Chortty reglstr•tlon number.. 506221
DORRIDGE VILLAGE HALL ASSOCIATION
TRUSTEES. REPORT AND
UNAUDITED FINANCIAL ￿ATEmENTs
FOR THE YEAR ENDED 31 MARCH 2026

Dorrldge Vlll•ge Hall Assoclatlon
Contents
Th151eos' Report
Independent Exarnlne¢s Report
Statement of FsnorKlal Athvl
ststement of Fln•n¢lal PDsltlon
Notes to the Flnandal Statements
9-11
Th• followlng pages do not form part of the statutory accounts..
Detsll& Statement of Flnandal •£tlvltSes
12

Dorrldge Vlllage Hall Assoclatlon
Tru•tees' Report For The Year Ended 31 March 2026
The trustees present their report and the fjnandal statemertts for the year efided 31 Ma￿tt 2026.
Alms •nd ObJ•rtl¥
DOr￿dge Vlllage Hall has contlnued to be exten$lvety used for the benent of the loc)18nd wlder communlty, wlth both the
Maln Hall and the Smaller Meetlng Room were almost fully booked thrt)ughout the perlod.
The hall contir>ue5 to provide an important service to the commun*ty shown in the ctyxistertty hl9h ￿￿112ation.
utlllsatSon Is b&sed on the openlng hou￿ 9am - midnight - 15 hours per day
Weekdays = 75 houts
Weekend5 - 30 hours
Weekday hours - 46.75 = 62% utili5oUon
Weekend hours w 14 - 47% utyllsation
M••tlng Room
Weekday ho￿￿ - 30.75 41% utyli￿1￿jfi
Weekend hours * O
omparl•on wllh Ortob•r 2024
October 2024
49%
53%
26
6%
June 2026
62%
47%
41ty)
Maln Hall M-F
Maln Holl WIE
Meeting Jloorn M-F
Meeting Iloorn WIE
iitllls•tlon
Durtng weekdayg, the maln hall Is not 8VallJble for use between iopm and 9am the folowlThJ mornlng, except for
ot(a5ional partles on a Friday nlght. Th￿5 the moin hall utlli56tion over the usable ￿m-10PM range 15 72%
Gaps between booklngs of ￿ then I hour whKh are unllkely to be twked arr¥)unted to 13 hours which is obout 17% of
the usable weekday hours.
The av•il4ble spatt In the week Is Ihefefore IOODh-72%-1796 - 1146
For•c••t for 2026127
The online booking system provldes a report on the forecast Income based on booking$ that are alwdy entered Into the
booking system. a hlgh percentage corne to Iruitlon. The foreca# incorne for 202617 based on current IxM)king5 15 E72000.
As the budget for Sncome f¢x the year IS £68000. $0 the bjdget should be met based ON the current trnletttsryi provldlng
the effort to market the hall Is su5talned and there are no slgnlflcant mjintenance actlvlUes that affect the ￿venue from
hall users. Contlnuln9 to hèndle $hprt notsce booklngs effertivety will be a 5ignifiunt factQT in arhievSn9 the budget In[￿rne.
Sl¥nlflcant A¢¢i¥lUq•
HALL PIAXNTtNANCE
We have continued to maintain the Halls to keep ￿ to the standard that the publlc expett. Further enmancement to the
heatingi
and a reduced adrnlnistratlon burden Is experted from the Ilklng of the heavng controls to the Hallma5ter booklng
system to enat4e the heat to be turned on and off at ￿rneS and set to ternFefatu￿s whlch are approprfate to Indlvldu)I
users.
Ounn9 the year nornol malntenance of the flre de￿on and alarni system wos undertaken with three okl flre
exbnVUiShers and J flre ￿anket ttpljced. A5 a revlew of the seCu￿ty system a dec5slon has been taken to install fvrther
seturtty corneras one each to the rear and 51de of the MeetlThg Roorn to remove a bllnd spot. tonslderntlon Is also beiiig
glven to installlng up to two addiuonal Internal secudty camarns as a result of ¢on¢ern about thè behivior of o small
rnlnortty of users. Weekly tests of the flre alami system are orrted out.
We have continued to engage an outslde consuttanl to help us contlnue to meet the wulatory requirements. Regular tests
on woter quality. gas and elettdcal 5Jfety etc. are carrted out. A lull a$be5tos inspectlon v4•5 atso carfed out Iturinq the
We have continued to revie¥rf access and acCts￿billty arranoèments:
..COKllNUED
Page J

