2022-12-31-accounts - Callow End Village Hall

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	Names ofthe chari	Names ofthe chari	ty trustees who man	ty trustees who man	age the charity
	Trustee name		Ofnce lifany)		Dates acted ifnot for whole esr	Name toa	ofperson lor int trustee	body} entitle ifan
1	Susan Cassidy		Chairman
2	Val Durnall		Secretary
3	Maureen	Charles
4	lan Pugh		Webmaster
	Christopher		Treasurer
	Cassidy
6	Nigel Spencer				From 7 Nov 2022
	Hannah	Mary			From 7 Nov 2022
	Talbot
8
9
10
11
12
13
14
15
16
17
18
19
20
	Names	ofthe trustees		forthe charity, if any, (for example, any custodian			trustees)
	Name				Dates acted ifnot for	whole	ear
	The Official Custodian			for Charities

	Type ofgoverning document	Trust Deed
	How the charity is constituted	Trust Deed dated 5June 2007
	Trustee selection methods	Elected at the Annual		General	Meeting	by members ofthe			management
		committee.
Additional governance issues		(Optional information)
You may choose to include additional information, where relevant, about:		New Trustees are given a Trustee Induction pack which includes fact sheets issued by ACRE regarding roles and responsibilities ofa Trustee, governing documents, a manual ofinformation regarding the hall, details ofindemnity insurance and nsk assessments.
~	policies and procedures
	adopted forthe induction and	The charity's	trustees	have a flat organisational			structure	with each trustee
	training oftrustees;	bringing their	own strengths to		the whole. The		charity is	also a member of
e	the charity's organisational structure and any wider	Herefordshire supports the	and Worcestershire Community First an organisation which running and development ofcommunity facilities.
	network with which the charity
	works;
~	relationship with any related
	parties;
~	trustees' consideration of
	major risks and the system
	and procedures to manage
	them.

	Hire ofthe village hall for local activities and maintaining	the building and
	grounds to required standards.
Summary ofthe objects ofthe
charity set out in its
governing document

~	~
			~ ~
Summary ofthe main achievements ofthe charity during the year			Following Government Covid 19legislation and Community First guidelines, gentle Covid-19 advice continued to be in force during the year. This involved making sure users were aware that Covid infections
			were still found in the community and to be vigilant in terms ofdistancing and hygiene. All Covid-19 restrictions have now been removed (March 2023).
			Committee and Trustees
			The Village Hall is a member ofCommunity First and we have found their
			advice invaluable, particularly with regard to the management ofthe Covid regulations, guidance on terms and conditions and grant applications.
			The4lanaging Trustees ofCallow End Village Hall (charity number 506231)are:Sue Cassidy {asChairmqn), Val Dumall
			(Secretary/Signatory), Maureen Charles, Nigel Spencer, Hannah Talbot (Signatory), lan Pugh (webmaster) and Chris Cassidy
			(Treasurer/Signatory). The Custodian Trustee is The Official Custodian for Charities.
			Sue Taylor continues to be avaluable4art ofour team, whilst not holding formal Trustee status. Her administration skills assist us with grant applications, booking manager duties and other supportive tasks. Committee meetings are held regularly. The management teem have a wide range ofskills and we are fortunate to have their enthusiasm and
			knowledge to run this community asset for Callow End.
			The Hall:
			~ Following our successful grant applications tothe National Lottery, headed by Sue Taylor and Worcestershire Coerrty Council via Councillor Tom Wells, a complete refurbishment ofthe toilet block was carried out during the Autumn. Although a portable toilet was installed to cover the absence ofplumbed faciTities, some hirers cancelled bookings resulting in a drop in income. Thank you to those regular hirers who continued to book the hall whilst'the building work was carried out. Tire work was project managed and completed under the watchful eye oflocal building contractor, Paul Mucke, and we appreciated his diligence and expertise to werk with our users and-the committee, particularly Val.- Although the work took longer than we initially anticipated, the result has brought our facilities up to modem standards.
			~ The closure ofthe main Upton Road forsixweeks during the summer months so that gas main works could be cerned out, led to a drop in use ofthe hall a'nd resulting incor/ie.
			~ Electrical Testing and Fire Extinguisher annual checks were carried out.
			~ Regular building and grounds maintenance Aas been camed out by the committee together with seasonal grass cutting by a contractor. Ground maintenance has' also been carried out with the support ofa Mencap advisor/carer and helper.
			Successful management ofthe heating has continued via a Hive thermostat which cea control the temperature ofthe hall remotely. This ensures that the heating is tailored efficiently to the activities and that the hall remains frost free. Thanks to lan and Val for the successful
			management ofthis app. Tamper proof thermostatic valves were replaced on All radiators. We are shortly to replace the boiler for a more modem and efficientmodel.
			~ A new door lock has been fitted and the code regularly changed. A new internet router has been fitted which has resulted in better
			WIFl connectivity.
			The kitchen ceiling was replastered and painted. The fireplace trim surround was re aired and the hail ffoor de cleaned and resealed.

