## **Trustees’ Annual Report for the period**
## **From 01.04.23 Period start date To 31.3.24 Period end date**
## **Charity name: Newport Pantomime and Musical Society**
## **Charity registration number: 506785**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The object of the society shall be to**
**educate the public in the arts and**
**sciences and in particular, the art and**
**science of music and drama, especially**
**amongst the youth of Newport for the**
**encouragement of public appreciation of**
**the said arts by the presentation of**
**concerts etc and the raising of funds for**
**the charity’s purposes.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**Rehearsal and production of 1 adult**
**pantomime and 2 youth musical shows.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The three trustees were actively involved**
**in the day to day running of the society**
**including education in all aspects of**
**drama and music used to put on the**
**productions. This develops confidence,**
**social skills, friendships and**
**communication within the adult and**
**youth groups. Some of our youth group**
**have shown interest in and are learning**
**the skills involved in the production side**
**of shows including producing, directing**
**choreography, lighting and sound etc.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference|
|---|---|
||Para 1.38|
|Policy on grant making||
||Para 1.38|
|Policy on social investment||
|including program related
investment|||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|**We are all volunteers throughout the**
**society. No one is paid. All volunteers**
**have contributed through the year.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The society own and maintains it’s own**
**hall which has been available for the**
**benefit of the local community in various**
**ways including hosting the local brownie**
**pack on a weekly basis. A dance school,**
**local school shows and activities, in**
**addition to our own activities producing**
**two youth shows at the hall and an adult**
**show in the local theatre.**|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
Other
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**See enclosed accounts.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**Reserves are held for the maintenance**
**repair, any necessary renovations and**
**day to day running costs of our building**
**and grounds.**|
|Amount of reserves held|Para 1.22|**See enclosed accounts**|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47||
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**The societies membership rules and**
**constitution book.**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**We are an unincorporated association.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**The committee shall have the power to**
**nominate trustees for the society up to 4**
**in number, and such persons nominated**
**be confirmed at the annual general**
**meeting by a majority vote.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51||
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Newport Pantomime & Musical Society|
|---|---|
|Other name the charity uses|None|
|Registered charity number|506785|
|Charity’s principal address|1 Queens Hill Crescent, Newport, Gwent NP20 5HH|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Gareth Rawle-
Jones|Committee||The committee|
||Suzanne Griffiths|Chairperson||The committee|
||RosemaryChilcott|Committee||The committee|
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name None**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**Gareth Rawle-Jones**|||
|**Suzanne Griffiths**|||
|**Rosemary Chilcott**|||
||||
||||
||||
## Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
## Additional information (optional)
**Names and addresses of advisers (Optional information) Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**Other opti** onal information
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**----- Start of picture text -----**
Signed on behalf of the charity’s trustees
Signature(s)
1 Oe) |
Angela Walsh
Full name(s) Gerald Needs
ee
Position (eg Secretary, Treasurer General Secretary
Chair, etc)
Date es 29th January 2025
**----- End of picture text -----**
Newport Pantomime and Musical Society 60 St Davids Cresent
Newport Gwent NP20 3AX
08 October 2024
Our ref: N0031L/HMG/AE
Dear Committee,
## FINAL ACCOUNTS
I have pleasure in enclosing final accounts for the year ended 31 March 2024 which have been prepared from the records provided.
I also include our Independent Examination report for the year ended 31 March 2024.
The accounts show a profit for the year of £2,275 compared with £1,176 in the previous year.
The figures have been prepared based on the inflows and outflows from your bank account per the cashbook and do not reflect items falling after the accounting year end as discussed with Gerald. We therefore recommend that best practice would be to ensure all items are banked or paid before the financial year end if possible.
From time to time, HM Revenue and Customs can request the submission of a tax return for a charity. We do not hold your tax reference on file and are not registered as your agents with HM Revenue and Customs. This is not an issue so long as no tax return is required, however, we would be reliant on you to inform us should you receive a notice to file at any point in future.
## FEE
I enclose a note of our charges for your kind attention.
Our time costs incurred carrying out the examinations for both years and collating the accounts for this year were in excess of £1,200.
As you are a registered charity, we have not billed for all of this time as a gesture of goodwill and our fees are as originally quoted.
We will review this in future should circumstances change.
## FEEDBACK
We will be sending you an email with a link to a short questionnaire and would be very grateful for your feedback.
Every month these are entered into a prize draw. You can either win a £50.00 tax-free gift voucher or we will donate £100 to The Alzheimer’s Society which is our nominated Charity for 2024.
