ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) |Members of the Council:|See page 2| |---|---| |Secretary:|Mrs D Crane| |Registered Office:|The Venture Theatre| ||North Street| ||Ashby de la Zouch| ||Leicestershire| ||LE65 1HU| |Registered Number:|1297079 England & Wales| |Auditors:|Mrs D J T Allen| ||32 Norris Hill| ||Moira| ||Swadlincote| ||Derbyshire| ||DE12 6ER| Annual Report and Accounts - 31st July 2024 Pages 2-3 Report of the Council Management Accounts, comprising 4 Profit and Loss 5 Balance Sheet 6-8 Notes to the Accounts The following pages do not form part of the statutory accounts 9-11 Income and Expenditure Accounts 1 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) ## REPORT OF THE COUNCIL OF MANAGEMENT The council present their annual report, with the accounts of the company for the year ended 31st July 2024 ## PRINCIPAL ACTIVITY The principal activity of the society in the year under review was that of a charitable body to promote and encourage dramatic arts, and to advance education in those arts. ## MEMBERS OF THE COUNCIL The Members of the Council in the office during the year were as follows: Ken Ward (Co-President) Martin Pritchard Mary Barker (Co-President) Patrick Seaman Karen Heath (Chairman) Anna Golden Diane Crane (Secretary) Terry Hammond Mike Cox (Treasurer) part year Mark Stephens Gemma Pritchard (Treasurer ex officio) part year The following members of the council retired Karen Heath Martin Pritchard Mark Stephens Diane Crane being eligible, offer themselves for re-election Mike Cox passed away during the year ## COUNCIL'S RESPONSIBILITIES Company Law requires the Council to prepare accounts for each financial year which give a true and fair view of the state of affairs of the company and of the profit and loss of the company for that period. In preparing these accounts the council were required to: - select suitable accounting policies and then apply them consistently - make judgments and estimates that are reasonable and prudent - follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts - prepare the accounts on the going concern basis unless it is inappropriate to assume that the company will continue in business 2 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) ## REPORT OF THE COUNCIL MANAGEMENT (CONTINUED) For the year ended 31/07/2024 the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. ## Directors' responsibilities: the members have not required the company to obtain an audit of its accounts for the year in question in accordance with section 476, the directors acknowledge their responsibilities for the complying with the requirements of the Act with respect to accounting records ad the preparation of accounts, These accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies regime ## SIGNED ON BEHALF OT THE COUNCIL MANAGEMENT .................................................................. Mrs D Crane (Director) Approved by the Council of Management 28th October 2024 3 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) ## PROFIT AND LOSS ACCOUNT FOR THE YEAR ENDED 31 JULY 2024 |**Notes**
GROSS INCOME
2
Operating Expenses
RETAINED SURPLUS/
LOSS FOR THE YEAR
3|**2024**
**£**
44,618
46,913
2,295
-|**2023**
**£**
57,619
63,041| |---|---|---| |||5,422
-| ## CONTINUING OPERATIONS None of the Company's activities were acquired or discontinued during the year. ## TOTAL RECOGNISED GAINS AND LOSSES The Company has no recognised gains or losses other than the Profit and Loss Account for the two financial years above. 4 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) ## BALANCE SHEET AS AT 31 JULY 2024 |**Notes**
FIXED ASSETS
Tangible Assets
4
CURRENT ASSETS
Stocks
5
Debtors
6
Cash at Bank and in Hand
