Trustees, Annual Report For the period From (statt date) Section A to end date Reference and administration detsils Chaiity name 1st All Saints SheuM in Elmet Scout Grou Othernames the charity is known by Registered charity number (rf any) HQ registrdtion nurrtjer Charitls principal add$S 1 Bond In Sherbum in Elmet Leeds Names of the charity tnjstees who manage the charity (Fhese bTr711 bepublished Ihe report of Ihe chafttyafvdthe Chwity Rw"sterrftpwb"Ng fora Registech9Nty a chaiitywi8ty¢ Posto)de Trustee Name Officè {if any) Dates acted if not for whole year Helen Groot Stsce Clarkson Gareth Goode Rebecca BID den Trace Charfton undford firrKith Rtchardso Rosal n Thacka Danieife Black Chair Treasurer 2110712023 2110712023 2110712023 1910912023 1910912023 2110712023 12 14 NarrEs and addresses of advisers (optDnal infovmation but encouraged as best practio) Mll bewrt4isldin ts 8nnu•l r6P(¥tof I1 chaTrty) e of advisor Name Address 1 LT700001 (3KI Deer 2018)
Section B Structure. governance and management Description of the chariws trusts Type of goveming docunEnt The Group has adopted a Constitution. The Group's goveming docurrEnts are adopted from those of the The Scout Association. They consrst of a Royal Charter. which in tum gives authoiity to the Bye Law5 of the Association and The Policy. organisatn and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is rx>nstituted The Group is a tNst established under its rules which are common to all sUts. {e.g. trust. assocration, conpany) Trustee selection EthOdS {e.g. appointed by. elected by) ConsititutK)n and the Policy. Organisat}n and Rules of The Addiironal govemance issues (optk)nal nf0mtn but encouraged as best practt) You may choose to include additK)nal infomwtion. vthere relevant. about: The Group 15 managed by the Group Trustee Board, the nrrI)erS of vthich are the chanty trustees of the Scout Group whtch is an edui3t#)nal chartty. As charity trustees they are responsib for compIng 1th fegislation applicable to chaiit*s. This indudes the registratton. keeping proper accounts and making retums to the Charity ComMissn as appropiiate. Poli¢ies and procedu5 adopted for. a) tha induction and training of trustees. b) tnjstee, (x>nsideratton of major risks and the systems and procedures to fTr3nage them The Twstee Boanj consists of 3 independent representstives, Chair. Treasurerand Secretary together with the Group Scout Leaders. indivual section leadets (rf opted to take on the responsibility) and parent's representation and meets a nmnimum of 3 tirres a year. MeneTS of the Tstee Board complete 'Essential Inf0mtn for Executwe conVne0. training wthin the first 5 rnthS of pining the board. This Group Tfustee Board exists to support the Group Scout Leader in etIng the responsibilities of the appointnknts and is responsible for. The rna1ntenan of Group propety: The raising of funds and the administration of Group finance: The insurance of peT50ns. property and equipment" Group pubk occasions. Assisting in the Cnjitrnent of leaders and otheradult support: Appointing any sub committees that rnay be qUid. Appointing Group Administralors and AdvisotS Otherthan those vhjo are elecied. Section B 2 LT700001 (3rd Dember 2018) Structure. governance and management (continued)
Risk and Internal Control (Specimen 1) The Gup Trustee Board has identifEd the major risks to which they believe the Group is exposed. these have been reviewed and systems have been established to mttigate against them. The nBin areas of GonrEm that have been identtfied a. Damge to the butkling. property and eqUlpnnt. The Group would quest the use of buildings. pn)perty and equipment from nehboUring organisations such as the church. communty centre and other Scout GUps. Similar reciprocal arrangentS exist with these organisations. The Group has Sufflent buildings and contents insUnce in pla to mitigate against permanent toss. Injury to leadets. helpers. supporters and rrEmbers. The Group through the capitation fees contributes to the Scout AssouatKins national accident insurance policy. Risk AssessrrEnts are undertaken before all activities. Reductd inconE from fund raising. The Group is PrirIlY reliant upon income frDm subscriptions and fundratsing. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Board could raise the value of subscriptDns to increase the income to the group on an ongoing basis, either temporarity or perrronentty. Reduction or k)ss of leade. The group is totally reliant upon volunteers to run and administer the actiVitS of the group. If there vras a reductK)n in the number of loaders to an unacceptsble level in a particutar section orthe group as a whole then there have to be a contraction. consolidatK)n or closure of a seCtn. In the worst case scenarto the cory)lete closure of the Group. Reduction or bss of wErrl)ers. The Group provides actrvities for all young people aged 6 to 18. If there was a reduction in nn)ershIp in a particular section or the group as whole then there woukj have to be a contractb)n. consolbjation or dosure of a section. In the worst case scenatio the conwlete closure of the GUp. Risk and Internal Control (Specimen 2) The gTDUP has in pla systems of intemal controls that are designed to provide reasonable assurdnce agaw)st material nwsmanagement or k)ss. these indude 2 signatories for all payments and a comprehensive insurance poltcies to ensure that insurable tisks are rx)vefed. Section C Objectives and activities The Purpose of Scouting Scouting exists to activety engage and support young people in ther personal development. Summary of the objects of the tharity set out in its goveming document 3 LT100001 (3rd Den&)eT2018)
eThpoTrhEring them to make a positive contributn to soctety. The Values of Sc(xrting As Scouts we are guided by these values: Integrity - We aGt wilh integrity. we are honest. tstyL}rthY and loyal. RespeGt- We have self-respect and respect for others. Care - We support others and take care of the r1d in lch we live. Belief - We expk)re our faiihs. beliefs and attitudes. Co4)peration - We make a positive difference: Coaoperate tyth Othe and make friends. The Scout Method Scouting takes place when young people. in partnership with adUs. Vrk together based on the values of Scouting and: - enjoy vlhat they are doing and have fun - take part in activities indoors and outdoors - leam by doing - share in spiiitual refiection - take responsibilty and make cholS - undertake new and challenging activtties - make and INe by their Promise. Summary of the main aciiviires in relatr)n to these objects The Group provKles a safe and secure venue and facilities activities for young people from age 4-18 following a scouting progran which aims to pvIde 'skills for lrfe,. The Group cnnsists of one Squirre15 drey (44 two Beavercolonies (6- 8)two Cub packs {8-10) tvKJ Scout troops (10-14)- along with a partneip with one Explorer unit (14-18) Additional detaiLs of the objedNes and activitres (optnal information but encouraged as best practi> You may choose to inchjde furthe statements, where leVant. about: . policy on grantmaking", contribution made by volunteers. . policy on investments. Public benefrt statement The GTOUP meets the Chaiity Commission's public benefrt (xiteria under both the adVancent of education and the advancement of citizenship or communty devek)pment headin Section D Achievements and performance Summary of the n1n achievements of the charity during the yea Gn)vrth of the g)Up - now waiting lists for all sectns. Suttesful introductK)n of the new Squirrels drey for 4 year olds. RecrutirTEnt of new leaders to support 12pacity. Esting 4 LT700001 {3nl DertIer 2018)
leaders gNen training for therr roles. Succesful mb3ration at govemance level from 'EXetiVe Corrnittee. to Trustee Board and adoption of new Consrlilution. Whole group camp to County Cany at Braham in Juty 2023 (all age groups), Cubs and Scouts camp Vth %fdter activities al Aldwatk activity Centre in September. Mu11tp succesful sleepover events introducFng younger rren*)ers to ovemight stays. Bronze. Silver and Gokj awards succesfulty compteted across all age rou Section E Financial Review 8rtef statement of the chartty's policy on reserves Reserves Policy The Group's pofw on reserves is to hold sufficsent sOurceS to continue the charitable actNtties of the group shoukl income and fundrnssing actrvsties fall short. The Group Tnjstee Boarrj considers that the group shoukl hold a sum equivalent to 12 nnthS running costs. Cl £10k. The Group held reserves of approXiRIe1Y £18k against this at year end. This is above the levelrequired for operating expenses. However this can be explained by income carred forward from historic fundraising and 11 be used in the next year to make essential updates to the premise. Quantify and explain any destgnations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further fmancial rnvEw details {opth)nal tnformation) You may choose to include additional information, Whe relevant. about: . the chaiity's principal sources of funds (induding any fundraising): Inveslment Poll¢y The Group's IncorrE and Expenditure is very small and as a consequeno does not have suffnt funds to invest in longer4emi inveStnntS such as stocks and shares. The Group has therefore adopted a low risk strategy lo the investtrEnt of lis funds. All funds are hekj in cash using onty mainstream banks or building societies or The Scout AssociatDn's Short Tenn Investment Servi. how expenditure has supported the key obieciives of the charity" The Group Trustee Board regulaty fTrJnitots the levets of bank balances and the interest rates reiVed to ensure the gn)up obtains maximum value and Incon from ts banking arrangeTrEnts. OccasK)nalty this may involve using an account that requires a perK)d of noti before funds may be thdrawn, before doing so the Group Trustee Boan considers the cash flow requirements. . investTrEnt pofry and objectives: 5 LT700001 (3rd DertIer 2018)