Yours sincerely
Hugh Green
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST MARCH 2024**
## **FOR**
## **NEWPORT PANTOMIME AND MUSICAL SOCIETY**
Green & Co Chartered Certified Accountants Pembroke House Llantarnam Park Way Cwmbran Torfaen NP44 3AU
**NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024**
||**Page**|
|---|---|
|**Trading and Profit and Loss Account**|1|
|**Balance Sheet**|2|
|**Notes to the Financial Statements**|3|
## **NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024**
|**Income**
Tickets - Main show
Tickets - Youth shows
Membership
Raffles and other fundraising
Hall hire
Shop and coffee shop sales
Donations & patrons
Sale of scripts
Programmes - sales
**Cost of sales**
Purchases for resale
Closing stock
**GROSS PROFIT**
**Other income**
Deposit account interest
**Expenditure**
Rates
Pantomime expenses
Water
Insurance
Light and heat
Repairs and renewals
Subscriptions
Website costs
Travelling
Accountancy
Depreciation
Profit/loss on sale of tangible fixed assets
**NET PROFIT**|2024
£
15,028
4,266
1,500
173
4,170
74
3,055
490
511
510
(227)
-
17,716
227
1,761
1,403
3,342
199
274
40
888
876
-|£
29,267
283
28,984
17
29,001
26,726
2,275|2023
£
18,643
1,791
1,220
474
1,907
750
2,290
-
305
489
-
198
18,327
180
1,510
1,787
2,298
215
14
-
480
659
50|£
27,380
489|
|---|---|---|---|---|
|||||26,891
3|
|||||26,894
25,718|
|||||1,176|
Page 1
**NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **BALANCE SHEET 31ST MARCH 2024**
|Notes
**FIXED ASSETS**
Tangible assets
1
**CURRENT ASSETS**
Stocks
Bank deposit account
Bank current account
**CURRENT LIABILITIES**
Trade creditors
**NET ASSETS**
**FINANCED BY**
**CAPITAL ACCOUNT**
2|2024
£
227
1,429
32,994
34,650
864|£
59,963
33,786
93,749
93,749|2023
£
-
1,412
31,809
33,221
480|£
58,733
32,741|
|---|---|---|---|---|
|||||91,474|
|||||91,474|
Page 2
## **NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024**
## 1. **TANGIBLE FIXED ASSETS**
|Freehold
property
£
**COST**
At 1st April 2023
55,841
Additions
-
At 31st March 2024
55,841
**DEPRECIATION**
At 1st April 2023
840
Charge for year
-
At 31st March 2024
840
**NET BOOK VALUE**
At 31st March 2024
55,001
At 31st March 2023
55,001
2.
**CAPITAL ACCOUNT**
2024
£
Brought forward
91,474
Add
Net profit
2,275|Fixtures
and
fittings
Equipment
£
£
1,215
12,504
433
1,673
1,648
14,177
676
9,311
81
795
757
10,106
891
4,071
539
3,193
2023
£
£
90,298
1,176
93,749
93,749|Totals
£
69,560
2,106|
|---|---|---|
|||71,666|
|||10,827
876|
|||11,703|
|||59,963|
|||58,733|
|||£
91,474|
|||91,474|
Page 3
## **Newport Pantomime and Musical Society**
## **Independent Examiner’s Report to the Trustees of Newport Pantomime and Musical Society**
I report on the examination of the accounts for Newport Pantomime and Musical Society for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of the examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out the examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Green and Co Chartered Certified Accountants and Registered Auditors Pembroke House Llantarnam Park Way Cwmbran NP44 3AU 08/10/2024
Newport Pantomime and Musical Society 60 St Davids Cresent
Newport Gwent NP20 3AX
08 October 2024
Our ref: N0031L/HMG/AE
Dear Committee,
## FINAL ACCOUNTS
I have pleasure in enclosing final accounts for the year ended 31 March 2024 which have been prepared from the records provided.
I also include our Independent Examination report for the year ended 31 March 2024.
The accounts show a profit for the year of £2,275 compared with £1,176 in the previous year.
The figures have been prepared based on the inflows and outflows from your bank account per the cashbook and do not reflect items falling after the accounting year end as discussed with Gerald. We therefore recommend that best practice would be to ensure all items are banked or paid before the financial year end if possible.
From time to time, HM Revenue and Customs can request the submission of a tax return for a charity. We do not hold your tax reference on file and are not registered as your agents with HM Revenue and Customs. This is not an issue so long as no tax return is required, however, we would be reliant on you to inform us should you receive a notice to file at any point in future.