CREDITORS
7
NET CURRENT ASSETS
FINANCED BY
Capital Reserves
Revaluation Reserve
9
Revenue Account
10
RETAINED SURPLUS/
LOSS FOR THE YEAR
3
Amounts falling due within
one year
Less Creditors: Amount falling due
after more than one year|**£**
3,000
395
40,865|**2024**
**£**
**£**
131,079
3,000
370
41,719
45,089
693
693
43,425
76,401
98,103
18,117
79,986
98,103|**2023**
**£**
132,403
44,396
76,401| |---|---|---|---| ||44,260
835||| ||835||| ||||100,398| ||||18,117
82,281| ||||100,398| ## **Audit Exemption Statement** For the year ended 31st July 2024 the company was entitled to exemption from audit under section 477 of the Companies House Act 2006 relating to small companies. Directors's responsibilities: - the members have not required the company to obtain an audit of it's accounts for the year in question in accordnance with section 476 - - the directos acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of accounts - these accounts have been prepared in accordance with the provisions applicable to the companies subject to the small companies' regime SIGNED ON BEHALF OF THE MANAGEMENT ................................................. Mrs D Crane (Director) Approved by the Council of Management 28th October 2024 5 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024 ## 1. ACCOUNTING POLICIES BASIS OF ACCOUNTING The accounts have been prepared under the historical cost convention ## CASH FLOW The accounts do not included a cash flow statement because the company is a small reporting entity is exempt from the requirements to produce such a statement under Financial Reporting Standard 1 'Cash Flow Statements' ## TANGIBLE FIXED ASSETS Depreciation is provided, after taking into account any grants receivable, at the following annual rate in order to write off the cost of each asset over it's estimated useful life: Freehold buildings 1% on written down value ## STOCKS Stocks of beers, wines, etc. Relating to the bar have been valued at the lower cost and net realisable value. ## 2. TURNOVER The company operates solely in the United Kingdom ## 3. OPERATING PROFIT The operating profit is stated after charging: |Depreciation of tangible fixed assets|**2024**
**2023**
**£**
**£**
1,324
1,351| |---|---| 6 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024 (CONTINUED) ## 4. TANGIBLE FIXED ASSETS |4.|TANGIBLE FIXED ASSETS||| |---|---|---|---| ||||Freehold Property| ||||£| ||Cost at 1 August 2023 and at||179,128| ||31 July 2024||| ||Depreciation:||| ||As at 1 August 2023||46,725| ||Charge for the year||1,324| ||As at 31 July 2024||48,049| ||Net Book Value:||| ||At 31 July 2024||131,079| ||At 31 July 2023||132,403| |5.|STOCKS|**2024**|**2023**| |||**£**|**£**| ||Stocks|3,000|3,000| |6.|DEBTORS||| ||Others|395|370| |7.|CREDITORS||| ||Amounts falling due within one|year:|| ||General Creditors|625|550| ||Other Creditors|210|143| |||835|693| Amounts falling due after more than one year: 76,401 76,401 ## 8. SHARE CAPITAL The society is Limited by Guarentee and does not have Share Capital. Each member of the Society undertakes to contribute to the Assets of the Society in accordance with Section 6 of the Memorandum of the Society; the liability is not to exceed £5 each. 7 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) ## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 JULY 2024 (CONTINUED) |9. REVALUATION RESERVE
Grant from Carnegie Trust
10. PROFIT AND LOSS ACCOUNT
Balance Brought forward
Net Profit for the Year
Balances in hand and payments made on
account of purchase of premises in North
Street, prior to the formation of the
Company, together with the proceeds of
sale of premises in Lamb Yard|**2024**
**£**
9,117
9,000
18,117
82,281
2,295
-
