||Names ofthe chari|Names ofthe chari|ty trustees who man|ty trustees who man|age the charity|||| |---|---|---|---|---|---|---|---|---| ||Trustee name||Ofnce lifany)||Dates acted ifnot for whole
esr|Name
toa|ofperson lor
int trustee|body} entitle
ifan| |1|Susan Cassidy||Chairman|||||| |2|Val Durnall||Secretary|||||| |3|Maureen|Charles||||||| |4|lan Pugh||Webmaster|||||| ||Christopher||Treasurer|||||| ||Cassidy|||||||| |6|Nigel Spencer||||From 7 Nov 2022|||| ||Hannah|Mary|||From 7 Nov 2022|||| ||Talbot|||||||| |8||||||||| |9||||||||| |10||||||||| |11||||||||| |12||||||||| |13||||||||| |14||||||||| |15||||||||| |16||||||||| |17||||||||| |18||||||||| |19||||||||| |20||||||||| ||Names|ofthe trustees||forthe charity, if any, (for example, any custodian|||trustees)|| ||Name||||Dates acted ifnot for|whole|ear|| ||The Official Custodian|||for Charities||||| ## ||Type ofgoverning
document|Trust Deed|||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| ||How the charity is constituted|Trust Deed dated 5June 2007|||||||||| ||Trustee selection methods|Elected at the Annual|||General|Meeting|by members ofthe||||management| |||committee.|||||||||| |Additional
governance
issues||(Optional
information)|||||||||| |You may choose to include
additional
information,
where
relevant,
about:||New Trustees are given a Trustee Induction
pack which includes fact
sheets issued by ACRE regarding
roles and responsibilities
ofa Trustee,
governing
documents,
a manual ofinformation
regarding
the hall, details
ofindemnity
insurance
and nsk assessments.|||||||||| |~|policies and procedures||||||||||| ||adopted forthe induction
and|The charity's|trustees||have a flat organisational||||structure|with each trustee|| ||training oftrustees;|bringing
their|own strengths to|||the whole. The|||charity is|also a member of|| |e|the charity's
organisational
structure
and any wider|Herefordshire
supports the|and Worcestershire
Community
First an organisation
which
running
and development
ofcommunity
facilities.||||||||| ||network with which the charity||||||||||| ||works;||||||||||| |~|relationship
with any related||||||||||| ||parties;||||||||||| |~|trustees'
consideration
of||||||||||| ||major risks and the system||||||||||| ||and procedures
to manage||||||||||| ||them.||||||||||| ||Hire ofthe village hall for local activities and maintaining|the building and| |---|---|---| ||grounds to required standards.|| |Summary ofthe objects ofthe||| |charity set out in its||| |governing
document||| ## |~|~||| |---|---|---|---| ||||~
~| |Summary ofthe main
achievements
ofthe charity
during the year|||Following
Government
Covid 19legislation
and Community
First
guidelines,
gentle Covid-19 advice continued
to be in force during the
year. This involved
making sure users were aware that Covid infections| ||||were still found
in the community
and to be vigilant
in terms ofdistancing
and hygiene.
All Covid-19 restrictions
have now been removed
(March
2023).| ||||Committee
and Trustees| ||||The Village Hall is a member ofCommunity
First and we have found their| ||||advice invaluable,
particularly
with regard to the management
ofthe
Covid regulations,
guidance
on terms and conditions
and grant
applications.| ||||The4lanaging
Trustees ofCallow End Village Hall (charity number
506231)are:Sue Cassidy {asChairmqn),
Val Dumall| ||||(Secretary/Signatory),
Maureen
Charles,
Nigel Spencer, Hannah
Talbot
(Signatory),
lan Pugh (webmaster)
and Chris Cassidy| ||||(Treasurer/Signatory).
The Custodian Trustee is The Official Custodian
for Charities.| ||||Sue Taylor continues to be avaluable4art
ofour team, whilst not holding
formal Trustee status.
Her administration
skills assist us with grant
applications,
booking manager
duties and other supportive tasks.
Committee
meetings are held regularly.
The management
teem have a
wide range ofskills and we are fortunate to have their enthusiasm
and| ||||knowledge
to run this community
asset for Callow End.| ||||The Hall:| ||||~
Following
our successful
grant applications tothe National
Lottery, headed
by Sue Taylor and Worcestershire
Coerrty Council via
Councillor Tom Wells, a complete refurbishment
ofthe toilet block was
carried out during the Autumn.
Although
a portable toilet was installed to
cover the absence ofplumbed
faciTities, some hirers cancelled bookings
resulting
in a drop in income.
Thank you to those regular hirers who
continued
to book the hall whilst'the
building
work was carried out. Tire
work was project managed
and completed
under the watchful eye oflocal
building
contractor,
Paul Mucke, and we appreciated
his diligence and
expertise to werk with our users and-the committee,
particularly
Val.-
Although
the work took longer than we initially anticipated,
the result has
brought our facilities up to modem standards.| ||||~
The closure ofthe main Upton Road forsixweeks during the
summer
months so that gas main works could be cerned
out, led to a
drop in use ofthe hall a'nd resulting
incor/ie.| ||||~
Electrical Testing and Fire Extinguisher
annual
checks were
carried out.| ||||~
Regular building and grounds
maintenance
Aas been camed out
by the committee together with seasonal grass cutting by a contractor.
