## **Treasurer’s Report: Kenfig Hill and District Male Voice Choir For the Financial Year Ending 31st October 2025**
Presented by Gary (Rupert) Davies, Treasurer, at the Annual General Meeting on 18[th] December 2025.
## **1. Introduction**
This report provides a summary of the financial activities and position of the Kenfig Hill and District Male Voice Choir for the past financial year, in compliance with our governing document (the Constitution) and the legal duties required by the Charity Commission for England and Wales.
## **2. Financial Summary (The "Top Line")**
|**Item**|**Current Year (£)**|**Previous Year (£)**|
|---|---|---|
|**Total Income**|48,011|13,495|
|**Total Expenditure**|54,296|16,371|
|**Net Position (Surplus/Deficit)**|(6,285)|(2,876)|
|**Bank Balance as at 31 Oct 2025**|54,373|59,979|
## **Key Takeaways:**
- § The choir made a loss of this year of £6,285. The main reasons for this were:
- Patron donations were down by £1,450.
- The Gift Aid claim to HMRC for 2025 was not submitted by the financial year end (but will be claimed and included within the next accounting period). [ _This amount was £2,450 for 2024 and will be circa £2,150 for 2025_ ].
- The choir contributed £1,309 to the cost of the Jersey tour.
- Music Team expenses increased by £2,637.
- [ _There were additional music events during 2025_ ].
- § Annual subscriptions were up by £650 (increased membership).
- § Concert/event income was up significantly by £2,647.
- § Reserves (the bank balance) remain very healthy at £54,373 which positions the choir well for the forthcoming year (and beyond).
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## **3. Detailed Income Breakdown**
This section details where the money came from, linking back to the charity's powers to raise funds (Section 3 of the Constitution).
|**Source of Income**|**Amount (£)**|**Notes (e.g., # of concerts)**|
|---|---|---|
|Member Subscriptions|5,250|(See Constitution 4.2)|
|Public Performance Fees & Collections|4,242|(See Constitution 3)|
|Grants & Donations|3,400||
|Fundraising Events|Nil||
|Other Income|35,119|Jersey tour|
|**TOTAL INCOME**|**48,011**||
## **4. Detailed Expenditure Breakdown**
This section shows how the funds were used to further the choir's objects (the study and practice of choral music by means of public performance).
|**Category of Expenditure**|**Amount (£)**|**Notes**|
|---|---|---|
|Rehearsal/Venue Costs|38,608|Includes Jersey tour|
|Conductor & Accompanist Fees|11,688|(See Constitution 3)|
|Music, Uniforms, Equipment|607|(See Constitution 3)|
|Performance Related Costs|789||
|Insurance & Administration|2,604||
|**TOTAL EXPENDITURE**|**54,296**||
## **5. Financial Position (Balance Sheet Snapshot) as at 31/10/25**
- **Current Assets:**
- Bank Current Account: £54,373
- Bank Savings/Deposit Account: Nil
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- Cash on Hand: Nil
- _Total Cash Assets:_ **£54,373**
- **Liabilities:**
- Outstanding Invoices/Bills: Nil
- _Net Assets (Charity Reserves):_ **£54,373**
## **6. Compliance and Financial Management**
- **Accounting Records:** The trustees confirm that proper accounting records have been kept in accordance with legal obligations (Constitution 6.4).
- **Signatories:** All payments and withdrawals during the year required authorisation by two trustees, including the Treasurer, as stipulated in the Constitution (6.2).
- **Independent Examination/Audit:** In line with the stricter requirement adopted by the trustees (Constitution 6.5), the annual accounts have been prepared and submitted for independent audit/examination by Mark Ellis. The formal audited accounts are available for review with this report.
## **7. Reserves Policy and Future Outlook**
The reserves of £54,373 provide sufficient cover for all currently foreseeable operating and investment expenses. This ensures the choir's continuity and compliance with the duty to manage resources responsibly (Constitution 5.6).
Financially, we plan to focus next year on:
- § Developing sustainable budgetary management processes for improved fiscal decision making.
- § Refreshing the choir uniforms.
- § Developing further income streams (including fundraising).
- § Growing our membership through improved awareness and promotion.
## **Documents Attached:**
Signed, formal "Profit and Loss" and "Balance Sheet" for the year ending 31st October 2025.
|**Signed**|**:**|**Name**|**:**G Davies|
|---|---|---|---|
|**Capacity**|**:**Treasurer|**Date**|**:**|
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|Surplus (Deficit) for year|Accumulated Funds|**MOVEMENTS OF FUNDS**|||Current Account|Stock of Uniforms|Stock of CDs|**CURRENT ASSETS**||Defibrator|Practise Room Eqpt|Chairs|Piano|Portable Piano|Computer|Conductors Stand|Typewriter|Music Cabinet|Music Resources||||**FIXED ASSETS**||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|6,285)
(|62,648||||54,373|678|1,384||10,179|1,000|628|1,408|2,300|1,431|801|81|6|6|2,518|Cost||£|||
|||||679||178|184||317|67|||150||||||100|Dep'n||£||**2025**|
|||||||500|1,200||9,889|910|628|1,408|2,200|1,431|801|81|6|6|2,418|Dep'n|Total|£|||
|**56,363**|||**56,363**||56,073||||290|90|-|-|100|-|-|-|-|-|100|Net||£|||
|Surplus (Deficit) for year|Accumulated Funds|**MOVEMENTS OF FUNDS**|||Current Account|Stock of Uniforms|Stock of CDs|**CURRENT ASSETS**||Defibrator|Practise Room Eqpt|Chairs|Piano|Portable Piano|Computer|Conductors Stand|Typewriter|Music Cabinet|Music Resources||||**FIXED ASSETS**||
|2,877)
(|65,525||||59,979|678|1,384||10,179|1,000|628|1,408|2,300|1,431|801|81|6|6|2,518|Cost||£|||
||||||||||650|100|120|112|57|3|4|1|1|1|251|Dep'n||£||**2024**|
||||||||||9,572|843|628|1,408|2,050|1,431|801|81|6|6|2,318|Dep'n|Total|£|||
|**62,648**||||**62,648**|62,041||||607|157|-|-|250|-|-|-|-|-|200|Net||£|||
##
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