Chortty reglstr•tlon number.. 506221 DORRIDGE VILLAGE HALL ASSOCIATION TRUSTEES. REPORT AND UNAUDITED FINANCIAL ATEmENTs FOR THE YEAR ENDED 31 MARCH 2026
Dorrldge Vlll•ge Hall Assoclatlon Contents Th151eos' Report Independent Exarnlne¢s Report Statement of FsnorKlal Athvl ststement of Fln•n¢lal PDsltlon Notes to the Flnandal Statements 9-11 Th• followlng pages do not form part of the statutory accounts.. Detsll& Statement of Flnandal •£tlvltSes 12
Dorrldge Vlllage Hall Assoclatlon Tru•tees' Report For The Year Ended 31 March 2026 The trustees present their report and the fjnandal statemertts for the year efided 31 Matt 2026. Alms •nd ObJ•rtl¥ DOrdge Vlllage Hall has contlnued to be exten$lvety used for the benent of the loc)18nd wlder communlty, wlth both the Maln Hall and the Smaller Meetlng Room were almost fully booked thrt)ughout the perlod. The hall contir>ue5 to provide an important service to the commun*ty shown in the ctyxistertty hl9h 112ation. utlllsatSon Is b&sed on the openlng hou 9am - midnight - 15 hours per day Weekdays = 75 houts Weekend5 - 30 hours Weekday hours - 46.75 = 62% utili5oUon Weekend hours w 14 - 47% utyllsation M••tlng Room Weekday ho - 30.75 41% utyli1jfi Weekend hours * O omparl•on wllh Ortob•r 2024 October 2024 49% 53% 26 6% June 2026 62% 47% 41ty) Maln Hall M-F Maln Holl WIE Meeting Jloorn M-F Meeting Iloorn WIE iitllls•tlon Durtng weekdayg, the maln hall Is not 8VallJble for use between iopm and 9am the folowlThJ mornlng, except for ot(a5ional partles on a Friday nlght. Th5 the moin hall utlli56tion over the usable m-10PM range 15 72% Gaps between booklngs of then I hour whKh are unllkely to be twked arr¥)unted to 13 hours which is obout 17% of the usable weekday hours. The av•il4ble spatt In the week Is Ihefefore IOODh-72%-1796 - 1146 For•c••t for 2026127 The online booking system provldes a report on the forecast Income based on booking$ that are alwdy entered Into the booking system. a hlgh percentage corne to Iruitlon. The foreca# incorne for 202617 based on current IxM)king5 15 E72000. As the budget for Sncome f¢x the year IS £68000. $0 the bjdget should be met based ON the current trnletttsryi provldlng the effort to market the hall Is su5talned and there are no slgnlflcant mjintenance actlvlUes that affect the venue from hall users. Contlnuln9 to hèndle $hprt notsce booklngs effertivety will be a 5ignifiunt factQT in arhievSn9 the budget In[rne. Sl¥nlflcant A¢¢i¥lUq• HALL PIAXNTtNANCE We have continued to maintain the Halls to keep to the standard that the publlc expett. Further enmancement to the heatingi and a reduced adrnlnistratlon burden Is experted from the Ilklng of the heavng controls to the Hallma5ter booklng system to enat4e the heat to be turned on and off at rneS and set to ternFefatus whlch are approprfate to Indlvldu)I users. Ounn9 the year nornol malntenance of the flre deon and alarni system wos undertaken with three okl flre exbnVUiShers and J flre anket ttpljced. A5 a revlew of the seCuty system a dec5slon has been taken to install fvrther seturtty corneras one each to the rear and 51de of the MeetlThg Roorn to remove a bllnd spot. tonslderntlon Is also beiiig glven to installlng up to two addiuonal Internal secudty camarns as a result of ¢on¢ern about thè behivior of o small rnlnortty of users. Weekly tests of the flre alami system are orrted out. We have continued to engage an outslde consuttanl to help us contlnue to meet the wulatory requirements. Regular tests on woter quality. gas and elettdcal 5Jfety etc. are carrted out. A lull a$be5tos inspectlon v4•5 atso carfed out Iturinq the We have continued to revie¥rf access and acCtsbillty arranoèments: ..COKllNUED Page J
