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2024-09-30-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 1 10 2023 To 30 9 2024

Section A Reference and administration details ~~Se~~

Charity name CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS

Other names charity is known by

Registered charity number (if any) 504834 ~~OT~~

Charity's principal address CUMBRIA YFC C0UNTY OFFICE

CIVILS STORE, BARBARY PLAINS, EDENHALL, PENRITH CUMBRIA Postcode CA11 8SR

Names of the charity trustees who manage the charity

Dates acted if not for whole Name of person (or body) entitled Trustee name Office (if any) ~~a~~ year to appoint trustee (if any) 1 JACK SOWERBY COUNTY CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM ~~a a a~~ 2 ABIGAIL GRAHAM COUNTY VICE CHAIR ELECTED AT THE CUMBRIA FEDERATION OF YOUNG FARMERS’ CLUBS AGM ~~aaa~~ MEGAN HARRISON ELECTED AT THE CUMBRIA FEDERATION OF 3 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT AGM ~~a~~ JACK JENKINSON ~~ee~~ ELECTED AT THE CUMBRIA FEDERATION OF 4 YOUNG FARMERS’ CLUBS NORTHERN DISTRICT AGM ~~po~~ 5 ERIN TILLEY ELECTED AT CLUB AGM ~~aaa~~ 6 KAYE BEATY ELECTED AT CLUB AGM ~~aa~~ 7 ADAM GARGETT ELECTED AT CLUB AGM ~~aa~~ 8 KATIE MAUGHAN ELECTED AT CLUB AGM ~~aa~~ 9 ALEX BLAND ELECTED AT CLUB AGM ~~aa~~ 10 REBECCA WHITFIELD ELECTED AT CLUB AGM ~~aa~~ 11 JAMES READ ELECTED AT CLUB AGM ~~aa~~ 12 MEGAN BENDLE ELECTED AT CLUB AGM ~~aa~~ 13 ROSIE PRATT ELECTED AT CLUB AGM ~~aa~~ 14 SAM PRATT ELECTED AT CLUB AGM ~~aa~~ 15 ROBBIE BEATY ELECTED AT CLUB AGM ~~aa~~ 16 HANNAH FARRER ELECTED AT CLUB AGM ~~aa~~ 17 EMMA JOHNSTONE ELECTED AT CLUB AGM ~~aa~~ 18 AMY LANGCAKE ELECTED AT CLUB AGM ~~aa~~ 19 ALEXIA MCMANUS ELECTED AT CLUB AGM ~~aa~~ 20 ROBYN BOWKER ELECTED AT CLUB AGM ~~aa~~ 21 SYDNEY SIMPSON ELECTED AT CLUB AGM ~~aa~~ 22 JAMES WILSON ELECTED AT CLUB AGM ~~aa~~ 23 RORY BEARD ELECTED AT CLUB AGM ~~aa~~ 24 KATIE LIDDLE ELECTED AT CLUB AGM ~~aa~~ 25 EMILY FISHER ELECTED AT CLUB AGM ~~a a~~

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----- Start of picture text -----
26 SOPHIE JONES ELECTED AT CLUB AGM
27 NATHAN ARMSTRONG ELECTED AT CLUB AGM
28 KATE ROWLAND ELECTED AT CLUB AGM
29 JOSH WADE ELECTED AT CLUB AGM
30 REBECCA GRIERSON ELECTED AT CLUB AGM
31 HANNAH HOLMES ELECTED AT CLUB AGM
32 CHLOE DODD ELECTED AT CLUB AGM
33 THEA MAIDWELL ELECTED AT CLUB AGM
34 KATIE MCKIE ELECTED AT CLUB AGM
35 SAMANTHA CLARK ELECTED AT CLUB AGM
REBECCA DENNEY ELECTED AT THE CUMBRIA FEDERATION OF
36 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
BROGAN JACKSON ELECTED AT THE CUMBRIA FEDERATION OF
37 YOUNG FARMERS’ CLUB SOUTHERN DISTRICT
AGM
38 JAMIE MCQUIRE ELECTED AT CLUB AGM
39 MOLLY STABLE ELECTED AT CLUB AGM
40 ADAM LOMAS ELECTED AT CLUB AGM
41 CALLY - JO DICKINSON ELECTED AT CLUB AGM
42 WILLIAM BLACK ELECTED AT CLUB AGM
43 JESSICA BLACK ELECTED AT CLUB AGM
44 JACK STRINGER ELECTED AT CLUB AGM
45 JADE PEARSON ELECTED AT CLUB AGM
46 JACK FISHER ELECTED AT CLUB AGM
47 JOSEPH MOORHOUSE ELECTED AT CLUB AGM
48 MARTHA GALBRAITH ELECTED AT CLUB AGM
49 ROSIE PARSONS ELECTED AT CLUB AGM
50 ELLIE NICHOLSON ELECTED AT CLUB AGM
51 LUKE HODGSON ELECTED AT CLUB AGM
52 ISABEL WILSON ELECTED AT CLUB AGM
53 CHELSEA WALTON ELECTED AT CLUB AGM
54 REBECCA BALMER ELECTED AT CLUB AGM
55 RUBY ALLAN ELECTED AT CLUB AGM
56 PHOEBE WHARTON
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

