completed in July 2022, together with an updated management agreement. Under the terms of the lease we are taking over the former toilet block adjacent to the hall and carrying out minor refurbishment works so that the building can be reused for storage initially.
March 2012
TAR
4
Section E Financial review
Brief statement of the
It is the policy to always have one years running costs in reserve and this has been maintained.
charity’s policy on reserves
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
R Pugh
Full name(s) Reginald Pugh Position (eg Secretary, Chair, Chair etc)
Date 7th November 2022
March 2012
TAR
5
SPONDON COMMUNITY ASSOCIATION 506901 Receipts and payments accounts For the period Period start date Period end date To from 6th April 2021 5th April 2022
CC16a
Section A Receipts and payments
| A1 Receipts | Unrestricted funds to the nearest £ 2,123 10,292 4,917 29,451 2,863 1,580 1,500 281 53,007 - - - 53,007 1,591 375 20 1,447 22,037 4,668 1,280 583 4,054 36,055 - 4,146 4,146 40,201 12,806 - 59,249 72,055 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 2,123 10,292 4,917 29,451 2,863 1,580 1,500 281 53,007 - - - 53,007 1,591 375 20 1,447 22,037 4,668 1,280 583 4,054 36,055 - 4,146 4,146 40,201 12,806 |
Total funds to the nearest £ 2,123 10,292 4,917 29,451 2,863 1,580 1,500 281 53,007 - - - 53,007 1,591 375 20 1,447 22,037 4,668 1,280 583 4,054 36,055 - 4,146 4,146 40,201 12,806 |
Last year to the nearest £ |
|---|---|---|---|---|---|---|
| Donations and Subscriptions | 2,123 | 1,140 | ||||
| Insurance claim re loss ofprofits | 10,292 | - | ||||
| Grants | 4,917 | 24,003 | ||||
| Lettings | 29,451 | 3,617 | ||||
| Sales and events | 2,863 | 376 | ||||
| Job Retention Scheme | 1,580 | 8,198 | ||||
| Bank switchng payment | 1,500 | - | ||||
| Interest received | 281 | 252 | ||||
| Sub total(Gross income for AR) |
53,007 | 37,586 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 37,586 | ||||||
| Purchases | 1,591 | 1,930 | ||||
| Fund raisingevents | 375 | - | ||||
| Grants and donations | 20 | 225 | ||||
| Costs of charitable activities | 1,447 | 182 | ||||
| Wages | 22,037 | 20,348 | ||||
| Occupancyand insurance | 4,668 | 2,677 | ||||
| Maintenance | 1,280 | 4,373 | ||||
| Office overheads | 583 | 413 | ||||
| Cleaningand sundryexpenses | 4,054 | 2,402 | ||||
| **Sub total ** | 36,055 | 32,550 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| - | ||||||
| Fixed assets | 4,146 | 19,031 | ||||
| **Sub total ** | 4,146 | 19,031 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 51,581 | ||||||
| 12,806 | - | - | 12,806 | - 13,995 | ||
| - | - | - | - | - | ||
| 59,249 | - | - | 59,249 | 73,244 | ||
| 72,055 | - | - | 72,055 | 59,249 |
CCXX R1 accounts (SS)
03/11/2022
1
| Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds to nearest £ to nearest £ 35,032 - 36,600 - 423 - 72,055 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) Uinrestricted 348 - - - - Signed by one or two trustees on behalf of all the trustees Print Name Signature Creditors Details Details Debtors Bank current accountsz Bank deposit accounts Cash in hand B1 Cash funds Details B2 Other monetary assets Details Total cash funds (agree balances with receipts and payments account(s)) B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets Details |
Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds to nearest £ to nearest £ 35,032 - 36,600 - 423 - 72,055 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) Uinrestricted 348 - - - - Signed by one or two trustees on behalf of all the trustees Print Name Signature Creditors Details Details Debtors Bank current accountsz Bank deposit accounts Cash in hand B1 Cash funds Details B2 Other monetary assets Details Total cash funds (agree balances with receipts and payments account(s)) B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets Details |
Section B Statement of assets and liabilities at the end of the period Categories Unrestricted funds Restricted funds to nearest £ to nearest £ 35,032 - 36,600 - 423 - 72,055 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) Uinrestricted 348 - - - - Signed by one or two trustees on behalf of all the trustees Print Name Signature Creditors Details Details Debtors Bank current accountsz Bank deposit accounts Cash in hand B1 Cash funds Details B2 Other monetary assets Details Total cash funds (agree balances with receipts and payments account(s)) B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets Details |
|
|---|---|---|---|
| Signature Creditors Details Details Debtors Bank current accountsz Bank deposit accounts Cash in hand Details Details Total cash funds (agree balances with receipts and payments account(s)) Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 35,032 - 36,600 - 423 - 72,055 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted - - - - - - - - - Fund to which liability relates Amount due (optional) Uinrestricted 348 - - - - Print Name |
Endowment funds to nearest £ |
|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| 2,517 | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
CCXX R2 accounts (SS)
03/11/2022
2