## FEE
I enclose a note of our charges for your kind attention.
Our time costs incurred carrying out the examinations for both years and collating the accounts for this year were in excess of £1,200.
As you are a registered charity, we have not billed for all of this time as a gesture of goodwill and our fees are as originally quoted.
We will review this in future should circumstances change.
## FEEDBACK
We will be sending you an email with a link to a short questionnaire and would be very grateful for your feedback.
Every month these are entered into a prize draw. You can either win a £50.00 tax-free gift voucher or we will donate £100 to The Alzheimer’s Society which is our nominated Charity for 2024.
Yours sincerely
Hugh Green
## **FINANCIAL STATEMENTS**
**FOR THE YEAR ENDED 31ST MARCH 2024**
## **FOR**
## **NEWPORT PANTOMIME AND MUSICAL SOCIETY**
Green & Co Chartered Certified Accountants Pembroke House Llantarnam Park Way Cwmbran Torfaen NP44 3AU
**NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024**
||**Page**|
|---|---|
|**Trading and Profit and Loss Account**|1|
|**Balance Sheet**|2|
|**Notes to the Financial Statements**|3|
## **NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **TRADING AND PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2024**
|**Income**
Tickets - Main show
Tickets - Youth shows
Membership
Raffles and other fundraising
Hall hire
Shop and coffee shop sales
Donations & patrons
Sale of scripts
Programmes - sales
**Cost of sales**
Purchases for resale
Closing stock
**GROSS PROFIT**
**Other income**
Deposit account interest
**Expenditure**
Rates
Pantomime expenses
Water
Insurance
Light and heat
Repairs and renewals
Subscriptions
Website costs
Travelling
Accountancy
Depreciation
Profit/loss on sale of tangible fixed assets
**NET PROFIT**|2024
£
15,028
4,266
1,500
173
4,170
74
3,055
490
511
510
(227)
-
17,716
227
1,761
1,403
3,342
199
274
40
888
876
-|£
29,267
283
28,984
17
29,001
26,726
2,275|2023
£
18,643
1,791
1,220
474
1,907
750
2,290
-
305
489
-
198
18,327
180
1,510
1,787
2,298
215
14
-
480
659
50|£
27,380
489|
|---|---|---|---|---|
|||||26,891
3|
|||||26,894
25,718|
|||||1,176|
Page 1
**NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **BALANCE SHEET 31ST MARCH 2024**
|Notes
**FIXED ASSETS**
Tangible assets
1
**CURRENT ASSETS**
Stocks
Bank deposit account
Bank current account
**CURRENT LIABILITIES**
Trade creditors
**NET ASSETS**
**FINANCED BY**
**CAPITAL ACCOUNT**
2|2024
£
227
1,429
32,994
34,650
864|£
59,963
33,786
93,749
93,749|2023
£
-
1,412
31,809
33,221
480|£
58,733
32,741|
|---|---|---|---|---|
|||||91,474|
|||||91,474|
Page 2
## **NEWPORT PANTOMIME AND MUSICAL SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2024**
## 1. **TANGIBLE FIXED ASSETS**
|Freehold
property
£
**COST**
At 1st April 2023
55,841
Additions
-
At 31st March 2024
55,841
**DEPRECIATION**
At 1st April 2023
840
Charge for year
-
At 31st March 2024
840
**NET BOOK VALUE**
At 31st March 2024
55,001
At 31st March 2023
55,001
2.
**CAPITAL ACCOUNT**
2024
£
Brought forward
91,474
Add
Net profit
2,275|Fixtures
and
fittings
Equipment
£
£
1,215
12,504
433
1,673
1,648
14,177
676
9,311
81
795
757
10,106
891
4,071
539
3,193
2023
£
£
90,298
1,176
93,749
93,749|Totals
£
69,560
2,106|
|---|---|---|
|||71,666|
|||10,827
876|
|||11,703|
|||59,963|
|||58,733|
|||£
91,474|
|||91,474|
Page 3
## **Newport Pantomime and Musical Society**
## **Independent Examiner’s Report to the Trustees of Newport Pantomime and Musical Society**
I report on the examination of the accounts for Newport Pantomime and Musical Society for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011.
I report in respect of the examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out the examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s Statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Green and Co Chartered Certified Accountants and Registered Auditors Pembroke House Llantarnam Park Way Cwmbran NP44 3AU 08/10/2024