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2020-09-30-accounts

Royal International Royal International Royal International Pavilion Pavilion
Abbey Road
Llangollen
Denbtghshire
LL20 SSW
Bankers
HSBC
17-19Regent Street
Wrexham
LL11 1RN
Solicitors
GHP Legal
"Ashgrove'
30Grosvenor Road
Wrexh
am
LL11 IBU
Auditors
Salisburys 6 Company Business Solutions Ltd
Irish Square
Upper Denbigh Road
StAsaph
Denbighshire
LL17 ORN

Unrestricted Restricted 2020 2019
Note funds funds Total Total
E E E
Incoming resources
Incoming resources from generated funds
DonaUons,
legacies and		 similar
incoming resources 13,499 3,000 16,499 83,752
Investment
income		 288 114 402 1,151
Incoming resources from charitable activities
Tickets and othersales 13,657 808 14,465 871,524
Sponsorship
income		 5,000 5,000 77,160
Grants and local authorities 361,025 76,887 437,912 157,681
Total Incoming resources 388,469 85,809 474,278 1,191,267
Resources expended
Costs of generating
funds		 310 310 2,587
Chsrgsble
ActMties
Site 7 28,155 703 28,858 235,134
Music and staging 8 191,422 22,078 213,500 514,080
CompeUtors 9 12,741 4,942 17,683 I89,969
Commercial 10 152,587 54,921 207,508 275,220
385,215 82,644 467 859 I 216 989
Governance
Costs		 11 2,850 2,850 2,850
Other resources expenditure 12 32,953 253 33,206 59,717
Total resources expended 13 421,018 82,897 503,915 1,279,557
Net Incoming
resources		 before
other recogmsed
gains		 or losses (32,549) 2,912 (29,637) (88,290)
Fair ValuaUon
Ad)ustment		 of 22
Freehold
Land
Net Movement
in funds		 (32,549) 2,912 (29,637) (88,290)
Total funds brought
forward		 145,369 55,272 200,641 288,931
Total funds carried forward 20,21,22 112,820 171,004 200,641
Note Unrestricted Restricted 2020 2019
Fixed assets f E
Tangible assets 15 5,656 112,509 118,888
Current assets
Stacks 16 4,966 4,966 3,000
Debtors and prepayments 17 110,500 15,055 125,555 28,852
Cash at bank and in hand 183,127 150,618 333,745 172,058
298,593 165,673 464,266 203,910
Creditors: amounts falling due within
one year 18 (257,682) (98,089) (355,771) (122,157)
Net current assets 40,911 67,583 108,495 81,753
Total assets less current llabgltles 147,764 73,239 221,004 200,641
Creditors: amount falgng due after
more than one year 19 (50,000) (50,000)
Nat assets 97,764 73,239 171,004 200,641
Income funds
General
fund		 20/22 112,820 145,369
Restricted funds 21 58,184 55,272
Total funds 171,004 200,641
Note Unrestricted Restricted 2020 2019
Cash Provided
by (Used In) Operating		 28 70,499 91,488 161,987 (59,984)
Activities
Cash flows from Investing activities
Interest Income 6 288 114 402 1,151
Purchase oftangible fixed assets 15 4,954 (5,656) (702) (603)
Cash provided
by (used In) Investing		 5,242 (5,542) (300) 548
activities
Cash flows from Dna nclng activities
Repayment
of horrowings
Cash used in financing
activities
Increase
in cash and		 cash equivalents in the 75,741 85,947 161,688 (59,437)
year
Cash and cash equivalents at the beginning of 116,785 55,272 172,057 231,494
the year
Total cash and cash equivalents at the end
ofthe year 192,526 141,219 333,745 172,057

