2025-10-31-accounts

Treasurer’s Report: Kenfig Hill and District Male Voice Choir For the Financial Year Ending 31st October 2025

Presented by Gary (Rupert) Davies, Treasurer, at the Annual General Meeting on 18[th] December 2025.

1. Introduction

This report provides a summary of the financial activities and position of the Kenfig Hill and District Male Voice Choir for the past financial year, in compliance with our governing document (the Constitution) and the legal duties required by the Charity Commission for England and Wales.

2. Financial Summary (The "Top Line")

Item	Current Year (£)	Previous Year (£)
Total Income	48,011	13,495
Total Expenditure	54,296	16,371
Net Position (Surplus/Deficit)	(6,285)	(2,876)
Bank Balance as at 31 Oct 2025	54,373	59,979

Key Takeaways:

• § The choir made a loss of this year of £6,285. The main reasons for this were:

• Patron donations were down by £1,450.

• The Gift Aid claim to HMRC for 2025 was not submitted by the financial year end (but will be claimed and included within the next accounting period). [ This amount was £2,450 for 2024 and will be circa £2,150 for 2025 ].

• The choir contributed £1,309 to the cost of the Jersey tour.

• Music Team expenses increased by £2,637.

  • [ There were additional music events during 2025 ].

• § Annual subscriptions were up by £650 (increased membership).

• § Concert/event income was up significantly by £2,647.

• § Reserves (the bank balance) remain very healthy at £54,373 which positions the choir well for the forthcoming year (and beyond).

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3. Detailed Income Breakdown

This section details where the money came from, linking back to the charity's powers to raise funds (Section 3 of the Constitution).

Source of Income	Amount (£)	Notes (e.g., # of concerts)
Member Subscriptions	5,250	(See Constitution 4.2)
Public Performance Fees & Collections	4,242	(See Constitution 3)
Grants & Donations	3,400
Fundraising Events	Nil
Other Income	35,119	Jersey tour
TOTAL INCOME	48,011

4. Detailed Expenditure Breakdown

This section shows how the funds were used to further the choir's objects (the study and practice of choral music by means of public performance).

Category of Expenditure	Amount (£)	Notes
Rehearsal/Venue Costs	38,608	Includes Jersey tour
Conductor & Accompanist Fees	11,688	(See Constitution 3)
Music, Uniforms, Equipment	607	(See Constitution 3)
Performance Related Costs	789
Insurance & Administration	2,604
TOTAL EXPENDITURE	54,296

5. Financial Position (Balance Sheet Snapshot) as at 31/10/25

• Current Assets:

• Bank Current Account: £54,373

• Bank Savings/Deposit Account: Nil

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• Cash on Hand: Nil

• Total Cash Assets: £54,373

• Liabilities:

• Outstanding Invoices/Bills: Nil

• Net Assets (Charity Reserves): £54,373

6. Compliance and Financial Management

• Accounting Records: The trustees confirm that proper accounting records have been kept in accordance with legal obligations (Constitution 6.4).

• Signatories: All payments and withdrawals during the year required authorisation by two trustees, including the Treasurer, as stipulated in the Constitution (6.2).

• Independent Examination/Audit: In line with the stricter requirement adopted by the trustees (Constitution 6.5), the annual accounts have been prepared and submitted for independent audit/examination by Mark Ellis. The formal audited accounts are available for review with this report.

7. Reserves Policy and Future Outlook

The reserves of £54,373 provide sufficient cover for all currently foreseeable operating and investment expenses. This ensures the choir's continuity and compliance with the duty to manage resources responsibly (Constitution 5.6).

Financially, we plan to focus next year on:

• § Developing sustainable budgetary management processes for improved fiscal decision making.

• § Refreshing the choir uniforms.

• § Developing further income streams (including fundraising).

• § Growing our membership through improved awareness and promotion.

Documents Attached:

Signed, formal "Profit and Loss" and "Balance Sheet" for the year ending 31st October 2025.

Signed	:	Name	:G Davies
Capacity	:Treasurer	Date	:

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Surplus (Deficit) for year	Accumulated Funds	MOVEMENTS OF FUNDS			Current Account	Stock of Uniforms	Stock of CDs	CURRENT ASSETS		Defibrator	Practise Room Eqpt	Chairs	Piano	Portable Piano	Computer	Conductors Stand	Typewriter	Music Cabinet	Music Resources				FIXED ASSETS
6,285) (	62,648				54,373	678	1,384		10,179	1,000	628	1,408	2,300	1,431	801	81	6	6	2,518	Cost		£
				679		178	184		317	67			150						100	Dep'n		£		2025
						500	1,200		9,889	910	628	1,408	2,200	1,431	801	81	6	6	2,418	Dep'n	Total	£
56,363			56,363		56,073				290	90	-	-	100	-	-	-	-	-	100	Net		£
Surplus (Deficit) for year	Accumulated Funds	MOVEMENTS OF FUNDS			Current Account	Stock of Uniforms	Stock of CDs	CURRENT ASSETS		Defibrator	Practise Room Eqpt	Chairs	Piano	Portable Piano	Computer	Conductors Stand	Typewriter	Music Cabinet	Music Resources				FIXED ASSETS
2,877) (	65,525				59,979	678	1,384		10,179	1,000	628	1,408	2,300	1,431	801	81	6	6	2,518	Cost		£
									650	100	120	112	57	3	4	1	1	1	251	Dep'n		£		2024
									9,572	843	628	1,408	2,050	1,431	801	81	6	6	2,318	Dep'n	Total	£
62,648				62,648	62,041				607	157	-	-	250	-	-	-	-	-	200	Net		£

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