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2024-07-31-accounts

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

Members of the Council: See page 2
Secretary: Mrs D Crane
Registered Office: The Venture Theatre
North Street
Ashby de la Zouch
Leicestershire
LE65 1HU
Registered Number: 1297079 England & Wales
Auditors: Mrs D J T Allen
32 Norris Hill
Moira
Swadlincote
Derbyshire
DE12 6ER

Annual Report and Accounts - 31st July 2024

Pages 2-3 Report of the Council Management Accounts, comprising 4 Profit and Loss 5 Balance Sheet 6-8 Notes to the Accounts The following pages do not form part of the statutory accounts 9-11 Income and Expenditure Accounts

1

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

REPORT OF THE COUNCIL OF MANAGEMENT

The council present their annual report, with the accounts of the company for the year ended 31st July 2024

PRINCIPAL ACTIVITY

The principal activity of the society in the year under review was that of a charitable body to promote and encourage dramatic arts, and to advance education in those arts.

MEMBERS OF THE COUNCIL

The Members of the Council in the office during the year were as follows:

Ken Ward (Co-President) Martin Pritchard Mary Barker (Co-President) Patrick Seaman Karen Heath (Chairman) Anna Golden Diane Crane (Secretary) Terry Hammond Mike Cox (Treasurer) part year Mark Stephens Gemma Pritchard (Treasurer ex officio) part year

The following members of the council retired

Karen Heath Martin Pritchard Mark Stephens Diane Crane

being eligible, offer themselves for re-election

Mike Cox passed away during the year

COUNCIL'S RESPONSIBILITIES

Company Law requires the Council to prepare accounts for each financial year which give a true and fair view of the state of affairs of the company and of the profit and loss of the company for that period. In preparing these accounts the council were required to:

2

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

REPORT OF THE COUNCIL MANAGEMENT (CONTINUED)

For the year ended 31/07/2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies.

Directors' responsibilities:

the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476,

the directors acknowledge their responsibilities for the complying with the requirements of the Act with respect to accounting records ad the preparation of accounts,

These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime

SIGNED ON BEHALF OT THE COUNCIL MANAGEMENT

..................................................................

Mrs D Crane (Director)

Approved by the Council of Management 28th October 2024

3

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024

Notes
GROSS INCOME
2
Operating Expenses
RETAINED SURPLUS/
LOSS FOR THE YEAR
3		 2024
£
44,618
46,913
2,295
-		 2023
£
57,619
63,041
5,422
-

CONTINUING OPERATIONS

None of the Company's activities were acquired or discontinued during the year.

TOTAL RECOGNISED GAINS AND LOSSES

The Company has no recognised gains or losses other than the Profit and Loss Account for the two financial years above.

4

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

BALANCE SHEET AS AT 31 JULY 2024

Notes
FIXED ASSETS
Tangible Assets
4
CURRENT ASSETS
Stocks
5
Debtors
6
Cash at Bank and in Hand
CREDITORS
7
NET CURRENT ASSETS
FINANCED BY
Capital Reserves
Revaluation Reserve
9
Revenue Account
10
RETAINED SURPLUS/
LOSS FOR THE YEAR
3
Amounts falling due within
one year
Less Creditors: Amount falling due
after more than one year		 £
3,000
395
40,865		 2024
£
£
131,079
3,000
370
41,719
45,089
693
693
43,425
76,401
98,103
18,117
79,986
98,103		 2023
£
132,403
44,396
76,401
44,260
835
835
100,398
18,117
82,281
100,398

Audit Exemption Statement

For the year ended 31st July 2024 the company was entitled to exemption from audit under section 477 of the Companies House Act 2006 relating to small companies. Directors's responsibilities:

SIGNED ON BEHALF OF THE MANAGEMENT

................................................. Mrs D Crane (Director)

Approved by the Council of Management 28th October 2024

5

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024

1. ACCOUNTING POLICIES

BASIS OF ACCOUNTING

The accounts have been prepared under the historical cost convention

CASH FLOW

The accounts do not included a cash flow statement because the company is a small reporting entity is exempt from the requirements to produce such a statement under Financial Reporting Standard 1 'Cash Flow Statements'

TANGIBLE FIXED ASSETS

Depreciation is provided, after taking into account any grants receivable, at the following annual rate in order to write off the cost of each asset over it's estimated useful life:

Freehold buildings 1% on written down value

STOCKS

Stocks of beers, wines, etc. Relating to the bar have been valued at the lower cost and net realisable value.

2. TURNOVER

The company operates solely in the United Kingdom

3. OPERATING PROFIT

The operating profit is stated after charging:

Depreciation of tangible fixed assets 2024
2023
£
£
1,324
1,351

6

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024 (CONTINUED)

4. TANGIBLE FIXED ASSETS

4. TANGIBLE FIXED ASSETS
Freehold Property
£
Cost at 1 August 2023 and at 179,128
31 July 2024
Depreciation:
As at 1 August 2023 46,725
Charge for the year 1,324
As at 31 July 2024 48,049
Net Book Value:
At 31 July 2024 131,079
At 31 July 2023 132,403
5. STOCKS 2024 2023
£ £
Stocks 3,000 3,000
6. DEBTORS
Others 395 370
7. CREDITORS
Amounts falling due within one year:
General Creditors 625 550
Other Creditors 210 143
835 693

Amounts falling due after more than one year:

76,401 76,401

8. SHARE CAPITAL

The society is Limited by Guarentee and does not have Share Capital. Each member of the Society undertakes to contribute to the Assets of the Society in accordance with Section 6 of the Memorandum of the Society; the liability is not to exceed £5 each.