Dorrldge Vllla9e Hall Asgoclatlon Trustees, Report (contlnued) For Th Year Ended 31 March 2026 Slgnlficant AttlvlUu- conllnu•O ' plan has b¢eft drnwn up and ¢on5ent ot¢talned from sIhU11 M8 Coundl to widefi the path to the rneetlng room by Jbout 5LN and cttan9e to conhguiation of some comer5 on the path to improve accesslblllty by wheelthalr5. At the same ttm< the wlde path from the ur path to the side the hall, whlctt has deted(rated bodfy. wlll relèld.. a grant has been obtaln to help install a holst in the d15abled tollet.. we contsnue to review entrance arrangements to the m•in h411 because of contlnuing water Ingress through the exlsttng doots.. initial estimates were higher than expected and dld not represent good Value for money. More recently a de51gn and build option has come foTh¥ard, whlch appear5 to offer better value for rnoney. As part of th15, a step free access YUld be provlded to the maln hall. Further improvements to the kltchen a belng tonsldered, In partlojlar the Instsiiatlon of a dlsh wash•r. Inlllal revlew has inditated that such an installation would requlre a rn0 $19ntfkant chan9e to the kltd)en layout. BECOMING GREENER At4D HOT WATER We secured a grani from Sollhull MBC'S communlty Inlrnstnjctrjre levy scheme to install solar panel$ on the rDDf of the ojttent entrar5Tr1bar area. together wrth associated stora9e batteries and the work wos cornpleted In the symmer of 2025. Thls has enabled us to undertake a Tadi¢al look at our hot vrfater Uirements,. this be¢•rne rnore uryent follts¥Ylng e follure of the hot water immersion heater which provlded hot wJter in summer month5 when the central hearing was off. As a result, an instant hot water hearing system, preferentially povler from the batteries 05 instslled for the main kitchen and maln toilets. We will be reYle¥Ying an(J replaang the hot water system to the secondory kitchen and toilets h1nd the stage in the coming months. Already the thange to the hot water 5yStern in the maln kltcheri has drawn posltlve comments from users. and earfy signs are that the expectea duCtion in Issues associated with contlnued vi•ter quality compllance wlll be forthcoming. Use of the bartee$ reduttior In cornpllance Issues should see a reductyon In costs In these areas. For the future, we wlll conttnue to revlew our arti¥fties to ensure that we con be as green •$ Is senslbly economlc. 51kh ANNIVERSARY 2027 Is the 50th anniversary of the t)tsrridge VIlge H•ll A$sodaon, we w51 be plènnlng as event dun4 the lète 5prlng /summer of 2027 to mark the occa40n. Addlllon•l P4ot• NAN MAPIA The charfty Is CMtrolled by fts governlng dc(ument. a deed of trust and c¥Jnstytutes èn unfjncorr)te* ch•dty. Ch•rfty Con•tttutlon Dettldge Vlllage Hall Ass¢)datlon Is an unlnts)rpornted assoclatlon deflneil by Its consfjtvtyon. A revlsed constltutlon via$ adopted on 9th N0Wemb 2017 and approved by the Charlry CommI55n. The Mana9Èment Commlttee has been administering the Assoclation in accordance w¥th thi5 revised constitutw snce then. The Constitutfon Is belng revlewed to provlde fiexlbllty In the apWntmeTrt of ThJstee5, as rnt everyone who could be