1 Accounting
poffcles
Accounffng
convention
The financial statements
have been prepared
in accordance
with		 Accounting
and Reportmg		 by Charities: Statement of
Recommended
Practke applicable
to charities
preparfng		 their accounts
in accordance
with		 the Financial Reporting Standard
applicable
in the UK and Republic of Ireland (FRS 102)(effecUve		 1 January 2015) - (Changes SORP (FRS102)),the Finanrual
Reporting
Standard
applicable
in the UK and Republic		 of Ireland (FRS102)and the
Compames
Act 2006. Assets and liabilities are initially		 recognised at historical cost or transacUon value unless othervxse
staled		 in
the relevant accounting
pogcy note(s).
Going Concern
Within the financial year the World
Heafth OrganissUon		 (WHO) declared Covid-19 ss a worldwide pandemic. In relstfon to this the
directors have reviewed
the company's
performance
throughout
the pedod and subsequent		 to the year end and, as a result
begeve that the preparabon
ofthe financial statements		 on the going concern basis is appropnate.
The financial statements
have been prepared
on a going		 concern basis.
During the 2019/20 financial year, the Eisteddfod
suffered		 a total loss off29,637.This was as a result of Ihe 2020 Eisteddfod
being cancelled due to COVID-19.
The flnandsl
budgets
for the 2020/21 financial
year have		 been prepared
snd show a small profit		 for the year. As almost ag of the
company's
revenue
anses
from the staging
of Ihe annual		 Eisteddfod, the Trustees
are unable
to prepare		 budgets for more than
one year ahead,
However,
should
the 2021 scbtnffes		 be delivered In line vnth the budgets, the company would be in a position to
conUnue
to operate over the next twelve months.
Charitable
trading
ectiviffes
Income
from
ticket sales and
other sales revenue
are		 induded In Incoming
resources		 in the accounbng penod
in		 which the
Eisteddfod takes place.
Vsluslion ofAxed assets
AU fixed assets with the excepbon
of land are valued		 at cost.
Land		 is re-valued
perlodbagy
by the Trustees		 and any change in
market value Isaccounted
for via the unreagsed
fair value		 reserve.
Stocks
Stocks are valued
at the lower of cost and net reagsable		 value. Cost is based on the cost of purchase on a first in, first out basis.
Nel reagsable value is based on estimated
seglng price		 fess addibonal costs to compleUon and disposal.
General Reserves
Of the general reserves
fund there are 099,275 of Non		 Distributable funds which have arisen from the fair valuation oflend owned
by the Eisteddfod.
Donsiions,
legacies end other voluntary
income
Donations,
legacies
snd any other
form of voluntary		 income
or		 benefit
to the
Chanty
are recognised		 within the statement of
financial activiges
in the year to which the income or benefit relates.

Grants
Grants payable
and receivable are recognised
wffhin Ihe statement		 offlnandal actnnties in the year to which they relate.
Rsstdcled snd unresfncled
funds
Restricted
funds
are to be used
for spedflc
purposes
as		 laid dovm
by the		 donor. Expenditure which meets these criteria is
charged to the fund, together
whh a fair agocatlon
of management		 and support costs.
Unrestricted
funds ere donations
and other incoming
resources receivable or generated		 for the object of the Charity withoul further
spedfied
purpose
and are available as general funds.
Resources expended
Expenditure
is recognised
when
It is incurred
and Is reported		 gross of related mcome on Ihe fogovnng basis:
Costs of generating
funds
are those		 costs incurred
in attracting		 voluntary income, and those incurred in
trading
scgvitles that raise funds.
Charitable
acuviues
include
expendffure		 assodated
with
site		 maintenance, the staging of concerts,
competitors'
welfare and commercial
acUvities
in relation
to the Eisteddfod.
Governance
costs relate to audit fees		 Incurred.
Other
resources
expended
relate
to irrecoverable
VAT
written		 off, whkh adses due
to		 the company
operating
a Parget Exemption Scheme.
Expendffvre
sgocslion end apportionment
Resources expended
are agocsted to the particular
sctwity where		 the cost related directly to Ihat ectivity.
In mstances
where resources
expended
relate to more than one		 activity,
funds are apportioned		 Commercial 70%, Site 15%and
Music end Staging 15%,with the exception
of salaries
and		 associated
costs where the		 apportionment relates to the time spent by
each member of staff in any aclnnty.
Voiunleers
and donated services
Where services are provided
to the charity ss a donaUon		 that would
normally		 be purchased from suppliers, this contrlbuUon is
included
in the finanaal
statements
at an estimate
based		 on the value of the contribution
to the		 Charity. Donated services and
fsdgties are analysed
in note 4.
The value ofservices provided
by volunteers
is not recognised
in these financial		 statements.
Deprecislion
Depredation
has been provided
on ag tangible
fixed assets, except land,
at rates calculated		 to write off the cost of each asset
evenly over its estimated
use(ul economic
life, as follows:
Property
Improvements		 20% on cost
Fixtures & Fittings 20% on cost
Computer
Hardware		 20%/50% on cost
Where capital items are purchased
using grant funding
they		 are written
off in full during		 the same year as the grant Income.

