Trustees’ Annual Report for the period
From 01.04.23 Period start date To 31.3.24 Period end date
Charity name: Newport Pantomime and Musical Society
Charity registration number: 506785
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The object of the society shall be to educate the public in the arts and sciences and in particular, the art and science of music and drama, especially amongst the youth of Newport for the encouragement of public appreciation of the said arts by the presentation of concerts etc and the raising of funds for the charity’s purposes. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Rehearsal and production of 1 adult pantomime and 2 youth musical shows. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The three trustees were actively involved in the day to day running of the society including education in all aspects of drama and music used to put on the productions. This develops confidence, social skills, friendships and communication within the adult and youth groups. Some of our youth group have shown interest in and are learning the skills involved in the production side of shows including producing, directing choreography, lighting and sound etc. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | |
|---|---|
| Para 1.38 | |
| Policy on grant making | |
| Para 1.38 | |
| Policy on social investment |
| including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | We are all volunteers throughout the society. No one is paid. All volunteers have contributed through the year. |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The society own and maintains it’s own hall which has been available for the benefit of the local community in various ways including hosting the local brownie pack on a weekly basis. A dance school, local school shows and activities, in addition to our own activities producing two youth shows at the hall and an adult show in the local theatre. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 | See enclosed accounts. |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Reserves are held for the maintenance repair, any necessary renovations and day to day running costs of our building and grounds. |
| Amount of reserves held | Para 1.22 | See enclosed accounts |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
|
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | The societies membership rules and constitution book. |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | We are an unincorporated association. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | The committee shall have the power to nominate trustees for the society up to 4 in number, and such persons nominated be confirmed at the annual general meeting by a majority vote. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Newport Pantomime & Musical Society |
|---|---|
| Other name the charity uses | None |
| Registered charity number | 506785 |
| Charity’s principal address | 1 Queens Hill Crescent, Newport, Gwent NP20 5HH |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Gareth Rawle- Jones |
Committee | The committee | ||
| Suzanne Griffiths | Chairperson | The committee | ||
| RosemaryChilcott | Committee | The committee | ||
– Corporate trustees names of the directors at the date the report was approved Director name None
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| Gareth Rawle-Jones | ||
| Suzanne Griffiths | ||
| Rosemary Chilcott | ||
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other opti onal information
Declarations
The trustees declare that they have approved the trustees’ report above.
----- Start of picture text -----
Signed on behalf of the charity’s trustees
Signature(s)
1 Oe) |
Angela Walsh
Full name(s) Gerald Needs
ee
Position (eg Secretary, Treasurer General Secretary
Chair, etc)
Date es 29th January 2025
----- End of picture text -----
Newport Pantomime and Musical Society 60 St Davids Cresent
Newport Gwent NP20 3AX
08 October 2024
Our ref: N0031L/HMG/AE
Dear Committee,
FINAL ACCOUNTS
I have pleasure in enclosing final accounts for the year ended 31 March 2024 which have been prepared from the records provided.
I also include our Independent Examination report for the year ended 31 March 2024.
The accounts show a profit for the year of £2,275 compared with £1,176 in the previous year.
The figures have been prepared based on the inflows and outflows from your bank account per the cashbook and do not reflect items falling after the accounting year end as discussed with Gerald. We therefore recommend that best practice would be to ensure all items are banked or paid before the financial year end if possible.
From time to time, HM Revenue and Customs can request the submission of a tax return for a charity. We do not hold your tax reference on file and are not registered as your agents with HM Revenue and Customs. This is not an issue so long as no tax return is required, however, we would be reliant on you to inform us should you receive a notice to file at any point in future.
FEE
I enclose a note of our charges for your kind attention.
Our time costs incurred carrying out the examinations for both years and collating the accounts for this year were in excess of £1,200.
As you are a registered charity, we have not billed for all of this time as a gesture of goodwill and our fees are as originally quoted.
We will review this in future should circumstances change.
FEEDBACK
We will be sending you an email with a link to a short questionnaire and would be very grateful for your feedback.
Every month these are entered into a prize draw. You can either win a £50.00 tax-free gift voucher or we will donate £100 to The Alzheimer’s Society which is our nominated Charity for 2024.
