## Trustees' Annual Report ## For the period |From (start date)|**0**|**1**|**0**|**4**|**2**|**0**|**0**|**3**|**1**|**0**|**3**|**2**|**1**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||||||||||||||| |**Section A**|||**Reference and administration details**||||||||||| |Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address|||237th Birmingham (1st Castle Bromwich) Scout Group
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22|**Trustee Name**|**Office (if any)**|**Dates acted if not**
**for whole year**| |---|---|---|---| ||DavidHarryRoom|Chair|| ||Ian Yeomans|Treasurer|| ||Amanda Jane Cardall|Secretary|| ||SimonCardall|Group ScoutLeader|| ||Paul AnthonyBrettell|AGSL|| ||AmeliaVictoria Connolly||| ||Jeffrey Cross||| ||ElainePatricia Chaplain||| ||Lindsey JaneHarverson||| ||KeithCharles Stock||| ||RichardHands||| ||Robert Cattell||| ||Derek Barnett||| ||AnthonyBarnett||| ||Mark Bostock||| ||Rachel Austin||| ||SamanthaDawn Lucas||Until 11/05/2020| ||KateTaylor(neeVale)||| ||David JamesWilletts||| ||GaryLeeMillward||| ||Adrian Miles||| ||SamanthaMiles||| Names and addresses of advisers (optional information but encouraged as best practice) |Type of advisor|Name|Address| |---|---|---| |None||| |||| 1 LT700001 (1st February 2017) ## **Section B** ## **Structure, governance and management** Description of the charity’s trusts Type of governing document The Group's governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of the Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scout Groups. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association. Additional governance issues (optional information but encouraged as best practice) You may choose to include additional information, where relevant, about: Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, Assistant Group Scout Leader, two section leaders and parent’s representatives. It meets every month, except August. Members of the Executive Committee complete _'Essential Information for Executive Committee'_ training within the first 5 months of joining the committee. They also complete safety and safeguarding training. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. 2 LT700001 (1st February 2017) |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members, and
claims for negligence etc. The Group through the
membership fees contributes to the Scout Association's
national insurance policy. Risk Assessments are
undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
The group has in place systems of internal controls that are
designed to provide reasonable assurance against material
mismanagement or loss, these include 2 signatories for all
payments and a comprehensive insurance policies to
ensure that insurable risks are covered.| 3 LT700001 (1st February 2017) |**Section C**|**Objectives and activities**| |---|---| |Summary of the objects of the charity set
out in its governing document
Summary of the main activities in
relation to these objects|
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live bytheir Promise.| ||| ||The Group has ten, age specific sections, which meet at
separate times in the week. (2 Beaver Colonies, 3 Cub
Packs, 3 Scout Troops and 2 Explorer Units).
Each section runs a balanced programme consisting of
weekly meetings, with team building games and training,
outside activities and visits. The sections also run camps
and weekends away. These programmes are
complemented by activities and camps run at Group,
District, County and national level.| Additional details of the objectives and activities (optional information but encouraged as best practice) |You**may choose**to include further
statements, where relevant, about:
• policy on grantmaking;
• contribution made by volunteers;
• policy on investments.
Public benefit statement|In general the Group does not make grants. The Group will
occasionally support individual members with grants for
specific expeditions. Each application is considered
individually by the Group Executive Committee.
The Group is run by volunteers. There are no paid staff.| |---|---| ||| ||The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| 4 LT700001 (1st February 2017) |**Section D**|**Achievements and performance**| |---|---| |Summary of the main achievements of
the charity during the year|| ||On the 17th March 2020, Covid 19 forced the suspension of
face to face scouting.This continued throughout the whole
report year apart from a brief period in the summer.
The leaders have provided an on-line programme of
activities, supported by activities run by National HQ,
County and District. This programme has received wide
support from the young people and their parents
Despite this. in the annual census, held in January 2021,
the group recorded a fall in the number of youth members
of 24%. This is consistent with the national picture. We
expect numbers to rebound when face to face scouting fully
resumes.| ||| |**Section E**|**Financial Review**| |Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves|The Group held unrestricted reserves of approximately
£47,000 against this at year end. The trustees are of the
opinion that this is sufficient.