incoming
resources
2020 2010
Net Incoming resources are stated after charging 6 6
Auditors'
remuneration		 2,850 2,850
Deprematwn
oftangible
ffxed assets —owned		 7,081 8,202
Hire ofplant end machinery -operating leases
-short-term hire* 10,730 91,115
Lease ofland and butktings 4,667 7,000

3.Tickets snd ot her sales
Unrestricted Restricted 2020 2019
funds funds Total Total
Tickets and other sales E' 0 E E.
Tickets 470,277
Broadcasting 70,000
540,277
Site Income
Site Rents 69,760
Rents Received 992 1,317
992 71,077
Other Income
Competitors Liaison 450 267 717 183,833
Other sales
Advertising 876
Programmes 8,671
Publicity 35 35 3,893
Bar income 20,306
Sundry 20,072
Floral 541 541 2,171
Fundraislng Income 5,529 5,529 4,833
P&P and Ticket Booking Fee 6,651 6,651 15,514
12,215 541 12,756 76,336
13,657 808 14,465 871,524
4.Donations Unrestricted Restricted 2020 2019
funrls funds Total Total
8 6 F. 8
Friends of Llangollen International
Musical Eisteddfod 20,000
Other 10,805 10,805 29,681
Anonymous Donation 18,000
Donated services 2,700
Prizes 10,137
Floral 1,100
Hospitality 1,057
Competitors Club
HMRC Gig Aid 2,694 2,694 1,028
I egacy - Miss 8Grey-Device 3,000 3,000
I 3,499 3,000 16,499 83,752
5.Grants and local authorities 5.Grants and local authorities 5.Grants and local authorities Unrestricted Unrestricted Restricted 2020 2019
funds fuiids Total Total
Local Authorities 8 6 6
Unitary and Commumty Counmls 3,025 3,025 6,125
Retag and Hospitality Grant scheme 25,000 25,000
Grants
Arts Counml ol Wales 80,000 6,456 86,456 85,656
Major Events Unk 250,000 32,500 282,500 25,000
James Panlyfedwen Foundation 10,000
HMRC JRS Grants 32,410 32,410
D'Oyly Carte 3,000 3,000
Hentsge
Lottery Fund		 Grant 5,521 5,521
Blakemore 100
Arts &Business 2,000
MBNA 24,000
Thomas
Howell		 4,000
CFW Grant 800
361,025 76,887 437,912 157,681
6.Investment
Income		 Unrestricted Restricted 2020 2019
funds funds Total Total
6 6 8
Bank and money market interest 288 114 402 1,151
288 114 402 1,151
7.Site Expenditure Unrestricted Restricted 2020 2019
funds funds Total Total
E. f F.
Salaries,
Nl and Pensions		 7,828 703 8,531 9,355
Cleaners snd materials 491 491 9,689
Volunteer Casts 3,984
Utilities 5,630
Car Park costs 8,327
Equipment
Hire		 964 964 44,095
Canvas
8 Porta cabin		 Hire 9,775 9,775 47,019
Securky 8 Medical 40,528
Maintenance 500 500 40,444
Temporary
power instagsgon		 6,718
Floral 2,440
Staff Expenses and Training 210 210 10
Rent 5,429 5,429 8,508
Postage, Printing snd Stationery 231 231 735
Telephones 742 742
Insurance 1,602 1,602 1,557
Health
&Safety		 73 73 4,053
Sundnes 96 96 805
Depredation 214 214 382
28,155 703 28,858 235,134
8.Music and staging expenditure 8.Music and staging expenditure 8.Music and staging expenditure 8.Music and staging expenditure 8.Music and staging expenditure Unrestricted Restricted 2020 2019