Dorrldge Vllla9e Hall Asgoclatlon
Trustees, Report (contlnued)
For Th* Year Ended 31 March 2026
Slgnlficant AttlvlUu- conllnu•O
' plan has b¢eft drnwn up and ¢on5ent ot¢talned from s￿IhU11 M8 Coundl to widefi the path to the rneetlng room by Jbout
5LN and cttan9e to conhguiation of some comer5 on the path to improve accesslblllty by wheelthalr5. At the same ttm<
the wlde path from the ur path to the side the hall, whlctt has deted(rated bodfy. wlll ￿ relèld..
a grant has been obtaln to help install a holst in the d15abled tollet..
we contsnue to review entrance arrangements to the m•in h411 because of contlnuing water Ingress through the exlsttng
doots.. initial estimates were higher than expected and dld not represent good Value for money. More recently a de51gn and
build option has come foTh¥ard, whlch appear5 to offer better value for rnoney. As part of th15, a step free access Y￿Uld be
provlded to the maln hall.
Further improvements to the kltchen a￿ belng tonsldered, In partlojlar the Instsiiatlon of a dlsh wash•r. Inlllal revlew has
inditated that such an installation would requlre a rn0￿ $19ntfkant chan9e to the kltd)en layout.
BECOMING GREENER At4D HOT WATER
We secured a grani from Sollhull MBC'S communlty Inlrnstnjctrjre levy scheme to install solar panel$ on the rDDf of the
ojttent entrar5Tr1bar area. together wrth associated stora9e batteries and the work wos cornpleted In the symmer of 2025.
Thls has enabled us to undertake a Tadi¢al look at our hot vrfater ￿Uirements,. this be¢•rne rnore uryent follts¥Ylng ￿e
follure of the hot water immersion heater which provlded hot wJter in summer month5 when the central hearing was off. As
a result, an instant hot water hearing system, preferentially povler from the batteries 05 instslled for the main kitchen and
maln toilets. We will be reYle¥Ying an(J replaang the hot water system to the secondory kitchen and toilets ￿h1nd the stage
in the coming months. Already the thange to the hot water 5yStern in the maln kltcheri has drawn posltlve comments from
users. and earfy signs are that the expectea ￿duCtion in Issues associated with contlnued vi•ter quality compllance wlll be
forthcoming. Use of the barte￿e$ reduttior* In cornpllance Issues should see a reductyon In costs In these areas.
For the future, we wlll conttnue to revlew our arti¥fties to ensure that we con be as green •$ Is senslbly economlc.
51kh ANNIVERSARY
2027 Is the 50th anniversary of the t)tsrridge VIl￿ge H•ll A$soda￿on, we w51 be plènnlng as event du￿n4 the lète 5prlng
/summer of 2027 to mark the occa40n.
Addlllon•l P4ot•
NAN
MAPIA
The charfty Is CMtrolled by fts governlng dc(ument. a deed of trust and c¥Jnstytutes èn unfjncor￿r)te* ch•dty.
Ch•rfty Con•tttutlon
Dettldge Vlllage Hall Ass¢)datlon Is an unlnts)rpornted assoclatlon deflneil by Its consfjtvtyon. A revlsed constltutlon via$
adopted on 9th N0Wemb￿ 2017 and approved by the Charlry CommI55￿n. The Mana9Èment Commlttee has been
administering the Assoclation in accordance w¥th thi5 revised constitutw snce then.
The Constitutfon Is belng revlewed to provlde fiexlbllty In the apWntmeTrt of ThJstee5, as rnt everyone who could be
valuable mernber of the operntlng team wlshes to have the extra burden of belng a Trustee and secondly to slmplify the
commltteÈ structure.
TNstees are Op￿nEed In occordance wlth the thor￿.5 c4JnStiiuVon at the AGM. member5 of the Exe0J￿e Corrmlttee
are nomlnated by ttte Consdtutlon as Chortty Trustees (although as Indlcated above not all wlsh to undertake the rolel.
ADMIXISTRATIOM
Hallmoster has been 5uccessfvlly undertaklng some administrntlon tasks, portkuiafly In¥olclng And bookln95. Recently we
Introduced the Sum-up system to enable users to pay for booking5 by Cfedlt Gryrd. Although Sum-up make5 a small charge
each trnnsaction thé 4dministrntsve burden 15 slgnsficantly reduced.
We shoukt thank all the members of the Exeeutlve Cornmirtee for th•r tireless efforts to ensure that the Hall runs as
Srnoolhly as pos51ble and to Bèrnbarn Massey tontlnues to work wlth our booklngs team to Show prospethve hlrers of
fattlltles.
Ylnan¢l•l R•vl•w
Page 2