The
Group's
policy on
reserves
is
to
hold
sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group
also
hold
reserves
to
cover
specific
future
expenditure and to allow for unexpected repairs
to the
building.
**Reserves Policy**| ||| ||There are no funds materially in deficit.| Further financial review details (optional information) 5 LT700001 (1st February 2017) |You**may choose**to include additional
information, where relevant, about:
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);|
The Group does not have sufficient funds to invest in longer
term investments. The Group adopts a risk averse strategy
to the investment of its funds. All funds are held in cash
using only mainstream banks or building societies.
The Group's funds are used to maintain the Group
headquarters and to maintain and periodically replace the
minibuses and equipment. The funds also cover the
national membership fee. They are normally used to
support camps and activities undertaken by the members.
The funds were used to cover essential costs and to
maintain the Group Headquarters. We were also able to
progress with planned improvements to the HQ in readiness
for the return to face to face scouting.

The Group usually raises funds through quarterly
subscriptions and a programme of fundraising events. The
Group claims Gift Aid on subscriptions where possible.The
Group will apply for charitable grants to support specific
projects.
During lockdown, the Group reduced the level of
subscriptions and was unable to run many of the fundraising
events. Income was supplemented by a series of Covid
grants received from the local authority.| |---|---| ||| |**Section F**|**Other Optional Information**| |Plans for future periods (details of any
significant activities planned to achieve
them)|| ||Once conditions allow, we plan to open a third Beaver
Colony to meet demand for places.| ||| |**Section G**|**Declaration**| The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)|||||||| |---|---|---|---|---|---|---|---| ||||||||| ||Simon Cardall||||||David Room| ||||||||| ||GroupScout Leader||||||Chair| ||1
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1||||||| ||1|3|0|9|2|1|| 6 LT700001 (1st February 2017) **Charity Name No (if any) 237 Castle Bromwich Scout Group 504710 Receipts and payments accounts** Period start date Period end date **For the period from** 01/04/2020 **To** 31/03/2021 ## **Section A Receipts and payments** |**Receipts**|**Unrestricted**
**funds**
**to the nearest £**
15120.70
7565.00
**7555.70**
3991.00
10068.00
83.01
22549.15
1716.23
10250.00

**56213.09**|**Unrestricted**
**funds**
**to the nearest £**
15120.70
7565.00
**7555.70**
3991.00
10068.00
83.01
22549.15
1716.23
10250.00

**56213.09**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
-
-
-
0.00
0.00
**-**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
-
-
-
0.00
0.00
**-**|**Total funds**
**to the nearest £**
**15,121**
**7,565**
**7,556**
**3,991**
**10,068**
**-**
**83**
**22,549**
**-**
**-**
**-**
**1,716**
**10,250**
**56,213**
**-**
**56,213**
**665**
**-**
**1,950**
**286**
**2,647**
**17,013**
**274**
**1,094**
**222**
**-**
**13,773**
**37,922**
**18,291**|**Total funds**
**to the nearest £**
**15,121**
**7,565**
**7,556**
**3,991**
**10,068**
**-**
**83**
**22,549**
**-**
**-**
**-**
**1,716**
**10,250**
**56,213**
**-**
**56,213**
**665**
**-**
**1,950**
**286**
**2,647**
**17,013**
**274**
**1,094**
**222**
**-**
**13,773**
**37,922**
**18,291**|**_Last year_**
**_to the nearest £_**| |---|---|---|---|---|---|---|---| |MembershipSubscriptions|15120.70||||||_26150_| |less