| Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | Trustees' Annual Report for theperiod | |
|---|---|---|---|---|---|---|---|---|
| From | Period start date | To | Period end date | |||||
| 01 | 01 | 2023 | 31 | 12 | 2023 |
Section A Reference and administration details
Charity name THE CARLTON BAND ORGANISATION
Other names charity is known by CARLTON BRASS / BURTON JOYCE COMMUNITY BRASS Registered charity number (if any) 504547 ~~—~~ Charity's principal address Contact – c/o Mr Andrew Philip Allison 14 Mallow Way Bingham Nottingham
Registered charity number (if any) 504547
Postcode NG13 8TZ
Names of the charity trustees who manage the charity
| ~~a~~ | ~~ee~~ | ~~ee~~ | |
|---|---|---|---|
| Trustee name ~~a~~ ~~a~~ |
Office (if any) ~~ee~~ ~~ee~~ |
Dates acted if not for whole year ~~ee~~ ~~ee~~ |
Name of person (or body) entitled to appoint trustee (if any) ~~ee~~ |
| Clive Brocklehurst ~~a~~ ~~a~~ |
Chairman ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ |
| Anne Cockayne ~~a~~ ~~a ee~~ ~~a~~ |
General Secretary ~~ee~~ ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ ~~ee~~ |
| Phil Scott ~~a~~ ~~a~~ |
Treasurer Band A ~~ee~~ ~~a~~ |
Whole Year ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
| David Rutt ~~a~~ ~~a~~ ~~a~~ |
Contest Secretary ~~ee~~ ~~a~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
| Geoff Hawley ~~a ~~ ~~a~~ ~~a~~ |
Band Master ~~a~~ ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Member of Carlton Band Org at an AGM ~~ee~~ ~~ee~~ |
| Catherine Onions ~~a~~ ~~a~~ ~~a~~ |
Librarian Band A ~~ee~~ ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
| Stephen Parker ~~a~~ ~~a~~ |
Equipment and Uniforms ~~ee ~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
| Charlotte Davenport ~~a~~ ~~a ee~~ ~~a~~ |
Secretary Band B ~~ee ~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ ~~ee~~ |
| Arthur Williams ~~a ee~~ ~~a~~ ~~a~~ |
Treasurer Band B ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
| Kelly Campbell ~~a~~ ~~a~~ ~~a~~ |
Assistant Secretary ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
| Robert Hamshire ~~a~~ ~~a~~ ~~a~~ |
Logistic Co-ordinator ~~ee ~~ ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
| Nora Shannon ~~a~~ ~~a~~ |
Librarian Band B ~~ee ~~ ~~ee~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ ~~ee~~ |
| Amy Legge ~~a~~ |
Public Relations ~~ee ~~ ~~ee~~ |
Whole Year ~~ee~~ ~~ee~~ |
Members of Carlton Band Org. at an A.G.M. ~~ee~~ ~~ee~~ |
March 2012
TAR
1
| 14 15 16 17 18 19 20 |
David Butterworth |
Band Master Band B | Whole Year | Members of Carlton Band Org. at an A.G.M. |
|---|---|---|---|---|
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year | |
|---|---|---|
| Andrew PhilipAllison | On-goingcustodian Trustee | |
| John Hunt | On-goingcustodian Trustee | |
| Clive Brocklehurst | Trustee | |
| John Philip Scott | Trustee | |
| John Yarker | Trustee | |
| Stephen Parker | Trustee | |
Names and addresses of advisers (Optional information)
| Type of adviser | Name Address |
Name Address |
|
|---|---|---|---|
| Name of chief executive or names of senior staff members (Optional information) | |||
| Section B Structure, governance and management scription of the charity’s trusts Type of governing document (eg. trust deed, constitution) Constitution Adopted 20/07/1975 as amended Feb 2018 How the charity is constituted (eg. trust, association, company) Association Trustee selection methods (eg. appointed by, elected by) The Officers are elected by the membership at an A.G.M and are the managing Trustees for Year of office. The Custodian Trustees are usually long serving members elected at an A.G.M and continue on-going until they choose to retire. |
Description of the charity’s trusts
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
The Organisation comprises two bands:- Band A, CARLTON BRASS and Band B, BURTON JOYCE COMMUNITY BRASS, each having its own management committee. The Joint Committee manages the organisation and in addition there are 2 Custodian Trustees who oversee Organisation affairs, including involvement with property rental/lease and ensuring the Organisation complies with the terms and objectives of its charitable status.
March 2012
TAR
2
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
To foster and promote the education of the public in the appreciation of music by public performances. To encourage, provide facilities for and teach people of all ages to play Summary of the objects of the brass and percussion instruments, so as to develop their musical charity set out in its education with a view to eventual band membership and participation in governing document the recreational and community services as provided by the band. During the year of report the Carlton Band Organisation has continued to fulfil its objectives by promoting the education and training of people of all ages in the playing of brass instruments, by multiple public performances in a variety of locations. The CharityTrustees confirm that they have had regard to the guidance issued by the charity commission on the public benefit and have followed this in planning and undertaking our activities. Both bands held regular practices usually twice weekly each, with additional training sessions for beginner members, and addition group practices to improve performance of advanced players, The organisation’s activities are mostly within Gedling Borough and the Summary of the main Nottinghamshire county but occasionally performance is outside this activities undertaken for the area. public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
Additional details of objectives and activities (Optional information)
March 2012
TAR
3
The Organisation is run entirely by volunteers who work tirelessly to promote our objectives.