Dorrldg• Vlllage Hall As•oclatlon
Trustees. Report (contlnued)
For The Year Ended 31 March 2026
Fln•ncl•l Po•ltSon
R•vl•w of th• Yur
The results for the year ore shown In the wtement of finarKlal aLtlvitl&8 fv the yeor erwjed 31 Marth 2026 on poge 8. The
r￿t surplus In operatlng •cUv+tles amounted to £14.831 12025.. É10,2611- The ￿ surplu5 adslThg In the year all rdates to
unrestdtted funds.
The Trustees c¢n$ider the flnanclol [￿lty.0n of thE A550CiatloTr to be ￿tIsfaCtOry. The net current assets of £153,5?4 (2025:
£138.71314re a¢Yequate to cover the on-golng finandal comrnltments of the thadty.
A•Mr¥u Poblcy
The Trustees a￿ mlndful that the long-term vlablllty of the charlty regulre$ than to retsln sufficlent funds to meet & ptsrtton
of annual overheads and to en5ktre the bulldlng can be maintslned to a hlgm standard. The Assoclatyon should always hold
sufficient cash to cover six month5, overheads and Sn addtbon aim to IK>l¢J additional liquid assets to briThJ totsl reserves up
to £30.fMYJ. Itls reco9nTr5ed that the le¥el (rf reserves wlll fluctuate as morbty 15 spent on necewry repalrs. molntfnaThce
and lrnprovements.
. Estlmated cost of 6 months, i)verheads for Opera￿ng hall - £36,388
"Uquld assets. are defined as ftet current assets.
At the end of March 2026 liquid assets were É153.574.
R•l•v•nrn •nd Admlftlrtr•tl¥• Dal•l
Mr Robert Beckham - Chalr
Mr5 Kathenne Leach - TreJsurer
Ms Susan Wdght- Secretary
Mr Neerja Oandona - Secretary 5UPPOrt & bookkeeplng
Mr Franci5 Baxter - Support & t¢)Dkln95
Mrs 8arbar• Massey- Support & booklngs
c￿rIty Numb•r
506221
IndependeAt Ex•mln•r
Westacc Ltd
Westatt Ltd
Suite X. Priest House
1624 High Street
Knowle. Solihull
West MldLands
B93 0)U
Davld French - BoLiking Manager and Projett Management
Steve Wdght- Support and Project Management
Bots Tabb- Hall Malntenanee
Paul Froggart - Support and Bookings
eelinda Waseckl
Judith Ward
Michelle Nevin
Vkkl Elery-slevln
azel Wright
joy marn￿n
Margaret Thornpson
Rebekah Jennett
..COKnNUED
Page 3