Ground maintenance
has' also been carried out with the support ofa
Mencap advisor/carer
and helper.| ||||Successful management
ofthe heating has continued
via a Hive
thermostat
which cea control the temperature
ofthe hall remotely.
This
ensures that the heating is tailored efficiently to the activities and that the
hall remains frost free. Thanks to lan and Val for the successful| ||||management
ofthis app. Tamper proof thermostatic
valves were
replaced on All radiators.
We are shortly to replace the boiler for a more
modem and efficientmodel.| ||||~
A new door lock has been fitted and the code regularly
changed.
A new internet
router has been fitted which has resulted
in better| ||||WIFl connectivity.| ||||The kitchen ceiling was replastered
and painted.
The fireplace
trim surround
was re aired and the hail ffoor de
cleaned and resealed.| |~|I|~ ~
~|| |---|---|---|---| |||The rear gutters were realigned
and repaired.
In addition to our usual festive Christmas
Tree, we festooned the|| |||outside ofthe hall with lights during December.
Thanks to lan.|| |||Thanks to Annette Andrews
for ensuring that the hall is always|| |||clean and ready foruse. We also appreciate
our users who leave the|| |||hall dean and remove all rubbish
following their hire.|| |||Events:|| |||~
The management
committee
have joined the Rural Reels|| |||organisation.
The team, headed
by lan, produced a Coronation
Special
to mark the late Queen's
Platinum
Jubilee together with an Autumn 2022|| |||and Spring 2023season, each ofthree films. We enjoyed putting these|| |||film shows together forthe community
but these did not prove as popular|| |||as we would have liked, despite our fantastic
prize-winning
promofional|| |||entry in the village scarecrow competition
in September.
The later|| |||performances
have been enhanced
by Robin Shuard who supplied|| |||sound absorbing
material
and professional
speakers.
Thank you, Robin!
Afurther season offilms has been planned
for Autumn 2023.|| |||In September,
Defibrillator
training was held in the hall by Malverif|| |||Heartstart.
The defibrillator,
which is mounted
on the front wall, was|| |||checked and batteries and pads renewed.|| |||Bookings:
The online booking system,
Hallmaster,
continues to help us manage the|| |||use ofthe hall, and we have renewed our subscription
to the service for|| |||2022-23. The system avoids the hall being double booked and potential|| |||hirers can easily see when the hall is available.
For us, this means that|| |||the administration
ofthe bookings is much easier to manage
and the|| |||responsibility
forthis is now shared amongst the management
team.
This means that it is a less onerous chore forthe duty booking officer. A|| |||bookings forthe hall can be made through the website|| |||www. callowendvillagehalLco.
uk or by email|| |||info@callowendvillagehalLco.
uk|| |||lan maintains
the website and has expanded
the information
contained|ti| |||include details ofregular hirers, User Guides forthe kitchen equipment,|;| |||virtual tour ofthe hall, upcoming
event calendar, FAQ's and a virtual|| |||assistant.
Afirst-class information
website!
Check it out!|| |||www. callowendviliageh
all.co.uk|| |||We have an increased
number ofregular users for exercise classes,|| |||children's
activities and local meetings.
Birthday celebrations
are popul|| |||at the weekends.
We do not take bookings for weddings
orteenage|| |||parties due tothe residential
setting ofthe hall and past disruption
ofthe|| |||quiet enjoyment
ofour neighbours.
Following complaints
from our neighbours,
itreworks can only be let off|ii| |||the hall grounds
by prior permission
ofthe committee so that a pre-|| |||waming
can be given.|| |||Finances:|| |||The finances for2023are sound and consistent
with the continued|| |||management
ofthe halL
Government
grants forthe retail, hospitality
and leisure sector have bee|| |||received.