79,986|**2023**
**£**
9,117
9,000| |---|---|---| |||18,117| |||87,703
5,422
-| |||82,281| ## 11. CONTINGENT LIABILITIES There are no contingent liabilities at the 2023 year end (2022 NIL) and none have arisen since the year end which would affect the accounts. ## 12. CAPITAL COMMITMENTS |Authorised by the Officers, but not
contacted for
Amounts contracted for which have not
been provided for in the accounts|Nil
Nil|Nil| |---|---|---| |||Nil| 8 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) - FOR MANAGEMENT INFORMATION ONLY ## **BAR** |**BAR**
Gross Income
Attributable Expenditure
Gross Profit
Gross Profit as % Sales
**OTHER COSTS**
Companies House registration
Office Expenses
Sundry Expenses
Website fees|**2024**
**£**
16,675
11,488
5,187
31.1%
13
639
318
546
1,516|**2023**
**£**
27,413
21,552| |---|---|---| |||5,861| |||21.4%
13
426
434
427| |||1,300| ## **Breakdown of Productions for Year Ended 31st July 2024** |**Play**
Totals for the year
Total|**Ticket Sales**
**Programme &**
**Raffle Sales**
**Production**
**Expenses**
**Programme &**
**Raffle Exps**
**Profit/Loss**
35,228.17
1,356.62
17,318.55
394.41
18,871.83| |---|---| ||35,228.17
1,356.62
17,318.55
394.41
18,871.83| ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) - FOR MANAGEMENT INFORMATION ONLY |**BANK ACCOUNTS**
Lloyds TSB current account
Scottish Widows 7 day notice
Cash in hand
Total
**DEBTORS**
Insurance
Total
**CREDITORS**
Professional fees
Electricity
Telephone
Total|**2024**
**£**
21,435
19,097
333
40,865
395
395
625
183
27
835|**2023**
**£**
22,526
19,030
163| |---|---|---| |||41,719| |||370| |||370| |||550
116
27| |||693| ## **Expenses** |**Lighting and heating**
Electricity
Gas|10,020.95
5,521.81| |---|---| ||15,542.76| ## **Sundry Expenses** |Mike's memorial
Donation|118.15
200.00| |---|---| ||318.15| ## **Rates and Water Charges** |Rates
Water Rates|53.64
840.42| |---|---| ||894.06| ## **Interest Received** |Scottish Widows a/c|66.62| |---|---| ||66.62| ## **Bank Reconciliation** Balance per statement dated 31st July 2024 21,434.64 ASHBY DRAMATIC SOCIETY LIMITED (BY GUARANTEE) - FOR MANAGEMENT INFORMATION ONLY ## INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 JULY 2023 |**INCOME**
Profits on Productions
Subscriptions
Bar Profits/Loss
Hire of Theatre, Lights and Costume
Building Society and Bank Interest
Donations, Advertising & Play Sponsorship
Profits on Jazz Nights
**LESS EXPENDITURE**
Loss on productions
Loss on Jazz Nights
Light & Heating
Insurances
Depreciation
Rates & Water Charges
Licenses & Subscriptions
Theatre Maintenance
Telephone
Professional Fees
Sundry Expenses
EXCESS OF INCOME OVER EXPENDITURE|**2024**
**£**
**%**
18,872
68%
469
2%
5,187
19%
1,095
4%
67
0%
269
1%
1,984
7%
27,942
100%
-
0%
-
0%
15,610
44%
2,345
7%
1,324
4%
894
3%
1,813
5%
10,586
30%
712
2%
625
2%
1,516
4%
35,425
100%
7,483
-|**2023**
**£**
**%**
16,510
55%
1,203
4%
5,861
19%
755
2%
65
0%
1,535
5%
4,277
14%| |---|---|---| |||30,206
100%| |||-
0%
-
0%
11,137
27%
2,222
5%
1,351
3%
842
2%
1,324
3%
22,149
53%
613
1%
550
1%
1,300
3%| |||41,489
100%| |||11,283
-| ## **Jazz Accounts** |**Band**
Bowie
(Matt Palmer)
(Kal Varkla)
Spats Langham
Abba Sensation
Jake Legg Band
Total
**Bar Accounts**
Takings
Expenses
Profit|**Income**
**Fee**
**Sundries**
**Profit/Loss**
1,407.61
904.00
503.61
300.13
400.00
99.87
-
681.84
600.00
81.84
330.75
1,050.00
719.25
-
1,617.89
1,239.62
378.27
637.24
750.00
112.76
-
1,952.00
1,952.00
6,927.46
4,943.62
-
1,983.84
**Production Account**
**Dr**
**Cr**
Income
Tickets
16,675.44
Programme/raffle
Expenses
11,488.30
Production
Programme/raffle
5,187.14
Profit
16,675.44
16,675.44|**Dr**
**Cr**
35,228.17
1,356.62
17,318.55
394.41
18,871.83| |---|---|---| |||36,584.79
36,584.79|