Dorrldge Vlllage Hall A$s(￿atIOn
Trustees, Report {contlnued)
For The Year Ertd￿ 31 M•rth 2026
Ref•r•nt¢ and AdmSnl•tr4ttv• D•ta51*- t￿tInu•d
Gwftrey Wright
Pat Lawrence
Lloyds Bank PLC
9-11 Poplar Ro
Sollhull
West Mldlands
B91 3AN
Vlll*ye Hall Addrw•
Dorrldge Vlllaoe H•lJ
Grange Road
Dorrlé9e
Solihull
West Midlands
893 8QA
Page 4

Dorrldge Vlll•ge Hall Assoclatlon
Trustees. Report (¢ontlnued)
For The Y•Jr Ended 31 M•rch 2026
Addltlon•l 14ot•
Accountlng B•il•
The chanty has transltloned from the Attrua15 Ws to R#•pts and Paymefits accounts thls year. TherEth, wh)r year
flgures a￿ rnDt directyy comparable.
As a result the resefrves brought fon¥ord have been adjusted to rellect the Net Current Assers of £130,514. Non c•sh assets
of £117,774 were rnoveo to the Statement of Assets & Uablllues.
The trustees. rEPOrt was approved by the board of trustees and 4gr*d on its bEhall ty:
MrRo
Mfs Kaththne Leach
Trustee
lo/&.
Poge 5

Dorrldge Vlllage H•ll A￿O¢latIOn
Independent Examlner's Report to the Trustees of Dorridge Vlllage Hall Assoclatlon
For Tho Year ended 31 March 2026
I report to the trustees on my examlnatlon ol the x¢ounts of Dornd9e Willage Mall A550datlon (the Trust} lor the year ended
31 Morch 2026.
A0•pon￿bIlItIè￿ •nd B••l• ol R•port
As the chèrity tTUStees of the Trust ￿ are wpOn9b￿ for the preparnljon of the accounts In ac￿r0)r￿¢ with the
ulrements of the Chonties Act 2011 1.the Act").
I reoort In respect of my examlnabon of the TnJ5t's accounts carried out under sethon 145 of the 20LI Act and in carrying
out rny examinatson. I have ￿lowed the Op￿4(able Direcbons given by the Charlty Commission under Section 14515llb) of
the Act.
irtd•wnd•nt Ex•ffllMr'• St•tem¢rt
I have completed my examiAauon. I confirm that no matertal matters h•¥e come to my attefttion In tonnectyon wth the
eyarnlnatlon glvlng rne cause to believe that In any matenal fe5pect-
l. ac£ounbng records were not kept in respÈct of the Trust os reqvlred by sectlon 130 of the Act.. or
2. the aecounts do not accord with those records: or
3. the account5 do not cornply wlth the appllcable reqU1￿Me￿t$ ¢oncernlng the form and contenrs of accounts set out In
the Charities (Accounts and Reports) Regulatlons 2008 other than any requlrement that the accounts glve a 'true and
ralr vlew. whith is not a rnatter consldered as part of an Independent examinatlon.
I have no concerns oTrd have come across no other m•tter5 in connection with the examlnatlon to whlch atteTh￿0ft sh¢uld be
drawn In th1$ rep¢)rt In order to enable a prnper understan¢lng of the a¢¢ounts to be re41d￿d.
Westacc Ltd
1010812026
Sulte K, Prtest House
1624 High Street
Knowle, Sollhull
West Mldlands
B93 OJU
Page 6