valuable mernber of the operntlng team wlshes to have the extra burden of belng a Trustee and secondly to slmplify the commltteÈ structure. TNstees are OpnEed In occordance wlth the thor.5 c4JnStiiuVon at the AGM. member5 of the Exe0Je Corrmlttee are nomlnated by ttte Consdtutlon as Chortty Trustees (although as Indlcated above not all wlsh to undertake the rolel. ADMIXISTRATIOM Hallmoster has been 5uccessfvlly undertaklng some administrntlon tasks, portkuiafly In¥olclng And bookln95. Recently we Introduced the Sum-up system to enable users to pay for booking5 by Cfedlt Gryrd. Although Sum-up make5 a small charge each trnnsaction thé 4dministrntsve burden 15 slgnsficantly reduced. We shoukt thank all the members of the Exeeutlve Cornmirtee for th•r tireless efforts to ensure that the Hall runs as Srnoolhly as pos51ble and to Bèrnbarn Massey tontlnues to work wlth our booklngs team to Show prospethve hlrers of fattlltles. Ylnan¢l•l R•vl•w Page 2
Dorrldg• Vlllage Hall As•oclatlon Trustees. Report (contlnued) For The Year Ended 31 March 2026 Fln•ncl•l Po•ltSon R•vl•w of th• Yur The results for the year ore shown In the wtement of finarKlal aLtlvitl&8 fv the yeor erwjed 31 Marth 2026 on poge 8. The rt surplus In operatlng •cUv+tles amounted to £14.831 12025.. É10,2611- The surplu5 adslThg In the year all rdates to unrestdtted funds. The Trustees c¢n$ider the flnanclol [lty.0n of thE A550CiatloTr to be tIsfaCtOry. The net current assets of £153,5?4 (2025: £138.71314re a¢Yequate to cover the on-golng finandal comrnltments of the thadty. A•Mr¥u Poblcy The Trustees a mlndful that the long-term vlablllty of the charlty regulre$ than to retsln sufficlent funds to meet & ptsrtton of annual overheads and to en5ktre the bulldlng can be maintslned to a hlgm standard. The Assoclatyon should always hold sufficient cash to cover six month5, overheads and Sn addtbon aim to IK>l¢J additional liquid assets to briThJ totsl reserves up to £30.fMYJ. Itls reco9nTr5ed that the le¥el (rf reserves wlll fluctuate as morbty 15 spent on necewry repalrs. molntfnaThce and lrnprovements. . Estlmated cost of 6 months, i)verheads for Operang hall - £36,388 "Uquld assets. are defined as ftet current assets. At the end of March 2026 liquid assets were É153.574. R•l•v•nrn •nd Admlftlrtr•tl¥• Dal•l Mr Robert Beckham - Chalr Mr5 Kathenne Leach - TreJsurer Ms Susan Wdght- Secretary Mr Neerja Oandona - Secretary 5UPPOrt & bookkeeplng Mr Franci5 Baxter - Support & t¢)Dkln95 Mrs 8arbar• Massey- Support & booklngs crIty Numb•r 506221 IndependeAt Ex•mln•r Westacc Ltd Westatt Ltd Suite X. Priest House 1624 High Street Knowle. Solihull West MldLands B93 0)U Davld French - BoLiking Manager and Projett Management Steve Wdght- Support and Project Management Bots Tabb- Hall Malntenanee Paul Froggart - Support and Bookings eelinda Waseckl Judith Ward Michelle Nevin Vkkl Elery-slevln azel Wright joy marnn Margaret Thornpson Rebekah Jennett ..COKnNUED Page 3
Dorrldge Vlllage Hall A$s(atIOn Trustees, Report {contlnued) For The Year Ertd 31 M•rth 2026 Ref•r•nt¢ and AdmSnl•tr4ttv• D•ta51- ttInu•d Gwftrey Wright Pat Lawrence Lloyds Bank PLC 9-11 Poplar Ro Sollhull West Mldlands B91 3AN Vlllye Hall Addrw• Dorrldge Vlllaoe H•lJ Grange Road Dorrlé9e Solihull West Midlands 893 8QA Page 4