Yours sincerely
Hugh Green
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2024
FOR
NEWPORT PANTOMIME AND MUSICAL SOCIETY
Green & Co Chartered Certified Accountants Pembroke House Llantarnam Park Way Cwmbran Torfaen NP44 3AU
NEWPORT PANTOMIME AND MUSICAL SOCIETY
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
| Page | |
|---|---|
| Trading and Profit and Loss Account | 1 |
| Balance Sheet | 2 |
| Notes to the Financial Statements | 3 |
NEWPORT PANTOMIME AND MUSICAL SOCIETY
TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024
| Income Tickets - Main show Tickets - Youth shows Membership Raffles and other fundraising Hall hire Shop and coffee shop sales Donations & patrons Sale of scripts Programmes - sales Cost of sales Purchases for resale Closing stock GROSS PROFIT Other income Deposit account interest Expenditure Rates Pantomime expenses Water Insurance Light and heat Repairs and renewals Subscriptions Website costs Travelling Accountancy Depreciation Profit/loss on sale of tangible fixed assets NET PROFIT |
2024 £ 15,028 4,266 1,500 173 4,170 74 3,055 490 511 510 (227) - 17,716 227 1,761 1,403 3,342 199 274 40 888 876 - |
£ 29,267 283 28,984 17 29,001 26,726 2,275 |
2023 £ 18,643 1,791 1,220 474 1,907 750 2,290 - 305 489 - 198 18,327 180 1,510 1,787 2,298 215 14 - 480 659 50 |
£ 27,380 489 |
|---|---|---|---|---|
| 26,891 3 |
||||
| 26,894 25,718 |
||||
| 1,176 |
Page 1
NEWPORT PANTOMIME AND MUSICAL SOCIETY
BALANCE SHEET 31ST MARCH 2024
| Notes FIXED ASSETS Tangible assets 1 CURRENT ASSETS Stocks Bank deposit account Bank current account CURRENT LIABILITIES Trade creditors NET ASSETS FINANCED BY CAPITAL ACCOUNT 2 |
2024 £ 227 1,429 32,994 34,650 864 |
£ 59,963 33,786 93,749 93,749 |
2023 £ - 1,412 31,809 33,221 480 |
£ 58,733 32,741 |
|---|---|---|---|---|
| 91,474 | ||||
| 91,474 |
Page 2
NEWPORT PANTOMIME AND MUSICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
1. TANGIBLE FIXED ASSETS
| Freehold property £ COST At 1st April 2023 55,841 Additions - At 31st March 2024 55,841 DEPRECIATION At 1st April 2023 840 Charge for year - At 31st March 2024 840 NET BOOK VALUE At 31st March 2024 55,001 At 31st March 2023 55,001 2. CAPITAL ACCOUNT 2024 £ Brought forward 91,474 Add Net profit 2,275 |
Fixtures and fittings Equipment £ £ 1,215 12,504 433 1,673 1,648 14,177 676 9,311 81 795 757 10,106 891 4,071 539 3,193 2023 £ £ 90,298 1,176 93,749 93,749 |
Totals £ 69,560 2,106 |
|---|---|---|
| 71,666 | ||
| 10,827 876 |
||
| 11,703 | ||
| 59,963 | ||
| 58,733 | ||
| £ 91,474 |
||
| 91,474 |
Page 3
Newport Pantomime and Musical Society
Independent Examiner’s Report to the Trustees of Newport Pantomime and Musical Society
I report on the examination of the accounts for Newport Pantomime and Musical Society for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of the examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out the examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Green and Co Chartered Certified Accountants and Registered Auditors Pembroke House Llantarnam Park Way Cwmbran NP44 3AU 08/10/2024
Newport Pantomime and Musical Society 60 St Davids Cresent
Newport Gwent NP20 3AX
08 October 2024
Our ref: N0031L/HMG/AE
Dear Committee,
FINAL ACCOUNTS
I have pleasure in enclosing final accounts for the year ended 31 March 2024 which have been prepared from the records provided.
I also include our Independent Examination report for the year ended 31 March 2024.
The accounts show a profit for the year of £2,275 compared with £1,176 in the previous year.
The figures have been prepared based on the inflows and outflows from your bank account per the cashbook and do not reflect items falling after the accounting year end as discussed with Gerald. We therefore recommend that best practice would be to ensure all items are banked or paid before the financial year end if possible.
From time to time, HM Revenue and Customs can request the submission of a tax return for a charity. We do not hold your tax reference on file and are not registered as your agents with HM Revenue and Customs. This is not an issue so long as no tax return is required, however, we would be reliant on you to inform us should you receive a notice to file at any point in future.