funds funds Total Total
E 6 f.
Salaries,
Nl and Pensions		 40,571 16,278 56,849 56,237
ArUsUc Director's Remuneration 15,073 15,073 20,263
Production
Manager		 6,068 6,068 12,811
Concert artists' fees and expenses 117,795 117,795 284,421
Community
days		 476 800 1,276 41,481
Digital Eisteddfod Costs 7,000 5,000 12,000
Outreach
Protects		 3,991
Competitors'
dub		 150
Ad)udicators,
Presenters		 and Accompanists 27,123
Prizes and Trophies 498 35,884
Performing
rights		 17,055
Hire of Halls and Instruments 5,995
Syllabus
pnnung		 973 973 1,283
Staff expenses and training &Recmttment 83 83 65
Volunteers'
meals		 snd expenses 2,988
Postage, Printing and Stationery 231 231 735
Telephones 742 742 854
Insurance 1,602 1,602 1,557
Sundries 96 96 805
DepreciaUon 214 214 382
191,422 22,078 213,500 514,080
9.Competitors'
expenditure		 Unrestricted Restricted 2020 2019
funds funds Total Total
E f. 6 f.
Accommodation
Payments
to householders		 4,005
Payments
to non-householders		 450 450 111,862
450 115,867
Transport
Local coaches 21,665
Long-distance
coaches		 16,741
38,406
Other
Meals 2,000
Group Assistance 14,850
Other Misc. Assomated costs 1,482
18,332
Salaries, Social Security costs and Pensions 12,278 4,942 17,220 17,350
Staff expenses 13 13 14
12,741 4,942 17,683 189,969
Overseas competitor numbers 2020 2019
10.Commercial
Expenditure		 10.Commercial
Expenditure		 Unrestricted Restricted 2020 2019
funds funds Total Total
f f
Salaries Social Security casts and Pensions 66,075 29,295 95,370 88,119
Staff expenses
&recruitment		 215 215 229
Staff training 934 934 240
AdverUsing 4,653 4,653 41,872
Subsaipbons 705 705 919
Sponsorship
&Corporate		 Hospitality 150 150 17,098
Archive
&Research		 5,531 5,531 375
Publicity
& Marketing		 2,899 2,899 12,225
Programme,
Ticket		 &Seat label printing 561 561 7,029
Advertising
Signs & Banners		 33 33 2,074
Consultancy
& Lkence Fees		 16,571 16,571 9,875
Public Reledons 2,800 4,776 7,576 22,951
Bank & Credit Card Charges 9,284 9,284 13,077
Ticket Agency commission 6,822 6,822 14,903
Repairs, Servicing and leasing of Equipment 2,118 2,118 4,074
Website & ITCosts 12,462 2,111 14,573 10,107
Volunteer Casts 105 105 2,988
Postage,
printing
and stationery		 1,076 1,076 3,430
Telephones 3,464 3,464 3,986
Insurance 7,475 7,475 7,267
Sundries 447 447 3,758
Depreciation 998 5,656 6,654 7,438
Bad Debts 250 250 445
Fundraising
costs		 2,596 2,596 741
Planning
Permissian		 Costs 17,446 17,446
152,587 54,921 207,508 275,220
11.Governance
Costs		 Unrestricted Restricted 2020 2019
fuiltts funda Tote I Total
f f f
Audit and Accountancy
fees		 2,850 2,850 2,850
2,850 2,850 2,850
12.Other Resources Expenditure Unrestricted Restricted 2020 2019
funds funds Total Total
f f f f
Irrecoverable
VAT		 32,953 253 33,206 59,717
32,953 253 33,206 59,717