Capitationspaid on|7565.00||||||_8473_| |Net Subscritions|**7555.70**||||||_17677_| |Gift Aid|3991.00||||||_6377_| |Donations|10068.00||||||_4389_| |Other Income|||||||_2679_| |Funds Match|83.01||||||_951_| |Fund Raising/Covid Grant|22549.15||||||_18771_| |CampBank|||||||_0_| |Jamboree|||||||_0_| |Explorers Camp|||||||_0_| |Solar|1716.23||||||_1714_| |Building|10250.00||||||_25500_| |**_Sub total_**|
**56213.09**||||||**_78057_**| |**Bank Interest**
**_Total receipts_**
**Payments**|||||||| ||0.00||**-**||**-**||**_2_**| ||**56,213.09**
665.23
**0.00**
**1950.13**
**285.56**
**2646.55**
**17012.59**
**273.78**
1093.77
222.13
13772.66
**37922.40**
**18290.69**
_29138_
**47429.12**||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**7,267**
**7,267**||||| ||||||||**_78059_**| ||||||||| |Youth Programme and Activities|665.23||||||_1947_| |Training|**0.00**||||||_21_| |Utlities|**1950.13**||||||_3360_| |Van Costs|**285.56**||||||_1905_| |Insurances|**2646.55**||||||_4467_| |Repairs & Maintenance|**17012.59**||||||_12251_| |Uniforms & Badges|**273.78**||||||_2000_| |equipment|1093.77||||||_3341_| |Misc|222.13||||||956| |Overseas Trip|||||||14958| |
Building
**_Total payments_**|13772.66||||||**_23079_**| ||**37922.40**||||||**_68285_**| |**_Net of receipts/(payments)_**
**Transfers between funds**
**Cash funds last year end**
**_Cash funds this year end_**|||||||| ||||**-**||**18,291**||**_9774_**| ||||||**-**||| ||||**7,267**||**36,405**||| ||**47429.12**||**7,267**||**54,696**||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**Cash funds**|**Details**
Bank Current
Account
Bank Deposit
Account
Building
Society
Cash
**_Total cash_**
**_funds_**
(agree balances with
receipts and
payments account(s))|**Unrestricted**
**funds**
**42,427.74**
3242.54
0.00
1,758.84
**47429.12**
OK|**Restricted**
**funds**
**to nearest £**
**7,267**
**-**
**-**
**7,267**
OK|**Total Funds**
**to nearest £**| |---|---|---|---|---| |||||**49,694**| |||||**3,243**| |||||**-**| |||||**1,759**| |||||**54,696**| |||||| |**Total Assets**
**Liabilities**
**Other monetary assets**
**Investment assets**
**Assets retained for the**
**charity’s own use**|**Details**
**Current value**
**Details**
**Details**
**Current value**
Land &
Buildings
152,480
Motor Vehicles
20,000
Trailer/Solar
Panels
10,500
Scouting
Equipment
35,000
Furniture &
Fittings
7,000
**Total**
**224,980**
**272,409**
**Details**
None|**Details**
**Current value**
**Details**
**Details**
**Current value**
Land &
Buildings
152,480
Motor Vehicles
20,000
Trailer/Solar
Panels
10,500
Scouting
Equipment
35,000
Furniture &
Fittings
7,000
**Total**
**224,980**
**272,409**
**Details**
None|**Details**
**Current value**
**Details**
**Details**
**Current value**
Land &
Buildings
152,480
Motor Vehicles
20,000
Trailer/Solar
Panels
10,500
Scouting
Equipment
35,000
Furniture &
Fittings
7,000
**Total**
**224,980**
**272,409**
**Details**
None|**Current value**
**-**
**-**
**-**
**-**
**Current**
**value**
**-**
**-**
**-**
**-**
**-**
**-**
**7,267**
**Amount due**
**-**
**-**
**-**|| |---|---|---|---|---|---| ||||||**-**| ||||||**-**| ||||||| ||||||**-**| ||||||**-**| ||||||**Total**| ||||||**152,480**| ||||||**20,000**| ||||||**10,500**| ||||||**35,000**| ||||||**7,000**| ||||||**224,980**| ||||||| ||||||**279,676**| ||||||**When due**| ||None|||**-**|| |||||**-**|| |||||**-**|| Signed by one or two trustees on behalf of all the trustees Signature |David Room
Print Name
Ian Yeomans|Date of
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