FEE
I enclose a note of our charges for your kind attention.
Our time costs incurred carrying out the examinations for both years and collating the accounts for this year were in excess of £1,200.
As you are a registered charity, we have not billed for all of this time as a gesture of goodwill and our fees are as originally quoted.
We will review this in future should circumstances change.
FEEDBACK
We will be sending you an email with a link to a short questionnaire and would be very grateful for your feedback.
Every month these are entered into a prize draw. You can either win a £50.00 tax-free gift voucher or we will donate £100 to The Alzheimer’s Society which is our nominated Charity for 2024.
Yours sincerely
Hugh Green
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2024
FOR
NEWPORT PANTOMIME AND MUSICAL SOCIETY
Green & Co Chartered Certified Accountants Pembroke House Llantarnam Park Way Cwmbran Torfaen NP44 3AU
NEWPORT PANTOMIME AND MUSICAL SOCIETY
CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
| Page | |
|---|---|
| Trading and Profit and Loss Account | 1 |
| Balance Sheet | 2 |
| Notes to the Financial Statements | 3 |
NEWPORT PANTOMIME AND MUSICAL SOCIETY
TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024
| Income Tickets - Main show Tickets - Youth shows Membership Raffles and other fundraising Hall hire Shop and coffee shop sales Donations & patrons Sale of scripts Programmes - sales Cost of sales Purchases for resale Closing stock GROSS PROFIT Other income Deposit account interest Expenditure Rates Pantomime expenses Water Insurance Light and heat Repairs and renewals Subscriptions Website costs Travelling Accountancy Depreciation Profit/loss on sale of tangible fixed assets NET PROFIT |
2024 £ 15,028 4,266 1,500 173 4,170 74 3,055 490 511 510 (227) - 17,716 227 1,761 1,403 3,342 199 274 40 888 876 - |
£ 29,267 283 28,984 17 29,001 26,726 2,275 |
2023 £ 18,643 1,791 1,220 474 1,907 750 2,290 - 305 489 - 198 18,327 180 1,510 1,787 2,298 215 14 - 480 659 50 |
£ 27,380 489 |
|---|---|---|---|---|
| 26,891 3 |
||||
| 26,894 25,718 |
||||
| 1,176 |
Page 1
NEWPORT PANTOMIME AND MUSICAL SOCIETY
BALANCE SHEET 31ST MARCH 2024
| Notes FIXED ASSETS Tangible assets 1 CURRENT ASSETS Stocks Bank deposit account Bank current account CURRENT LIABILITIES Trade creditors NET ASSETS FINANCED BY CAPITAL ACCOUNT 2 |
2024 £ 227 1,429 32,994 34,650 864 |
£ 59,963 33,786 93,749 93,749 |
2023 £ - 1,412 31,809 33,221 480 |
£ 58,733 32,741 |
|---|---|---|---|---|
| 91,474 | ||||
| 91,474 |
Page 2
NEWPORT PANTOMIME AND MUSICAL SOCIETY
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024
1. TANGIBLE FIXED ASSETS
| Freehold property £ COST At 1st April 2023 55,841 Additions - At 31st March 2024 55,841 DEPRECIATION At 1st April 2023 840 Charge for year - At 31st March 2024 840 NET BOOK VALUE At 31st March 2024 55,001 At 31st March 2023 55,001 2. CAPITAL ACCOUNT 2024 £ Brought forward 91,474 Add Net profit 2,275 |
Fixtures and fittings Equipment £ £ 1,215 12,504 433 1,673 1,648 14,177 676 9,311 81 795 757 10,106 891 4,071 539 3,193 2023 £ £ 90,298 1,176 93,749 93,749 |
Totals £ 69,560 2,106 |
|---|---|---|
| 71,666 | ||
| 10,827 876 |
||
| 11,703 | ||
| 59,963 | ||
| 58,733 | ||
| £ 91,474 |
||
| 91,474 |
Page 3
Newport Pantomime and Musical Society
Independent Examiner’s Report to the Trustees of Newport Pantomime and Musical Society
I report on the examination of the accounts for Newport Pantomime and Musical Society for the year ended 31 March 2024.
Responsibilities and basis of report
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of the examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out the examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent Examiner’s Statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Green and Co Chartered Certified Accountants and Registered Auditors Pembroke House Llantarnam Park Way Cwmbran NP44 3AU 08/10/2024