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
Section D Achievements and performance
March 2012
TAR
4
Section D Achievements and performance
CARLTON BRASS Summary of the main Gave a number of public performances as a full band, as small ensemble achievements of the charity and in combination with band B, as a means of raising funds and during the year education of the public in the appreciation of music. The members have been encouraged to enhance their performance by competition and have retained the position as a First Section Band. Throughout the year the band has worked in cooperation with other charities to promote their joint interest to the benefit of all parties. Some of the more notable performances in 2023 included playing in Southwell Minster on the day of the Coronation of King Charles III, providing music for a Chernobyl Orphanage Charity fund raising event, and providing background music at a Dementia Café in Arnold. In total the band made 20 public performances during the year and were featured on Radio Nottingham when we performed in a joint summer and Christmas Concert with the Childrens choir of All Hallows Primary School in Gedling. BURTON JOYCE COMMUNITY BRASS Performed at 20 Public events, some of which were in conjunction with other charities, to raise funds for both. BJCB provided small ensembles FOC for interactive school assemblies at 2 local primary schools with the objective of attracting new younger members for the future and educating children in the appreciation of music. BJCB has continued to find several new members of all ages and abilities, who have been provided with both an instrument and tuition at minimal membership fee. During the year 2 self-promoted concerts were arranged to invite non-playing family members to attend. This gave the opportunity for some developing soloist to be featured that otherwise would not be featured in public concerts thereby enhancing their confidence and musical ability.
Section E Financial review
March 2012
TAR
5
Brief statement of the charity’s policy on reserves
The policy of the organisation is to maintain a reserve of £10k against hard times. Having secured long term tenancy of new premises at minimal rent, in conjunction with a charitable Trust , it is anticipated that other further reserves will be expended on improvement of access, and maintain instrument stock, uniforms and equipment
Details of any funds materially in deficit
None.
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Andrew Allison | Andrew Allison |
|---|---|---|
| Andrew Philip Allison | ||
| Custodian Trustee, on behalf of the Organisation and the other Custodian Trustees John Hunt |
||
| 10 Apr 2023 |
March 2012
TAR
6
Carlton Band Organisation
Registered Charity No 504547
08-Apr-24
Consolidated Income and Expenditure Statement FY 2023
| Income Sponsorship Concert Payment Subs Other Income Contest Prizes Interest Carolling (Exceptional Income) Transfer in Total Income Opening Account Balances Business Account Petty Cash Total Balance on hand Reconciliation Check (Start+Income = Finish-Expenditure) |
2023 8150.47 31.4% 6395.39 24.7% 5375.00 20.7% 1420.00 5.5% 0.00 0.0% 0.00 0.0% 1791.53 6.9% 2792.54 10.8% 25,924.93 62,711.68 64.59 62776.27 88,701.20 |
2022 7153.90 6187.88 4509.98 970.00 0.00 0.00 1050.00 0.00 19,871.76 62,784.38 224.72 63009.10 82,880.86 |
Expenditure Conductor wages Bills Insurance Instrument/ Equipment purchase Borrowed Players Expenses Contest entry fee Transport Honorarium Advertising Music Registry fees Hall hire Instrument Repair Association fee Consumables Accommodation All Others (Exceptional Expenses) Meadow Road (Exceptional) Transfer out Total Expense Closing Account Balances Business Accounts Petty Cash Total Balance on hand Grand Total |
2023 8235.00 40.7% 1326.57 6.6% 662.18 3.3% 956.76 4.7% 275.00 1.4% 50.00 0.2% 480.00 2.4% 780.00 3.9% 0.00 0.0% 0.00 0.0% 333.27 1.6% 116.70 0.6% 0.00 0.0% 185.00 0.9% 0.00 0.0% 21.90 0.1% 6267.60 31.0% 531.39 2.6% 0.00 0.0% 0.00 0.0% 20,221.37 67,590.87 888.96 68479.83 88,701.20 |
2022 7620.00 801.18 646.71 1988.96 365.00 0.00 265.00 540.00 200.00 0.00 671.03 132.70 40.00 110.00 0.00 0.00 5907.50 816.51 0.00 0.00 20104.59 |
|---|---|---|---|---|---|
| 62,711.68 64.59 62776.27 |
|||||
| 82,880.86 |
Auditors Report/ Independent Examiners Report for the Carlton Band organisation
I can confirm that the consolidated accounts presented for 2023 represent a true and fair representation of t charities financial affairs. Both bands within the organisation made a surplus and finacial reserves at the end represent over 3 years normal expenditure. Equipment however requires constant repair and replacement a therefore significant capital expenditure is predicted for the coming years which will normalise the level of fi reserves within the organisation
Andrew Allison BA(Hons) ACMA Custodian Trustee Carlton Band Charity Number 504547
the of 2023 Ind Inancial