Dorrldge Vlllage Hall As•ocl•tlon
Statefftent of Flnanclal Activltie$
For The Year End•d 31 March 2026
2026
2025
Unr•strlct•d Vnre#trfct•d
fvnds
ftbnds
INCOME AND tIllKIW•IEIITS FROM:
Donation5 and legacies
Chartrable a￿vItIeS..
Charttable ActIvI￿e$
Investments
18.000
67.118
1.621
60,8BI
5,399
86.738
66,280
EXPÉ14DrnJRt 011:
Charttable artlvltles..
table Act*vltles
{71.9071
141,471)
NET INCOME
14.831
24,609
NET MOVEMENT IN FUNDS
RECONCIUATIOM OF FUNDS:
Totsl funds brought fon¥ard
14.B31
24.809
138,743
113.934
TOTAL FUNOS CAARIED FORWARD
153.574
138,743
The note5 on pages 9 to 11 forni of these finandal statements.
Page 7

Dorrldge Vlll•ge HJII Assodatlon
statement of Flnancial Posltlon
AS At 31 March 2026
2020
202S
UnreAtrlct•d Tot•1
lund%
fund•
CURRENT AsseTS
Debtors
Cash at bank and In hand
6,465
140,699
153,574
153,574
147.164
Cr•dlioY*: Amount* F•lllng Du• Wlthln On• Y￿r
18.421)
14ET CURREMT ASSETS (UAOILMES)
153.574
138,743
TOTAL ASSEfs LESS CURReNT UA8ILmES
153.574
138,743
eT ASSErs
153.574
138.743
FUNDS OF THE CHARrrY
Un￿StrICted Funds
153,574
138,?43
TOTAL FUNDS
153.574
138.743
behalf of the board
Mr
Mrs Katherfne Leach
stee
Date
The notss on pages 9 to 11 forrn part of these financial sratem*ts.

Dorrldge Vlllage Hall Assoclatlon
Notes to the Flnanclal Ststements
For The Year Ended 31 March 2026
Donldge Village Hall Assoda￿0n is an unincorporated chaffty regb5tered wlth the Charity Commlsslont regISte￿ tharity
number 506221. The Pfipopal address is .
2. A¢¢•untlny Pollcl
2.1. ol Prnwr•tlon of Flnondal St•t•m•nts
The f¢nandal ststernents have been p￿pared in accordance with the Charibes SORP {FRS 1021 'AccounUng and
8£p)rtlng by Chorities.. Statement of Recomrnended PrnCtl￿ appllcable to charftles preparlng thelr accounts in
accordance with the Financial Aw￿rtIng Stsndard applicable in the UK and Republlc of Ireland IFRS 1021 leffe¢Ove I
January 20191" Fiwnclal Reportlng Standord 102 Vhe Flnandal Reporbn9 StsTrdard appllcèble In the UK ond Republic
ol Ireland" and the Chbrttie5 Act 2011.
The charity is a Putyli¢ Benefft En￿ty as defined by FRS LO2.
2.2. In￿￿1￿¥ R•Nwrc••
All Incorning resources Including 9rnnt Income. are In¢l¥defJ In the Ststement of Financial ActlvSt*s when the ch)rity 15
enutled to the Income. Is ￿rtaIn that the resources will be recelved, and the amoun¢ can be quantlAed wlth rÉèson8ble
accurncy. The followln9 speclfic Olcles a￿ applled to certaln catrforfes of Income.
Non-refundable deposits are recogn15ed as deferred Sncome. Inujmo from hlrlng out Halland provtslon of
the bar faclllty Is recognlsed on the date of the hlre taklng place.
Donated 5ervitts and fadlliles are included where the value to the chjrity is reasonably quontifiable and
measurable. They a￿ valued In the actounts at the amount the Tnjstees would have been willing to pay for the
serv*es and fa£llltle5 on the oFen mat*et. The vJlue of servlces provided by VDlunteers has not been Induded
In these accounts.
2.3. C••h and C•Jh tqvlvalents
Cash ond cash equl¥alents are baslc flnand)1 •gsets and Indude cash In hand and depo￿t5 held ot call wlth ￿n*$.
2026
1025
Unr•strlrt•d Unr••trlct•d
fun
fun
Bank Intsrest recdvable
1.621
5.399
4. An•ly•li of ExpeTrdltyr•
2020
undert•*•n
dirertlv
(see note Sl
Totsl
ChorItab￿ Activities
4.120
67,787
71.907
2025
und•rtalr•n
dir¢rtl¥
{see note S)
Total
Ch•rttable Actlvit*s
3.188
38,283
41.472
Page 9