7

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024 (CONTINUED)

9. REVALUATION RESERVE
Grant from Carnegie Trust
10. PROFIT AND LOSS ACCOUNT
Balance Brought forward
Net Profit for the Year
Balances in hand and payments made on
account of purchase of premises in North
Street, prior to the formation of the
Company, together with the proceeds of
sale of premises in Lamb Yard		 2024
£
9,117
9,000
18,117
82,281
2,295
-
79,986		 2023
£
9,117
9,000
18,117
87,703
5,422
-
82,281

11. CONTINGENT LIABILITIES

There are no contingent liabilities at the 2023 year end (2022 NIL) and none have arisen since the year end which would affect the accounts.

12. CAPITAL COMMITMENTS

Authorised by the Officers, but not
contacted for
Amounts contracted for which have not
been provided for in the accounts		 Nil
Nil		 Nil
Nil

8

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) - FOR MANAGEMENT INFORMATION ONLY

BAR

BAR
Gross Income
Attributable Expenditure
Gross Profit
Gross Profit as % Sales
OTHER COSTS
Companies House registration
Office Expenses
Sundry Expenses
Website fees		 2024
£
16,675
11,488
5,187
31.1%
13
639
318
546
1,516		 2023
£
27,413
21,552
5,861
21.4%
13
426
434
427
1,300

Breakdown of Productions for Year Ended 31st July 2024

Play
Totals for the year
Total		 Ticket Sales
Programme &
Raffle Sales
Production
Expenses
Programme &
Raffle Exps
Profit/Loss
35,228.17
1,356.62
17,318.55
394.41
18,871.83
35,228.17
1,356.62
17,318.55
394.41
18,871.83

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) - FOR MANAGEMENT INFORMATION ONLY

BANK ACCOUNTS
Lloyds TSB current account
Scottish Widows 7 day notice
Cash in hand
Total
DEBTORS
Insurance
Total
CREDITORS
Professional fees
Electricity
Telephone
Total		 2024
£
21,435
19,097
333
40,865
395
395
625
183
27
835		 2023
£
22,526
19,030
163
41,719
370
370
550
116
27
693

Expenses

Lighting and heating
Electricity
Gas		 10,020.95
5,521.81
15,542.76

Sundry Expenses

Mike's memorial
Donation		 118.15
200.00
318.15

Rates and Water Charges

Rates
Water Rates		 53.64
840.42
894.06

Interest Received

Scottish Widows a/c 66.62
66.62

Bank Reconciliation

Balance per statement dated 31st July 2024 21,434.64

ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) - FOR MANAGEMENT INFORMATION ONLY

INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 JULY 2023

INCOME
Profits on Productions
Subscriptions
Bar Profits/Loss
Hire of Theatre, Lights and Costume
Building Society and Bank Interest
Donations, Advertising & Play Sponsorship
Profits on Jazz Nights
LESS EXPENDITURE
Loss on productions
Loss on Jazz Nights
Light & Heating
Insurances
Depreciation
Rates & Water Charges
Licenses & Subscriptions
Theatre Maintenance
Telephone
Professional Fees
Sundry Expenses
EXCESS OF INCOME OVER EXPENDITURE		 2024
£
%
18,872
68%
469
2%
5,187
19%
1,095
4%
67
0%
269
1%
1,984
7%
27,942
100%
-
0%
-
0%
15,610
44%
2,345
7%
1,324
4%
894
3%
1,813
5%
10,586
30%
712
2%
625
2%
1,516
4%
35,425
100%
7,483
-		 2023
£
%
16,510
55%
1,203
4%
5,861
19%
755
2%
65
0%
1,535
5%
4,277
14%
30,206
100%
-
0%
-
0%
11,137
27%
2,222
5%
1,351
3%
842
2%
1,324
3%
22,149
53%
613
1%
550
1%
1,300
3%
41,489
100%
11,283
-

Jazz Accounts

Band
Bowie
(Matt Palmer)
(Kal Varkla)
Spats Langham
Abba Sensation
Jake Legg Band
Total
Bar Accounts
Takings
Expenses
Profit		 Income
Fee
Sundries
Profit/Loss
1,407.61
904.00
503.61
300.13
400.00
99.87
-
681.84
600.00
81.84
330.75
1,050.00
719.25
-
1,617.89
1,239.62
378.27
637.24
750.00
112.76
-
1,952.00
1,952.00
6,927.46
4,943.62
-
1,983.84
Production Account
Dr
Cr
Income
Tickets
16,675.44
Programme/raffle
Expenses
11,488.30
Production
Programme/raffle
5,187.14
Profit
16,675.44
16,675.44		 Dr
Cr
35,228.17
1,356.62
17,318.55
394.41
18,871.83
36,584.79
36,584.79