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Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Joanne Mills (Chief Officer)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution.

By the Cumbria Federation of Young Farmers’ Clubs (Cumbria YFC). How the charity is constituted (eg. trust, association, company) By election within Cumbria YFC either at club, district or county level. Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

Elected officers undergo officer training annually, following guidance and training plans developed by our Governing Body, the National Federation of Young Farmers’ Clubs (NFYFC). Included in this training is guidance on Public Benefit and the responsibilities that officers have as Trustees to ensure that Cumbria YFC’s obligations and duties in terms of Public Benefit are met.

In addition, elected officers are now asked to complete an online safeguarding module, devised by NFYFC to help them understand their safeguarding responsibilities. New for the coming year is training and guidance on behaviour and conduct and the responsibilities of representing a charitable youth organisation.

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Section C Objectives and activities

Summary of the objects of the
charity set out in its
governing document
Summary of the main
activities undertaken for the
public benefit in relation to
these objects (include within
this section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit)		 • To advance the education of young members of the public at large in
agriculture, home crafts, country life and related subjects; and
• In the interests of the social welfare of such members of the public to
provide and promote the provision of facilities for recreation and other
leisure time occupations, being facilities which will improve their
conditions of life and will assist in the development of their spiritual and
mental capacities, self- reliance and individual responsibility so that they
may grow to full maturity as individuals and members of the community.
In setting objectives and planning activities, events, competitions and
training for the members of the Cumbria Federation of Young Farmers’
Clubs, the Trustees gave careful consideration and diligence to the
Charity Commission’s Public Benefit guidance.
• Membership of Cumbria YFC is open to young people aged 10 – 28
years of age. Membership is not restricted to those from within a farming
background and clubs actively recruit for new members from within
schools, at shows and via their social media. This enables the
organisation to have a broad reach and be of public benefit, not only to
the young people of Cumbria, but to the broader communities that they
are linked to.
• All 25 young farmer clubs take part in annual voluntary work within their
local communities. Our young farmers recognise the importance of
community and are proud to play an active part in ensuring that their local
communities not only survive but thrive and build resilience.
Our young farmers provide much needed help and support to their
broader communities, enabling them to make a real difference and build
strong and lasting relationships and links within the places where they
live and work.
Voluntary work undertaken has included, repairing foot bridges,
rebuilding dry stone walls, planting hedges and clearing rivers and river
banks.

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Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Membership: Summary of the main achievements of the For the purposes of this report, the figures given for the annual charity during the year total will be those up to the end of July 2024, when the membership year came to a close. Cumbria YFC as an organisation continues to focus on encouraging members to take part in training, skills-based competitions, club activities and events. We finished the year end with a total of 1462 members (excluding Advisory Members and Club Leaders) across 25 clubs. This was a decrease of 13% on the previous year, which was disappointing. Our elected officers, however, are already working hard to provide ways to maintain current and attract new members for the coming year. Our smallest club is Carlisle YFC with 19 members and our largest club, Kent Estuary YFC has 98 members. Cumbria YFC operates as a democratic youth organisation. Clubs are actively encouraged to develop strong links with their local communities, working on community projects and activities and events that will bring benefit to the communities in which they live and work. Mentoring within clubs is a key aspect of the role of both elected officers and general members. Teaching and learning within a safe, secure and supported environment is essential to the survival and continuity of clubs and the organisation as a whole. As noted in many previous reports, young farmers do not necessarily come from a farming or agricultural background. Our members come from a variety of backgrounds however they all have the common interests of community, rural life and agriculture. Young farmers understand the importance of being part of a youth organisation that supports and celebrates Cumbria and its young people and as a successful youth organisation, Cumbria YFC works hard to ensure that it embraces and builds on this longestablished ethos. Competitions: This has been another very successful year for Cumbria YFC, with members taking part in a whole host of competitions, events and activities. Our young farmers continue to be very competitive and through taking part in 3 rounds of competitions (preliminary, district and county rounds) our members are able to develop skills and knowledge that enable them to achieve great success not only within the county, but also at area and national rounds of competitions. The Northern Area Weekend this year was hosted by East Riding YFC and held in Scarborough with Cumbria showcasing talent in the public speaking competitions, entertainments and sports resulting in Cumbria A taking a well-deserved 1[st ] place, Cumbria B placed 3rd and Cumbria C 6th. A fantastic result with several Cumbria YFC members qualifying for National Finals. At the National Finals, Kent Estuary YFC’s Rosie Parsons took a

