**Trustees' Annual Report for the period** Period start date Period end date 6th April 2021 5th April 2022 **From** **To** ## Section A Reference and administration details **Charity name** SPONDON COMMUNITY ASSOCIATION **Other names charity is known by** **Registered charity number (if any)** 506901 |**red charity number (if any)**|506901|506901| |---|---|---| |**Charity's principal address**|Village Hall|| ||Sitwell Street|| ||Spondon, Derby|| ||**Postcode**|**DE21 7FG**| ## **Names of the charity trustees who manage the charity** |1
2
3
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5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Reginald Pugh|Chair, Executive
Committee||| ||David Hayes|||| ||Evonne Williams|||| ||David Winslow|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** March **2012** **TAR** 1 **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution - (eg. trust deed, constitution) How the charity is constituted Association - (eg. trust, association, company) Elected by Council Trustee selection methods - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; The charity is overseen by the trustees, and by the SCA Council. Day to day issues are managed by the Executive Committee, appointed from Council members. The charity has a set of management procedures which govern the day to day running of the Association. There is one separate sub-committee, the Village Improvement Committee, which has its own treasurer and bank account, but reports to the Executive and Council as appropriate. The SCA also runs a joint venture with the Spondon Historical Society, called Spondon Archives, publishing books about the history of Spondon. This is managed through the Village Improvement Committee. - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To promote the benefit of the inhabitants of Spondon and the neighbourhood (hereinafter called ‘the area of benefit’) without distinction of sex, or of political, religious or other opinions by associating with the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. March **2012** **TAR** 2 To establish or to secure the establishment of a Community Centre (hereinafter called ‘the Centre’) and to maintain and manage, or to cooperate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objects. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** The SCA continues to successfully manage the operation and maintenance of the village hall in conjunction with Derby City Council who hold responsibility for the building structure and heating and lighting. The Village improvement Committee continued to carry out both summer and winter planting around the village, with associated maintenance, and also maintained the planting in the Sensory garden in Chapel Street.. The Executive Committee reviewed policies and procedures as required and updated and checked them before reissuing them. Following COVID most regular users have returned and one-off bookings remain sound. During the year we worked with Derby City Council in developing a new lease for the hall and adjacent buildings, this was completed in July 2022, together with an updated management agreement. Under the terms of the lease we are taking over the former toilet block adjacent to the hall and carrying out minor refurbishment works so that the building can be reused for storage initially. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the** It is the policy to always have one years running costs in reserve and this has been maintained. **charity’s policy on reserves** **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _R Pugh_ **Full name(s)** Reginald Pugh **Position (eg Secretary, Chair,** Chair **etc)** **Date** 7th November 2022 March **2012** **TAR** 5 **SPONDON COMMUNITY ASSOCIATION 506901 Receipts and payments accounts For the period** Period start date Period end date **To from** 6th April 2021 5th April 2022 **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**2,123**
**10,292**
**4,917**
**29,451**
**2,863**
**1,580**
**1,500**
**281**
**53,007**
**-**
**-**
**-**
**53,007**
**1,591**
**375**
**20**
**1,447**
**22,037**
**4,668**
**1,280**
**583**
**4,054**
**36,055**
**-**
**4,146**
**4,146**
**40,201**
**12,806**
**-**
**59,249**
**72,055**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**2,123**
**10,292**
**4,917**
**29,451**
**2,863**
**1,580**
**1,500**
**281**
**53,007**
**-**
**-**
**-**
**53,007**
**1,591**
**375**
**20**
**1,447**
**22,037**
**4,668**
**1,280**
**583**
**4,054**
**36,055**
**-**
**4,146**
**4,146**
**40,201**
**12,806**|**Total funds**
**to the nearest £**
**2,123**
**10,292**
**4,917**
**29,451**
**2,863**
**1,580**
**1,500**
**281**
**53,007**
**-**
**-**
**-**
**53,007**
**1,591**
**375**
**20**
**1,447**
**22,037**
**4,668**
**1,280**
**583**
**4,054**
**36,055**
**-**
**4,146**
**4,146**
**40,201**
**12,806**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Donations and Subscriptions|**2,123**|||||**1,140**| |Insurance claim re loss ofprofits|**10,292**|||||**-**| |Grants|**4,917**|||||**24,003**| |Lettings|**29,451**|||||**3,617**| |Sales and events|**2,863**|||||**376**| |Job Retention Scheme|**1,580**|||||**8,198**| |Bank switchng payment|**1,500**|||||**-**| |Interest received|**281**|||||**252**| |**_Sub total_**_(Gross income for_
_AR)_|**53,007**|||||**37,586**| |||||||| |**A2 Asset and investment sales,**
**(see table).**||||||| ||**-**|||||| ||**-**|||||**-**| |**_Sub total_**|**-**|||||**-**| |**_Total receipts_ **
**A3 Payments**||||||| |||||||**37,586**| |||||||| |Purchases|**1,591**|||||**1,930**| |Fund raisingevents|**375**|||||**-**| |Grants and donations|**20**|||||**225**| |Costs of charitable activities|**1,447**|||||**182**| |Wages|**22,037**|||||**20,348**| |Occupancyand insurance|**4,668**|||||**2,677**| |Maintenance|**1,280**|||||**4,373**| |Office overheads|**583**|||||**413**| |Cleaningand sundryexpenses|**4,054**|||||**2,402**| |**_Sub total_ **|**36,055**|||||**32,550**| |||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||| ||**-**|||||| |Fixed assets|**4,146**|||||**19,031**| |**_Sub total_ **|**4,146**|||||**19,031**| |**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**51,581**| |||||||| ||**12,806**|**-**|**-**|**12,806**||**- 13,995**| ||**-**|**-**|**-**|**-**||**-**| ||**59,249**|**-**|**-**|**59,249**||**73,244**| ||**72,055**|**-**|**-**|**72,055**||**59,249**| CCXX R1 accounts (SS) 03/11/2022 1 |**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**35,032**
**-**
**36,600**
**-**
**423**
**-**
**72,055**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Uinrestricted
**348**
**-**
**-**
**-**
**-**
Signed by one or two trustees on
behalf of all the trustees
Print Name
Signature
Creditors
**Details**
**Details**
Debtors
Bank current accountsz
Bank deposit accounts
Cash in hand
**B1 Cash funds**
**Details**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
**Details**|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**35,032**
**-**
**36,600**
**-**
**423**
**-**
**72,055**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Uinrestricted
**348**
**-**
**-**
**-**
**-**
Signed by one or two trustees on
behalf of all the trustees
Print Name
Signature
Creditors
**Details**
**Details**
Debtors
Bank current accountsz
Bank deposit accounts
Cash in hand
**B1 Cash funds**
**Details**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
**Details**|**Section B Statement of assets and liabilities at the end of the period**
**Categories**
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**35,032**
**-**
**36,600**
**-**
**423**
**-**
**72,055**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Uinrestricted
**348**
**-**
**-**
**-**
**-**
Signed by one or two trustees on
behalf of all the trustees
Print Name
Signature
Creditors
**Details**
**Details**
Debtors
Bank current accountsz
Bank deposit accounts
Cash in hand
**B1 Cash funds**
**Details**
**B2 Other monetary assets**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**
**Details**|| |---|---|---|---| ||||| ||Signature
Creditors
**Details**
**Details**
Debtors
Bank current accountsz
Bank deposit accounts
Cash in hand
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**35,032**
**-**
**36,600**
**-**
**423**
**-**
**72,055**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Uinrestricted
**348**
**-**
**-**
**-**
**-**
Print Name|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**2,517**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| CCXX R2 accounts (SS) 03/11/2022 2