Dorrldge Vlll•ge Hall Assoclatlon Trustees. Report (¢ontlnued) For The Y•Jr Ended 31 M•rch 2026 Addltlon•l 14ot• Accountlng B•il• The chanty has transltloned from the Attrua15 Ws to R#•pts and Paymefits accounts thls year. TherEth, wh)r year flgures a rnDt directyy comparable. As a result the resefrves brought fon¥ord have been adjusted to rellect the Net Current Assers of £130,514. Non c•sh assets of £117,774 were rnoveo to the Statement of Assets & Uablllues. The trustees. rEPOrt was approved by the board of trustees and 4gr*d on its bEhall ty: MrRo Mfs Kaththne Leach Trustee lo/&. Poge 5
Dorrldge Vlllage H•ll AO¢latIOn Independent Examlner's Report to the Trustees of Dorridge Vlllage Hall Assoclatlon For Tho Year ended 31 March 2026 I report to the trustees on my examlnatlon ol the x¢ounts of Dornd9e Willage Mall A550datlon (the Trust} lor the year ended 31 Morch 2026. A0•ponbIlItIè •nd B••l• ol R•port As the chèrity tTUStees of the Trust are wpOn9b for the preparnljon of the accounts In acr0)r¢ with the ulrements of the Chonties Act 2011 1.the Act"). I reoort In respect of my examlnabon of the TnJ5t's accounts carried out under sethon 145 of the 20LI Act and in carrying out rny examinatson. I have lowed the Op4(able Direcbons given by the Charlty Commission under Section 14515llb) of the Act. irtd•wnd•nt Ex•ffllMr'• St•tem¢rt I have completed my examiAauon. I confirm that no matertal matters h•¥e come to my attefttion In tonnectyon wth the eyarnlnatlon glvlng rne cause to believe that In any matenal fe5pect- l. ac£ounbng records were not kept in respÈct of the Trust os reqvlred by sectlon 130 of the Act.. or 2. the aecounts do not accord with those records: or 3. the account5 do not cornply wlth the appllcable reqU1Met$ ¢oncernlng the form and contenrs of accounts set out In the Charities (Accounts and Reports) Regulatlons 2008 other than any requlrement that the accounts glve a 'true and ralr vlew. whith is not a rnatter consldered as part of an Independent examinatlon. I have no concerns oTrd have come across no other m•tter5 in connection with the examlnatlon to whlch atteTh0ft sh¢uld be drawn In th1$ rep¢)rt In order to enable a prnper understan¢lng of the a¢¢ounts to be re41dd. Westacc Ltd 1010812026 Sulte K, Prtest House 1624 High Street Knowle, Sollhull West Mldlands B93 OJU Page 6
Dorrldge Vlllage Hall As•ocl•tlon Statefftent of Flnanclal Activltie$ For The Year End•d 31 March 2026 2026 2025 Unr•strlct•d Vnre#trfct•d fvnds ftbnds INCOME AND tIllKIW•IEIITS FROM: Donation5 and legacies Chartrable avItIeS.. Charttable ActIvIe$ Investments 18.000 67.118 1.621 60,8BI 5,399 86.738 66,280 EXPÉ14DrnJRt 011: Charttable artlvltles.. table Act*vltles {71.9071 141,471) NET INCOME 14.831 24,609 NET MOVEMENT IN FUNDS RECONCIUATIOM OF FUNDS: Totsl funds brought fon¥ard 14.B31 24.809 138,743 113.934 TOTAL FUNOS CAARIED FORWARD 153.574 138,743 The note5 on pages 9 to 11 forni of these finandal statements. Page 7
Dorrldge Vlll•ge HJII Assodatlon statement of Flnancial Posltlon AS At 31 March 2026 2020 202S UnreAtrlct•d Tot•1 lund% fund• CURRENT AsseTS Debtors Cash at bank and In hand 6,465 140,699 153,574 153,574 147.164 Cr•dlioY: Amount F•lllng Du• Wlthln On• Yr 18.421) 14ET CURREMT ASSETS (UAOILMES) 153.574 138,743 TOTAL ASSEfs LESS CURReNT UA8ILmES 153.574 138,743 eT ASSErs 153.574 138.743 FUNDS OF THE CHARrrY UnStrICted Funds 153,574 138,?43 TOTAL FUNDS 153.574 138.743 behalf of the board Mr Mrs Katherfne Leach stee Date The notss on pages 9 to 11 forrn part of these financial sratem*ts.