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Section D Achievements and performance

very well-deserved 1[st] place in the Situations Vacant (22 – 28) competition. The Auctioneering competition saw Will Rogerson from Eden Valley YFC secure another 1[st] and Sarah Emmott from Greysouthen YFC showed her creative strength by taking a 1[st] in the Cube Display. Over the course of a year, our young farmers take part in over 60 competitions, including Public Speaking, Debating, Junior Reading, Situations Vacant (interviews), Just A Minute, Cookery, Tractor Handling, Flower Arranging, Baking and Clay Pigeon Shooting to name but a few. Competitions such as Fencing, Hedging, Walling, Auctioneering and Hand Sheep Shearing help to maintain the rural traditions and country skills which are an important part of farming heritage and tradition. Training and Standards: Annual officer training for both districts was held during the autumn. Training focused on giving Chairs, Secretaries and Treasurers the necessary tools and knowledge to carry out their roles and run their clubs safely and effectively. As in previous years, additional training sessions were carried out for Advisory Members to help them understand the importance of safeguarding, health and safety and risk assessments within the organisation and specifically within clubs. All elected officers must complete the NFYFC online safeguarding course within the first 2 months of taking up office. Training is also provided on Bars and Licensing to enable the young farmers to run their events and dances safely. Fundraising, Community and Charity Work: Fundraising continues to be an important activity for Cumbria YFC with a total of £80,147.67 raised for local and national charities and Cumbria YFC throughout the year. Fundraising continues to take many forms, with sponsored events, car pushes, tractor pulls, sponsored walks, curry nights, beetle drives, afternoon teas and bingo nights proving ever popular! Raughton Head YFC raised a staggering £29,967.77 with their Many Miles for MND and Broughton YFC raised an equally impressive £14,000 for Duddon and Furness Mountain Rescue. The Coming Year: The aims for Cumbria YFC for the coming year will continue to focus on the sustainability of the organisation with financial security being key. Looking to the future needs of our members in terms of training, activities and support will also be a priority with work undertaken to ensure that we remain relevant and engaged with our membership.

Our objectives will be to:

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Section D Achievements and performance

• Ensure that elected club officers are trained and supported and able to fulfil their roles and safeguarding responsibilities and run their clubs successfully. • Encourage members to take part in training and competitions at club, district, county, area and national level.

• Host 2 successful District Field Days.

• Reivew our organisational finances to ensure that we continue to provide value for money and exciting and fulfilling opportunities for our members.

• Encourage members to plan fundraising and volunteering activities and to become active and valued members of their local communities.

In addition, the Making of life-long friends, developing of skills, undertaking training to build on and broaden personal and collective skills set and generally enrich the lives of our members will continue to be a priority in all we do and we will work hard to ensure that this continues.

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Section D Achievements and performance

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Section E Financial review

1. Dissolution of the County Federation Brief statement of the charity’s policy on reserves If in the event of the dissolution of the County Federation there remains after the satisfaction of all its debts and liabilities any property or funds whatsoever to which it is beneficially entitled, the same shall be transferred to the National Federation of Young Farmers’ Clubs to be held on trust by the National Federation at its discretion and used for the benefit of the Young Farmers’ Clubs organisation in the area concerned and shall not be distributed among the Member Clubs of the County Federation unless the said National Federation is no longer in being at the time of dissolution. 2. Restricted Reserves

The restricted reserves are:

3. Unrestricted Reserves

The unrestricted reserves are available for the general operating expenditure of the charity. The charities reserve policy is to maintain freely available reserves equivalent to 12 months of budgeted operating expenditure, based on previous 6-year average. The trustees consider that unrestricted reserves of at least £110,277 should be maintained.

This will be reviewed at each finance and general-purpose committee meeting. Action will be taken to maintain the level of reserves by the finance and general-purpose committee.