Section F Other Optional Information Plans for future periods (details of any significant activities planned to achieve them) Section G Declaration The trustees dedare that they have approved the tnjstees. report above Signed on behalf of the chaiitys trustees SnatUre(s) Helen Marshall-Groot Full name{s) Helen MatshalkGroot Position (eg Secretary. Chair) Chair tkte 6 LT100001 (3rd Decentier 2018)
Sherburn Scout Group Receipts and Payments Account For the from 2024 Receipts and payments 2022-23 Unrestricted funds 2023-24 Unrestticted funds Receipts Donations. legacies and similar I(ne 7.785 Verrbershlp subsciiptiOn5 10,4SS 14.212 Less.'Vatthrship sut6CtwtKJns pd to IX51r1 5.511 7,> rrerShiP Subscriptio rel 6,883 tknatK)ns 6.531 1.142 L8gacigS Grft Aid 1.497 Other 5¥Iar Ir0 10.929 20,224 Sub total Grants MaiTrtenenace gr Other grants Sub total Fundraising (gross) Sub totsl Inveslment incorne Bank inteiest Btjilding Sociely Inte$t The Scout Teffli Investnwrt ServiGe Prop8rty Rerrt ir Olher Inve5tnrrt Inc Sub t(rtal Total Gross Income Asset and invgsljnert sales. elc. Totalreceipts 1 LT700002 {1gt January 2017)
Sherburn Scout Group Receipts and Payments Account Forthe year from 1st Aprll 2023 31st March 21r24 Receipts and payments 2022-23 Unrestsictod funds 2023-24 Unrestricted funds Payments Charitable Payments Youth prtyJrarrnre aThJ activiti8S Aduh support and trning Rent 12.432 17.784 Water aThJ Sew Electricity aFhY Gas Insurance 183 211 Repairs arKI RErwls 852 953 Mat81ials arml equipnEnt CA)ntribLrtK)n to ca costs Lkniforn & Badges G)uncsl Tax 239 521 1808 2132 Intem8t 105 114 210 247 Sub totrl 861 Fundraising expensgs Sub total Total Gross Expenditure Asset and investment purchas¢* et Totalpayments Net ofreceiptslpayments) Cash funds last year end Cash fun(ts this year end 2 LTt00002 (1 st January 2017)
Statement of assets and liabilities at the end of the year 2022-23 2023-24 Unrestricted funds Unre5tTiCted funds Cash funds Bank current acccHJnt 15.408 21.239 Sol(k) Account 1.482 272 Buibjing scci8ty accourrt The Scwt Ass¢xtatN)n Shcit Terni ImiestnEnt Servtce shlExpeose Acc(tht 1,352 1.B13 T¢)tsl cash tsnds Other monetary assets Tax claim Ckbts th8 CAurtylArealtistricUGrwp losurance clM Sub totsl Investment assets InVestnt woperty - detwl Quoted Snv&trYwrts Other investrrEnts - dgtsil Sub totsl Non monetary assets for Charits own use Badg8 Stk Shop st(k Oiher stctk Land buiklings tor vehicles Scolrting equiprTWrt. furniture gtc Other Sub totsl Liabilities Accounts not yet pa Expenses incurred but rKJt invcAc subscriptic$ not yet pahj Loan- detall (Xher liabilities Sub total Contingent liabilities and future obligations The above receipts and PaentS account and statement of assets and liabilities were approved by the Trusteos on (the date of the Executive Committoe me•ting that approved the accounts} and signed on their behalf by nature Print Name SaarksonGiiode s Qa$0-G00de 3 LT700002 (1st January 20171
LT7fAXX16 . Examinerfs Reportto the TFUStees Uuly 20191 England & Wales Template I: UnqualifAed report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year Independent examiner's report to the trustees of I" All Saints Sherburn in ELmet Scout Council I report to the trustees on my exaTnination of the accounts of the Isr All Saints Sherburn in Elmet Scout Groun for the year ended 31st March 2024. Responsibilities and basis of report As the charty trustees of the I" All Saints Scout GrouD you are responsible for the preparation of the accounts in accordan wtth the requirements of the Charitie5 Act 2011 ('the Act'}. I report in respect of my examination of the 1st AIL Saints Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed ali the applicable Directions given by the Charwty Commission under section 145151(b) of the ACL Independent examiner's ststement I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination giving rne cause to believe that in any material respect accountFng records were not kept in respect of the 1st ALL Saints Scout Group as required by section 130 of the ACL or l the accounts do not accord with those records. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reache(L Signed: Name: Relevant professional quairFication or membership of professional bodies (rf any): Address: Date: 7L 20 LLb