Dorrldge Vlllage Hall A￿O¢latIOn
Notes to the Flnancial Ststements (contlnued)
For The Year Ended 31 March 2026
5. Support Co•ts
2026
Ch•rlt•bl•
AdlvltF•
Premises experse5:
Pates
669
3,333
8.379
970
operty servkes
ght and heat
Water rates
Repalrs ap)d malntenan
Cleanlng
Premise5 In5urnnce
other prernlses costs
Genernl admlnlstrntlon..
Computer and ￿ ￿nSuM￿b￿S
Royalties and licence fees payable
15.883
12,553
5,041
18.958
1,472
106
423
67.787
2015
Ch•rltable
Prernlses expenses:
Rent
Rate5
25
oht and heat
Woter rates
Repalrs and m8lntenanee
Cleanlng
Prernises Insurance
Genernl 4Jdmlnlstratlon'.
prtntyngi postsge and 5tatlonery
Telecommunlcations and data costs
Webslte costs
11,082
1,303
7,489
11,241
2,422
778
144
Independent e¥amlntrs fees
Royaltles and Ilcence lees payable
Sundry expenses
1.480
1.288
38,283
6. Av•r•g• Ilumb•r of Employ•
Avenge number of ernployees lurtng the year was: NIL12025.. NIL)
None of the trustees rttyved any remuneravon or any other berofits frorn on employmeni the charfty or ) related ent
duAng the current or prevlous ye4r.
Page io

Dorrldge Vlllage Hall Assoclatlon
Notes to the Financlal Statements (¢ontinued)
For Th• Y￿r EThd￿ 31 March 2026
No twstee expenses hove been 11K￿rTed.
8. knl*t¢d P•rty DIKIow
There have been no related party transactlons In the reportlng perfod that requlre dlsdosure.
P49e 11

Dorrldge Vlllage Hall As8ocl•tlon
Detalled Ststement of Flnancial Activiti
For The Year Endqd 31 March 2026
202•
2025
Tot•1
lund•
Tot•1
nd¥
INCOME AP40 ENDOWMENTS FROM:
Don•tlon• and le9atles
18,C*)O
18,000
Ch•rlt•bl• Artl¥lll••:
Ch•rtt•ble Actlvltl•¥
Incfjme from chantable actlvitles
67.118
60,881
67,118
60,881
Inv••tm•nt•
B)nk InterESt re￿1VOble
1.621
5,399
1.621
5,399
86,738
66,280
EXPENDITURE ON..
Charltable Actlvltl•*:
Ch•rltabl• Actlvlll
Waste disposal
Rent
{4.1201
13,188)
125)
(268)
Rates
Property services
Ught and he*
Water rates
{669)
(3,333)
{8,3791
19701
115,8831
112,5531
(5,0411
118,9581
{1,472}
111,0821
11.303)
17,489)
111.241)
12,422}
Repairs •nd maintenance
Cleanlng
Premlses Insurance
Other premises u)sts
puter and ￿ consurnables
Pdntlng, fvge ond ststionery
Telecommunlcatlons and dala costs
Website costs
179}
1778)
11441
1684)
11,480)
11.288)
Independent exarytlnefs fees
Royalties and licen￿ fees payable
Svndry expenses
(106)
14231
171,9071
141.4711
171.9071
141,471)
14ET INCOME
14,831
24.809
Page 12