Staff Costs Depreciation Other Gos(s 2020 2019
Cost ofGenerating Funds 310 310 2,587
Site 8,531 214 20,113 28,858 235,134
M&S 56,848 214 156,436 213,498 514,080
Competitors 17,220 463 17,683 189,969
Commercial 95,370 105,234 207,258 274,775
Governance 2,850 2,850 2,850
Other 33,206 33,206 59,717
Bad Debts 250 250 445
177,969 7,082 318,862 503,913 1,279,557
mployees
2020 2019
Staff costs conslsl of:
Wages and salaries 158,487 152,130
Social Security Costs 12,057 11,545
Pensions 7,426 7,385
177,969 171,060
No Indwidual employee was paid f60,000 per annum or above.
The average number of employees, analysed by funcUon, was.
2020 2019
Administration
Marketing
8 8

Fixed assets
Freehold Property Plant and
Land
f		 Improvements
f		 Equipment
f		 Total
f
Cast ar vaiusiian
At 1 October 2018 106,000 75,953 302,190 484,143
Additions 702 702
106,000 75,953 302,892 484,845
Depreciarian
At 1 October 2018 74,987 290,268 365,255
Charge far the year 618 6,463 7,081
0 75,605 296,731 372,336
Nel back value
At 30September 2019 106,000 348 6,161 112,509
At 30September 2019 106,000 11,922 118,888
Trustees
have confirmed		 that at the year end the market value of the freehold land Is not signiffcangy different
to the		 net book
.
parable
amounts		 determined according to the hwtoricai cost convention
are as		 fagows.
Freehold Property Plant and
Land Improvements Equipment Total
6 f. f
6,725 75,953 302,892 385,570
Accumulated
depreciation		 (75,605) (296,731) (372,336)
Nel Book trslue ei30September 2020
6,725		 348 6,161 13,234
Nel Baok tralue ei30 September 2019
6,725		 966 11,922 19,613
tocks Unrestricted Restricted 2020 2019
funds funds Total Total
E f f.
Merchandise 612 612 921
Trophies 4,354 4,354 2,079
4,966 3,000

17 Debtors and prepayments prepayments Unrestricted Restricted 2020 2019
funds funds Total Total
6 6 E. 6
Debtors 105,969 15,055 121,024 17,021
Prepayments and accrued income 4,531 4,531 7,647
VAT 4,184
110,500 15,055 125,555 28,852
18 Creditors: amounts falgng due within one year Unrestricted Restricted 2020 2019
funds funds Total Total
E 6 6 6
Creditors 73,576 73,576 25,397
Accruals and deferred Income 177,275 98.089 275,364 96,760
VAT 6,831 6,831
19 Creditors: amounts falling due after more than one year
Unrestricted Restricted 2020 2019
funds funds Total Tot aI
6 f F. 6
Bounce Back Loan 50,000 50,000
During the year ending September 2020 a bounce back loan was obtained from HSBC
20 General fund
Balance at 1 October 2019 46,094
Surplus on income and expenditure account (32,549)
Balance at 30 September 2020

