2021-03-31-accounts - 237th Birmingham (1St Castle Bromwich) Scout Group

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Trustees' Annual Report

For the period

From (start date)	0	0	3	1	3	2	1

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	237th Birmingham (1st Castle Bromwich) Scout Group 5 0 4 7 1 0 1 4 2 3 4
	BrownsoverClose
	CastleBromwich
	Birmingham
	Postcode	B	3	6	9	E	F

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
DavidHarryRoom	Chair
Ian Yeomans	Treasurer
Amanda Jane Cardall	Secretary
SimonCardall	Group ScoutLeader
Paul AnthonyBrettell	AGSL
AmeliaVictoria Connolly
Jeffrey Cross
ElainePatricia Chaplain
Lindsey JaneHarverson
KeithCharles Stock
RichardHands
Robert Cattell
Derek Barnett
AnthonyBarnett
Mark Bostock
Rachel Austin
SamanthaDawn Lucas		Until 11/05/2020
KateTaylor(neeVale)
David JamesWilletts
GaryLeeMillward
Adrian Miles
SamanthaMiles

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor	Name	Address
None

1 LT700001 (1st February 2017)

Section B

Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scout Groups. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional information, where relevant, about:

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, Assistant Group Scout Leader, two section leaders and parent’s representatives. It meets every month, except August. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. They also complete safety and safeguarding training.

This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members, and claims for negligence etc. The Group through the membership fees contributes to the Scout Association's national insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members, and
claims for negligence etc. The Group through the
membership fees contributes to the Scout Association's
national insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.

3 LT700001 (1st February 2017)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live bytheir Promise.

	The Group has ten, age specific sections, which meet at separate times in the week. (2 Beaver Colonies, 3 Cub Packs, 3 Scout Troops and 2 Explorer Units). Each section runs a balanced programme consisting of weekly meetings, with team building games and training, outside activities and visits. The sections also run camps and weekends away. These programmes are complemented by activities and camps run at Group, District, County and national level.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Youmay chooseto include further statements, where relevant, about: • policy on grantmaking; • contribution made by volunteers; • policy on investments. Public benefit statement	In general the Group does not make grants. The Group will occasionally support individual members with grants for specific expeditions. Each application is considered individually by the Group Executive Committee. The Group is run by volunteers. There are no paid staff.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (1st February 2017)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	On the 17th March 2020, Covid 19 forced the suspension of face to face scouting.This continued throughout the whole report year apart from a brief period in the summer. The leaders have provided an on-line programme of activities, supported by activities run by National HQ, County and District. This programme has received wide support from the young people and their parents Despite this. in the annual census, held in January 2021, the group recorded a fall in the number of youth members of 24%. This is consistent with the national picture. We expect numbers to rebound when face to face scouting fully resumes.

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves	The Group held unrestricted reserves of approximately £47,000 against this at year end. The trustees are of the opinion that this is sufficient. The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group also hold reserves to cover specific future expenditure and to allow for unexpected repairs to the building. Reserves Policy

	There are no funds materially in deficit.

Further financial review details (optional information)

5 LT700001 (1st February 2017)

Youmay chooseto include additional information, where relevant, about: • investment policy and objectives • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising);	The Group does not have sufficient funds to invest in longer term investments. The Group adopts a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. The Group's funds are used to maintain the Group headquarters and to maintain and periodically replace the minibuses and equipment. The funds also cover the national membership fee. They are normally used to support camps and activities undertaken by the members. The funds were used to cover essential costs and to maintain the Group Headquarters. We were also able to progress with planned improvements to the HQ in readiness for the return to face to face scouting. The Group usually raises funds through quarterly subscriptions and a programme of fundraising events. The Group claims Gift Aid on subscriptions where possible.The Group will apply for charitable grants to support specific projects. During lockdown, the Group reduced the level of subscriptions and was unable to run many of the fundraising events. Income was supplemented by a series of Covid grants received from the local authority.

Section F	Other Optional Information
Plans for future periods (details of any significant activities planned to achieve them)
	Once conditions allow, we plan to open a third Beaver Colony to meet demand for places.

Section G	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees



Simon Cardall						David Room

GroupScout Leader						Chair
1 3 0 9 2 1
1	3	0	9	2	1

6 LT700001 (1st February 2017)

Charity Name No (if any) 237 Castle Bromwich Scout Group 504710 Receipts and payments accounts Period start date Period end date For the period from 01/04/2020 To 31/03/2021

Section A Receipts and payments

Receipts	Unrestricted funds to the nearest £ 15120.70 7565.00 7555.70 3991.00 10068.00 83.01 22549.15 1716.23 10250.00 56213.09	Restricted funds to the nearest £ - - - - - - - - 0.00 0.00 -	Total funds to the nearest £ 15,121 7,565 7,556 3,991 10,068 - 83 22,549 - - - 1,716 10,250 56,213 - 56,213 665 - 1,950 286 2,647 17,013 274 1,094 222 - 13,773 37,922 18,291	*Last year* *to the nearest £*
MembershipSubscriptions	15120.70			26150
less Capitationspaid on	7565.00			8473
Net Subscritions	7555.70			17677
Gift Aid	3991.00			6377
Donations	10068.00			4389
Other Income				2679
Funds Match	83.01			951
Fund Raising/Covid Grant	22549.15			18771
CampBank				0
Jamboree				0
Explorers Camp				0
Solar	1716.23			1714
Building	10250.00			25500
*Sub total*	56213.09			*78057*
Bank Interest *Total receipts* Payments
	0.00	-	-	2
	56,213.09 665.23 0.00 1950.13 285.56 2646.55 17012.59 273.78 1093.77 222.13 13772.66 37922.40 18290.69 29138 47429.12	- - - - - - - - - - - - 7,267 7,267
				*78059*

Youth Programme and Activities	665.23			1947
Training	0.00			21
Utlities	1950.13			3360
Van Costs	285.56			1905
Insurances	2646.55			4467
Repairs & Maintenance	17012.59			12251
Uniforms & Badges	273.78			2000
equipment	1093.77			3341
Misc	222.13			956
Overseas Trip				14958
Building *Total payments*	13772.66			*23079*
	37922.40			*68285*
*Net of receipts/(payments)* Transfers between funds Cash funds last year end *Cash funds this year end*
		-	18,291	*9774*
			-
		7,267	36,405
	47429.12	7,267	54,696

Section B Statement of assets and liabilities at the end of the period

Categories Cash funds	Details Bank Current Account Bank Deposit Account Building Society Cash *Total cash* *funds* (agree balances with receipts and payments account(s))	Unrestricted funds 42,427.74 3242.54 0.00 1,758.84 47429.12 OK	Restricted funds to nearest £ 7,267 - - 7,267 OK	Total Funds to nearest £
				49,694
				3,243
				-
				1,759
				54,696

Details Current value Details Details Current value Land & Buildings 152,480 Motor Vehicles 20,000 Trailer/Solar Panels 10,500 Scouting Equipment 35,000 Furniture & Fittings 7,000 Total 224,980 272,409 Details None	Current value - - - - Current value - - - - - - 7,267 Amount due - - -
		-
		-

		-
		-
		Total
		152,480
		20,000
		10,500
		35,000
		7,000
		224,980

		279,676
		When due
None	-
	-
	-

Signed by one or two trustees on behalf of all the trustees Signature

David Room Print Name Ian Yeomans	Date of approval
Ian Yeomans	13/09/2021
David Room	13/09/2021

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