~	I	~ ~ ~
		The rear gutters were realigned and repaired. In addition to our usual festive Christmas Tree, we festooned the
		outside ofthe hall with lights during December. Thanks to lan.
		Thanks to Annette Andrews for ensuring that the hall is always
		clean and ready foruse. We also appreciate our users who leave the
		hall dean and remove all rubbish following their hire.
		Events:
		~ The management committee have joined the Rural Reels
		organisation. The team, headed by lan, produced a Coronation Special to mark the late Queen's Platinum Jubilee together with an Autumn 2022
		and Spring 2023season, each ofthree films. We enjoyed putting these
		film shows together forthe community but these did not prove as popular
		as we would have liked, despite our fantastic prize-winning promofional
		entry in the village scarecrow competition in September. The later
		performances have been enhanced by Robin Shuard who supplied
		sound absorbing material and professional speakers. Thank you, Robin! Afurther season offilms has been planned for Autumn 2023.
		In September, Defibrillator training was held in the hall by Malverif
		Heartstart. The defibrillator, which is mounted on the front wall, was
		checked and batteries and pads renewed.
		Bookings: The online booking system, Hallmaster, continues to help us manage the
		use ofthe hall, and we have renewed our subscription to the service for
		2022-23. The system avoids the hall being double booked and potential
		hirers can easily see when the hall is available. For us, this means that
		the administration ofthe bookings is much easier to manage and the
		responsibility forthis is now shared amongst the management team. This means that it is a less onerous chore forthe duty booking officer. A
		bookings forthe hall can be made through the website
		www. callowendvillagehalLco. uk or by email
		info@callowendvillagehalLco. uk
		lan maintains the website and has expanded the information contained	ti
		include details ofregular hirers, User Guides forthe kitchen equipment,	;
		virtual tour ofthe hall, upcoming event calendar, FAQ's and a virtual
		assistant. Afirst-class information website! Check it out!
		www. callowendviliageh all.co.uk
		We have an increased number ofregular users for exercise classes,
		children's activities and local meetings. Birthday celebrations are popul
		at the weekends. We do not take bookings for weddings orteenage
		parties due tothe residential setting ofthe hall and past disruption ofthe
		quiet enjoyment ofour neighbours. Following complaints from our neighbours, itreworks can only be let off	ii
		the hall grounds by prior permission ofthe committee so that a pre-
		waming can be given.
		Finances:
		The finances for2023are sound and consistent with the continued
		management ofthe halL Government grants forthe retail, hospitality and leisure sector have bee
		received. Our thanks to Councillor Tom Wells for his continued support
		in obtaining grants to assist village hall projects.
		Summary:
		We would like to acknowledge with thanks the committee members,
		particularly newbies, Nigel and Hannah, fortheir support and hard work
		during the year, together with their spouses and partners, who give free'
		, oftheir talent and time.

	Receipts and Payments
2021		2022
E		E
	RECEIPTS
18532	Grants Received	13467
6465	Booking Fees	12007
0	Rural Reels	-125
20	Way Leave	20
2	Bank Interest Received	31
5	Fund Raising Net ofExpenses	5
0	Donations Received	0
25024	Total Receipts	25405
	PAYMENTS
3890	Repairs &Renewals	28975
3057	Cleaning and Grass Cutting	3355
442	Electricity	1233
851	Gas	1156
0	Eqmpment Hire	672
507	Insurance	585
476	Internet	583
214	Water	396
0	Legal Fees	376
0	Hallmaster Subsc iption	212
105	Sundry and postage	177
132	PRS	148
9674	Total Payments	37868
15350	Surplus forthe year	-12463

	Balance Sheet
2021		2022
E
	Current assets
	Bank and cash balances:
839	Community account	376
28000	High interest business account	16000
28839	Total net Assets	16376
	Reconciliation ofCurrent assets
13488	Current Assets as at 1January 202	28839
15350	Surplus for the year	-12463
28839	Current Assets as at 31December 2022	16376

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							Forthe period from			I Janauaiy 2022		To	31		L, cr cc- December 2022
		~				~	~
							Unrestricted funds				Restricted funds	Endowment funds			Total		funds		Last year
							tonle everest 6			to the nearest 6		tothe nearest 6		to		the nearest 6			tothe nearest f
A1 Receipts
Booking fees								12	007									12007	6465
Fund raising net ofexpenses
Donations received
Wa leave									20									20	20
Bank interest received									31									31
Grants received								13467										13467	18532
u total(Gross	income				rAR)			25	530									25530	25024
A2Asset and investment		sales
(seetable .
	r			ub	tots 'os+Mmp~~~aa 530
A3 P ments
Cleaners costs								2,320										2,320	2,230
Cleanin roduct									175									175	105
Window Cleanin																			40
U kee of rounds Re airs and renewals								28	820 975									820 28,975	1,060 3,512
E ui ment hire									672									672
Insurance																			507
Internet																		583	476
Gas '								1,156										1,156	851
Electri								1	233									1233
Water									395									395	214
Hall bookin s stem									212									212
PRS									148									148	132
Sund and sta e																		177	55
L al									376									376
Subscri tion
Rural reels									125									125
			Sub		total			37,99										37,SS2	9,674
A4Asset and investment
urchases see table
		Sub a v			total ~	+~oat~~~9*
Net ofrecerptsl(payments)
A5 Transl'em between	funds
A6 Cash funds last year		end						28,838										28,&38	13,488
Cash funds	this		year end															16,376

					~	~ ~	~ ~	~		~ ~
							Unrestricted	Restricted				Endowment
	Categories		Details				funds		funds			funds
							to neanmla	to nearest			6	to neamat6
Bf Cash	funds		Current	account			376
			Deposit	account			16,000
					Total cash funds		16,376
			(ugmn	Onlunuuu	wnh	fuc8IPu und pnrnl8Bls
						nccuuni(u))
							Unrestricted	Restricted				Endowment
							funds		funds			funds
			Details				to nearest 6	to nearest			ru	to nearest 6
B2Other	monetary assets
			Details				Fund towhich asset helen	Cost		(optional)		Current value o tional
B3Investment		assets
84Assets retained for the			Details				Fund towhich asset helen c					Current value o tional
charity's	own	use
B5Liabilities			Details Toilet refurbishment				Fund towhich liabili relates 500	Amount due o anal				When doe o dona)
			Rural reels				93
Signed by one or two trustees on behalf ofaa the trustees				Signature			Print	Name				Date of a roval
							Susan	Caccid