Dorrldge Vlllage Hall Assoclatlon Notes to the Flnanclal Ststements For The Year Ended 31 March 2026 Donldge Village Hall Assoda0n is an unincorporated chaffty regb5tered wlth the Charity Commlsslont regISte tharity number 506221. The Pfipopal address is . 2. A¢¢•untlny Pollcl 2.1. ol Prnwr•tlon of Flnondal St•t•m•nts The f¢nandal ststernents have been ppared in accordance with the Charibes SORP {FRS 1021 'AccounUng and 8£p)rtlng by Chorities.. Statement of Recomrnended PrnCtl appllcable to charftles preparlng thelr accounts in accordance with the Financial AwrtIng Stsndard applicable in the UK and Republlc of Ireland IFRS 1021 leffe¢Ove I January 20191" Fiwnclal Reportlng Standord 102 Vhe Flnandal Reporbn9 StsTrdard appllcèble In the UK ond Republic ol Ireland" and the Chbrttie5 Act 2011. The charity is a Putyli¢ Benefft Enty as defined by FRS LO2. 2.2. In1¥ R•Nwrc•• All Incorning resources Including 9rnnt Income. are In¢l¥defJ In the Ststement of Financial ActlvSts when the ch)rity 15 enutled to the Income. Is rtaIn that the resources will be recelved, and the amoun¢ can be quantlAed wlth rÉèson8ble accurncy. The followln9 speclfic Olcles a applled to certaln catrforfes of Income. Non-refundable deposits are recogn15ed as deferred Sncome. Inujmo from hlrlng out Halland provtslon of the bar faclllty Is recognlsed on the date of the hlre taklng place. Donated 5ervitts and fadlliles are included where the value to the chjrity is reasonably quontifiable and measurable. They a valued In the actounts at the amount the Tnjstees would have been willing to pay for the serves and fa£llltle5 on the oFen matet. The vJlue of servlces provided by VDlunteers has not been Induded In these accounts. 2.3. C••h and C•Jh tqvlvalents Cash ond cash equl¥alents are baslc flnand)1 •gsets and Indude cash In hand and depot5 held ot call wlth n$. 2026 1025 Unr•strlrt•d Unr••trlct•d fun fun Bank Intsrest recdvable 1.621 5.399 4. An•ly•li of ExpeTrdltyr• 2020 undert••n dirertlv (see note Sl Totsl ChorItab Activities 4.120 67,787 71.907 2025 und•rtalr•n dir¢rtl¥ {see note S) Total Ch•rttable Actlvits 3.188 38,283 41.472 Page 9
Dorrldge Vlllage Hall AO¢latIOn Notes to the Flnancial Ststements (contlnued) For The Year Ended 31 March 2026 5. Support Co•ts 2026 Ch•rlt•bl• AdlvltF• Premises experse5: Pates 669 3,333 8.379 970 operty servkes ght and heat Water rates Repalrs ap)d malntenan Cleanlng Premise5 In5urnnce other prernlses costs Genernl admlnlstrntlon.. Computer and nSuMbS Royalties and licence fees payable 15.883 12,553 5,041 18.958 1,472 106 423 67.787 2015 Ch•rltable Prernlses expenses: Rent Rate5 25 oht and heat Woter rates Repalrs and m8lntenanee Cleanlng Prernises Insurance Genernl 4Jdmlnlstratlon'. prtntyngi postsge and 5tatlonery Telecommunlcations and data costs Webslte costs 11,082 1,303 7,489 11,241 2,422 778 144 Independent e¥amlntrs fees Royaltles and Ilcence lees payable Sundry expenses 1.480 1.288 38,283 6. Av•r•g• Ilumb•r of Employ• Avenge number of ernployees lurtng the year was: NIL12025.. NIL) None of the trustees rttyved any remuneravon or any other berofits frorn on employmeni the charfty or ) related ent duAng the current or prevlous ye4r. Page io
Dorrldge Vlllage Hall Assoclatlon Notes to the Financlal Statements (¢ontinued) For Th• Yr EThd 31 March 2026 No twstee expenses hove been 11KrTed. 8. knl*t¢d P•rty DIKIow There have been no related party transactlons In the reportlng perfod that requlre dlsdosure. P49e 11
Dorrldge Vlllage Hall As8ocl•tlon Detalled Ststement of Flnancial Activiti For The Year Endqd 31 March 2026 202• 2025 Tot•1 lund• Tot•1 nd¥ INCOME AP40 ENDOWMENTS FROM: Don•tlon• and le9atles 18,C)O 18,000 Ch•rlt•bl• Artl¥lll••: Ch•rtt•ble Actlvltl•¥ Incfjme from chantable actlvitles 67.118 60,881 67,118 60,881 Inv••tm•nt• B)nk InterESt re1VOble 1.621 5,399 1.621 5,399 86,738 66,280 EXPENDITURE ON.. Charltable Actlvltl•: Ch•rltabl• Actlvlll Waste disposal Rent {4.1201 13,188) 125) (268) Rates Property services Ught and he* Water rates {669) (3,333) {8,3791 19701 115,8831 112,5531 (5,0411 118,9581 {1,472} 111,0821 11.303) 17,489) 111.241) 12,422} Repairs •nd maintenance Cleanlng Premlses Insurance Other premises u)sts puter and consurnables Pdntlng, fvge ond ststionery Telecommunlcatlons and dala costs Website costs 179} 1778) 11441 1684) 11,480) 11.288) Independent exarytlnefs fees Royalties and licen fees payable Svndry expenses (106) 14231 171,9071 141.4711 171.9071 141,471) 14ET INCOME 14,831 24.809 Page 12