Our thanks to Councillor Tom Wells for his continued
support|| |||in obtaining
grants to assist village hall projects.|| |||Summary:|| |||We would like to acknowledge
with thanks the committee
members,|| |||particularly
newbies,
Nigel and Hannah,
fortheir support and hard work|| |||during the year, together with their spouses and partners,
who give free'|| |||, oftheir talent and time.|| ## ||Receipts and Payments|Account|| |---|---|---|---| |2021|||2022| |E|||E| ||RECEIPTS||| |18532|Grants Received||13467| |6465|Booking Fees||12007| |0|Rural Reels||-125| |20|Way Leave||20| |2|Bank Interest Received||31| |5|Fund Raising Net ofExpenses||5| |0|Donations
Received||0| |25024|Total Receipts||25405| ||PAYMENTS||| |3890|Repairs &Renewals||28975| |3057|Cleaning and Grass Cutting||3355| |442|Electricity||1233| |851|Gas||1156| |0|Eqmpment
Hire||672| |507|Insurance||585| |476|Internet||583| |214|Water||396| |0|Legal Fees||376| |0|Hallmaster
Subsc iption||212| |105|Sundry and postage||177| |132|PRS||148| |9674|Total Payments||37868| |15350|Surplus forthe year||-12463| ||Balance Sheet|| |---|---|---| |2021||2022| |E||| ||Current
assets|| ||Bank and cash balances:|| |839|Community
account|376| |28000|High interest business account|16000| |28839|Total net Assets|16376| ||Reconciliation
ofCurrent assets|| |13488|Current Assets as at 1January 202|28839| |15350|Surplus for the year|-12463| |28839|Current Assets as at 31December 2022|16376| ## ## |O
CHARITY COMMISSION
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CHARITY COMMISSION
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CHARITY COMMISSION
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CHARITY COMMISSION
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CHARITY COMMISSION
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CHARITY COMMISSION
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Callow End Village Hall
Receipts|Cn
Callow End Village Hall
Receipts|Cn
Callow End Village Hall
Receipts|Cn
Callow End Village Hall
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accounts||CC~Sa| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||Forthe period
from|||I Janauaiy 2022||To|31||L,
cr cc-
December 2022||||| |||~||||~|~||||||||||||| ||||||||Unrestricted
funds||||Restricted
funds|Endowment
funds|||Total||funds||Last year| ||||||||tonle everest
6|||to the nearest 6||tothe nearest 6||to||the nearest 6|||tothe nearest f| |A1 Receipts|||||||||||||||||||| |Booking fees||||||||12|007|||||||||12007|6465| |Fund raising net ofexpenses|||||||||||||||||||| |Donations
received|||||||||||||||||||| |Wa leave|||||||||20|||||||||20|20| |Bank interest received|||||||||31|||||||||31|| |Grants received||||||||13467||||||||||13467|18532| |u
total(Gross|income||||rAR)|||25|530|||||||||25530|25024| |A2Asset and investment||sales|||||||||||||||||| |(seetable .|||||||||||||||||||| ||r|||ub|tots
'os+Mmp~~~aa 530||||||||||||||| |A3 P
ments|||||||||||||||||||| |Cleaners costs||||||||2,320||||||||||2,320|2,230| |Cleanin
roduct|||||||||175|||||||||175|105| |Window Cleanin|||||||||||||||||||40| |U kee
of
rounds
Re airs and renewals||||||||28|820
975|||||||||820
28,975|1,060
3,512| |E ui ment hire|||||||||672|||||||||672|| |Insurance|||||||||||||||||||507| |Internet||||||||||||||||||583|476| |Gas
'||||||||1,156||||||||||1,156|851| |Electri||||||||1|233|||||||||1233|| |Water|||||||||395|||||||||395|214| |Hall bookin
s stem|||||||||212|||||||||212|| |PRS|||||||||148|||||||||148|132| |Sund
and
sta e||||||||||||||||||177|55| |L
al|||||||||376|||||||||376|| |Subscri
tion|||||||||||||||||||| |Rural reels|||||||||125|||||||||125|| ||||Sub||total|||37,99||||||||||37,SS2|9,674| |A4Asset and investment|||||||||||||||||||| |urchases
see table|||||||||||||||||||| |||Sub
a v|||total
~|+~oat~~~9*|||||||||||||| |Net ofrecerptsl(payments)|||||||||||||||||||| |A5 Transl'em
between|funds||||||||||||||||||| |A6 Cash funds last year||end||||||28,838||||||||||28,&38|13,488| |Cash funds|this||year end|||||||||||||||16,376|| |||||||~|~ ~|~
~|~||~ ~||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||Unrestricted|Restricted||||Endowment| ||Categories|||Details||||funds||funds|||funds| |||||||||to neanmla|to nearest|||6|to neamat6| |Bf Cash|funds|||Current|account|||376|||||| |||||Deposit|account|||16,000|||||| |||||||Total cash funds||16,376|||||| |||||(ugmn|Onlunuuu|wnh|fuc8IPu und pnrnl8Bls||||||| ||||||||nccuuni(u))||||||| |||||||||Unrestricted|Restricted||||Endowment| |||||||||funds||funds|||funds| |||||Details||||to nearest 6|to nearest|||ru|to nearest 6| |B2Other|monetary assets||||||||||||| |||||Details||||Fund towhich
asset helen|Cost||(optional)||Current value
o tional| |B3Investment||assets|||||||||||| |84Assets retained for the||||Details||||Fund towhich
asset helen c|||||Current value
o tional| |charity's|own|use|||||||||||| |B5Liabilities||||Details
Toilet refurbishment||||Fund towhich
liabili
relates
500|Amount due
o
anal||||When doe
o dona)| |||||Rural reels||||93|||||| |Signed by one or two trustees on
behalf ofaa the trustees|||||Signature|||Print|Name||||Date of
a
roval| |||||||||Susan|Caccid|||||