Competgors'
Bursarlas
Funds received
by way ofdonations		 towards both our Bursary Scheme and our Gift to the World Scheme. The monies are used to
help towards
the costs incurred
by competbors		 from less prlvgeged
countries.
Floral
Restricted
income anses from donaUons
speuficagy		 received for floral purchases and funds received from Uoraf sales. Any monies
not used by the Floral Committee in the year sre carried forward.
Hospitagty
Monies recewed
from the Hospkagty		 Committee by way of donations and fundraising events and activities. Monies are to be spent
on items requested
by Hospitality		 Committee.
Major Events
Unit Grant
Grant
recewed
to help
with
the		 cost of our audience
development.		 Induding the emplyment of the Marketing and Audience
Development
Director
Peace Message and Competitors' Club
Donations
received specglcagy for		 use in these areas.
Prize Funds
Monies received
by way of donations		 or grants to pay for prizes.
Reach Out Project
Monies received
to attract young people from		 Communibes
First areas		 to volunteer with the Eisteddfod.
Site Development
Fund
Monies received to invest
in making		 the Eisteddfod field more eye catching
Sponsorship
Money specglcagy received to sponsor certain acUvlties
during		 the year.
Thomas
Howell Grant
Grant received
from Thomas
Howell		 Education Fund to cover the costs of enhancing our accessibility to secondary
schools on
Youth day.
HMRC Job Retention
Scheme Grant
Grant introduced
by the government		 to pay upto 80'A of staffs wages whilst they were on furlough due to the Covid-19 Pandemic
Volunteer
Development
Monies
for up-skiging
volunteers		 and
providing		 travelling
expenses		 for ambassador volunteers, and also used for promoting
volunteer
opportunities.
Future Eisteddfod
Monies received
dunng
the year to		 assist with putting on an Eisteddfod when we are able following the covld-19 pandemic
Balance at Balance at
1 Oct 2019 Income Expenditure 30Sspt 2020
f f f f
ACW Grant 5,656 5,656
Womex Grant 800 800
Appgcatlon Fees
Archive Project 1,498 5,525 5,531 1,492
Cefn Bryn 18,764 18,764
Competaors Bursaries 6,500 13 6,513
Floral 3,196 587 3,783
Hospitality 2,289 271 1,000 1,560
MEU Mktg Grant 32,500 32,500
Peace msg, Comp Club 973 2 975
Prize Funds 13,630 28 13,658
Reach out 703 1 704
Site Development Fund 5,406 11 5,417
Sponsorship 5,000 5,000
HMRC JRS Grant 32,410 32,410
Volunteer
Development		 2,313 5 2,318
Future Eisteddfod Events 3,000 3,000
55,272 85,809 82,897 58,184
22. Fair Value reserve Balance st Revalued Balance at
1 Oct 2019 In Year 30Sept 2020
F. f
Freehold end leasehold land 99,275 99,275
23. Analysts
of net assets between funds
Tangible Net current Long.term
At 30 September 2020 Rxsrl assets
f		 assets
f		 Rabgities
f		 Total
f.
Archive Protect 1,491 1,491
Cefn Bryn 18,764 18,764
CompeUtors Bursarles 6,513 6,513
Floral 3,783 3,783
Hospitality 1,559 1,559
Peace msg, Comp Club 975 975
Prize Funds 13,658 13,658
Reach out 704 704
Site Development Fund 5,417 5,417
Volunteer
Development		 2,318 2,318
Future Eisteddfod Events 3,000 3,000
58,184 58,184
Unrestricted Funds 112,509 50,311 (50,000) 112,820
Balance 112,509

The Charity The Charity has non-cancellable operating lease commitments as set out below:
2020 2020 2019 2019
Land and Land and
Bugdlngs Other Bugdlngs Other
6 f f F.
Operahng leases which expire
In two to five years
After five years

econcglat lon
ofne		 t movement in funds to net cash flow from operating
act		 ivities
Unrestricted Restricted 2020 2019
funds funds Total Total
Net movement
in funds		 (32,547) 2,912 (29,635) (88,288)
Add back depreciation
charge		 1,425 5,656 7,081 8,202
Deduct Interest income shown In (288) (114) (402) (1,151)
Decrease (Increase) in stock (1,967) (1,967) (1,860)
Decrease (increase) in debtors (81,648) (15,055) (96,703) 22,396
Increase (decrease) in creditors 185,525 98,089 283,614 717
Net cash provided by (used In) 70,499 91,488 161,987 (59,984)
operating activities

pport Cos ts
Unrestricted Restricted 2020 2019
funds funds Total Total
Commercial Salaries &Staffing Costs 67,329 29,295 96,624 91,575
Marketln8 Activities 3,538 12,328 15,865 80,041
Office Costs 19,567 7,643 27,210 25,730
Consultancy & Legal Costs 34,017 34,017 9,875
Banking & Administration Costs 23,831 23,831 35,692
148,282 49,265 197,547 242,913