Details of any funds materially in deficit

Further financial review details (Optional information)

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You may choose to include additional information, where relevant about:  the charity’s principal sources of funds (including any fundraising);  how expenditure has supported the key objectives of the charity;  investment policy and objectives including any ethical investment policy adopted. ~~_~~ Section F Other optional information Section G Declaration ~~___~~ The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s) Full name(s) JOANNE MILLS Position (eg Secretary, Chair, CHIEF OFFICER etc) Date 02/7/2025 ~~==~~ TAR 11 March 2012

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The Cumbria Federation of Young Farmers' Clubs

Financial Statements for the Year

Ended 30 September 2024

The Cumbria Federation of Young Farmers' Clubs

Charity Information for the Year Ended 30 September 2024

PRESIDENT J Garnett
CHAIRMAN C Wilson
TREASURER K Batty
CHIEF OFFICER J Mills
ADDRESS Civils Store
Barbary Plains
Eden Hall, Penrith
CA11 8SR
CHARITY NUMBER 504834
BANKERS HSBC
Market Square
Penrith
Cumbria
CA11 7SN
AUDITOR C Winspear

The Cumbria Federation of Young Farmers' Clubs

Statement of Financial Activities 30 September 2024

INCOMING
RESOURCES
CCC Service level agreement
Chairmans Ball
Club levies
N & S Contributions
N & S Social Contributions
Competition, course fees, raffles, office & sports entries
Cumbria Community Grant
Bar & dance takings
Entertainment/Drama takings
Northern Area income
Year book sponsorship
Bank interest
Clothing sales
Friends of Cumbria
North West Farmers Trust
Voluntary Action Cumbria
Francis C Scott Charitable Trust
Total Incoming Resources
RESOURCES
EXPENDED
Wages, social security & pensions
Training & DBS costs
Chairman's honorarium
Treasurer's honorarium
Office expenses
Website
Rent
Competition & meeting expenses
Year book
National levy & associated costs
Bar & dance expenses
Entertainment/Drama expenses
Insurance
Northern Area expenses
National expenses
Tug of War expenses
Bank charges
Chairmans Ball
Teenage Cancer Trust
Drug Awareness Training
Total Resources Expended
Net Incoming Resources
Fund balances brought forward
Balances carried forward		 Unrestricted
funds
20,000
-
74,526
32,000
8,000
1,829
-
23,700
28
1,315
4,024
1,999
-
-
-
167,421
69,440
1,037
1,250
500
7,962
1,700
9,061
2,000
44,739
17,653
938
10,305
397
20
420
260
5,065
172,747
5,326
-
150,877
145,551		 Restricted
funds
Note 1
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1,000
1,400
-
2,400
9,618
-
-
-
-
-
-
2,400
-
-
-
-
-
-
-
-
-
-
-
-
12,018
9,618
-
9,618
-		 Total
30.9.2024
20,000
-
74,526
32,000
8,000
1,829
-
23,700
28
-
1,315
4,024
-
1,999
1,000
1,400
-
169,821
79,058
1,037
1,250
500
7,962
-
1,700
11,461
2,000
44,739
17,653
938
10,305
397
20
420
260
-
-
5,065
184,765
14,944
-
160,495
145,551		 Total
30.9.2023
20,000
41,039
57,477
32,000
8,000
3,375
2,500
5,791
1,011
577
2,520
1,983
132
-
-
-
9,618
186,023
63,332
604
1,200
500
6,527
500
1,200
8,627
2,556
47,408
481
-
9,374
330
1,049
180
247
26,815
11,000
4,980
186,910
887
-
161,382
160,495

The Cumbria Federation of Young Farmers' Clubs

Balance Sheet 30 September 2024

CURRENT ASSETS
Clothing stocks
Sundry debtors
Current account
Cash in hand
Cumberland BS deposit
CURRENT LIABILITIES
Rent and Year Book Accrual
NET CURRENT ASSETS
TOTAL ASSETS
FINANCED BY:
Reserves brought forward
Surplus / (Deficit) for the year
Treasurer
Kevin Batty		 30.09.24
175
22,000
19,800
90
105,258
147,323
1,772
1,772
145,551
145,551
160,495
(14,944)
145,551		 30.09.23
175
31,618
27,678
90
101,234
160,795
300
300
160,495
160,495
161,382
(887)
160,495

Auditor

C Winspear

Note 1 RESTRICTED FUNDS

£

Nil

Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts SeGtion A Independent.Examinerfs Report Report to the trusteesl members of The Cumbria Federation of Young Farmers Clubs On accounts for the year ended 30 September 2024 Charity no ., 504834 (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended go 99 201 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ") in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's statement I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: CHRISTOPHER WINSPEAR Relevant professional qualification(s) or body (if any): Associate of Chartered Institute of Bankers Address: Winterbum, Low Hesket, Carlisle, CA4 OHG IER October 2018