||**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**|**Trustees' Annual Report for theperiod**| |---|---|---|---|---|---|---|---|---| ||**From**|Period start date|||**To**|Period end date||| |||01|01|2023||31|12|2023| ## Section A Reference and administration details **Charity name** THE CARLTON BAND ORGANISATION **Other names charity is known by** CARLTON BRASS / BURTON JOYCE COMMUNITY BRASS **Registered charity number (if any)** 504547 ~~—~~ **Charity's principal address** Contact – c/o Mr Andrew Philip Allison 14 Mallow Way Bingham Nottingham **Registered charity number (if any)** 504547 **Postcode NG13 8TZ** **Names of the charity trustees who manage the charity** |~~a~~|~~ee~~|~~ee~~|| |---|---|---|---| |**Trustee name**
~~a~~
~~a~~|**Office (if any)**
~~ee~~
~~ee~~|**Dates acted if**
**not for whole**
**year**
~~ee~~
~~ee~~|**Name of person (or body) entitled**
**to appoint trustee (if any)**
~~ee~~| |Clive
Brocklehurst
~~a~~
~~a~~|Chairman
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~| |Anne Cockayne
~~a~~
~~a ee~~
~~a~~|General Secretary
~~ee~~
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~
~~ee~~| |Phil Scott
~~a~~
~~a~~|Treasurer Band A
~~ee~~
~~a~~|Whole Year
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| |David Rutt
~~a~~
~~a~~
~~a~~|Contest Secretary
~~ee~~
~~a~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| |Geoff Hawley
~~a ~~
~~a~~
~~a~~|Band Master
~~a~~
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Member of Carlton Band Org
at an AGM
~~ee~~
~~ee~~| |Catherine
Onions
~~a~~
~~a~~
~~a~~|Librarian Band A
~~ee~~
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| |Stephen Parker
~~a~~
~~a~~|Equipment and Uniforms
~~ee ~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| |Charlotte
Davenport
~~a~~
~~a ee~~
~~a~~|Secretary Band B
~~ee ~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~
~~ee~~| |Arthur Williams
~~a ee~~
~~a~~
~~a~~|Treasurer Band B
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| |Kelly Campbell
~~a~~
~~a~~
~~a~~|Assistant Secretary
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| |Robert
Hamshire
~~a~~
~~a~~
~~a~~|Logistic Co-ordinator
~~ee ~~
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| |Nora Shannon
~~a~~
~~a~~|Librarian Band B
~~ee ~~
~~ee~~
~~ee~~|Whole Year
~~ee~~
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~
~~ee~~| |Amy Legge
~~a~~|Public Relations
~~ee ~~
~~ee~~|Whole Year
~~ee~~
~~ee~~|Members of Carlton Band
Org. at an A.G.M.
~~ee~~
~~ee~~| March **2012** **TAR** 1 |14
15
16
17
18
19
20|David
Butterworth|Band Master Band B|Whole Year|Members of Carlton Band
Org. at an A.G.M.| |---|---|---|---|---| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** ||**Name**|**Dates acted if not for whole year**| |---|---|---| ||Andrew PhilipAllison|On-goingcustodian Trustee| ||John Hunt|On-goingcustodian Trustee| ||Clive Brocklehurst|Trustee| ||John Philip Scott|Trustee| ||John Yarker|Trustee| ||Stephen Parker|Trustee| |||| ## **Names and addresses of advisers (Optional information)** ||**Type of adviser**|**Name**
**Address**|**Name**
**Address**| |---|---|---|---| ||||| ||||| ||||| ||||| ||**Name of chief executive or names of senior staff members (Optional information)**||| ||||| |**Section B Structure, governance and management**
**scription of the charity’s trusts**
Type of governing document
(eg. trust deed, constitution)
Constitution Adopted 20/07/1975 as amended Feb 2018
How the charity is constituted
(eg. trust, association, company)
Association
Trustee selection methods
(eg. appointed by, elected by)
The Officers are elected by the membership at an A.G.M and are the
managing Trustees for Year of office.
The Custodian Trustees are usually long serving members elected at an
A.G.M and continue on-going until they choose to retire.|||| ## **Description of the charity’s trusts** ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; The Organisation comprises two bands:- Band A, CARLTON BRASS and Band B, BURTON JOYCE COMMUNITY BRASS, each having its own management committee. The Joint Committee manages the organisation and in addition there are 2 Custodian Trustees who oversee Organisation affairs, including involvement with property rental/lease and ensuring the Organisation complies with the terms and objectives of its charitable status. March **2012** **TAR** 2 - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To foster and promote the education of the public in the appreciation of music by public performances. To encourage, provide facilities for and teach people of all ages to play **Summary of the objects of the** brass and percussion instruments, so as to develop their musical **charity set out in its** education with a view to eventual band membership and participation in **governing document** the recreational and community services as provided by the band. During the year of report the Carlton Band Organisation has continued to fulfil its objectives by promoting the education and training of people of all ages in the playing of brass instruments, by multiple public performances in a variety of locations. The CharityTrustees confirm that they have had regard to the guidance issued by the charity commission on the public benefit and have followed this in planning and undertaking our activities. Both bands held regular practices usually twice weekly each, with additional training sessions for beginner members, and addition group practices to improve performance of advanced players, The organisation’s activities are mostly within Gedling Borough and the **Summary of the main** Nottinghamshire county but occasionally performance is outside this **activities undertaken for the** area. **public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** March **2012** **TAR** 3 The Organisation is run entirely by volunteers who work tirelessly to promote our objectives. You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. Section D Achievements and performance March **2012** **TAR** 4 ## Section D Achievements and performance **CARLTON BRASS Summary of the main** Gave a number of public performances as a full band, as small ensemble **achievements of the charity** and in combination with band B, as a means of raising funds and **during the year** education of the public in the appreciation of music. The members have been encouraged to enhance their performance by competition and have retained the position as a First Section Band. Throughout the year the band has worked in cooperation with other charities to promote their joint interest to the benefit of all parties. Some of the more notable performances in 2023 included playing in Southwell Minster on the day of the Coronation of King Charles III, providing music for a Chernobyl Orphanage Charity fund raising event, and providing background music at a Dementia Café in Arnold. In total the band made 20 public performances during the year and were featured on Radio Nottingham when we performed in a joint summer and Christmas Concert with the Childrens choir of All Hallows Primary School in Gedling. **BURTON JOYCE COMMUNITY BRASS** Performed at 20 Public events, some of which were in conjunction with other charities, to raise funds for both. BJCB provided small ensembles FOC for interactive school assemblies at 2 local primary schools with the objective of attracting new younger members for the future and educating children in the appreciation of music. BJCB has continued to find several new members of all ages and abilities, who have been provided with both an instrument and tuition at minimal membership fee. During the year 2 self-promoted concerts were arranged to invite non-playing family members to attend. This gave the opportunity for some developing soloist to be featured that otherwise would not be featured in public concerts thereby enhancing their confidence and musical ability. ## **Section E Financial review** March **2012** **TAR** 5 **Brief statement of the charity’s policy on reserves** The policy of the organisation is to maintain a reserve of £10k against hard times. Having secured long term tenancy of new premises at minimal rent, in conjunction with a charitable Trust , it is anticipated that other further reserves will be expended on improvement of access, and maintain instrument stock, uniforms and equipment **Details of any funds materially in deficit** None. ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary, Chair,**
**etc)**
**Date**|Andrew Allison|Andrew Allison| |---|---|---| ||Andrew Philip Allison|| ||Custodian Trustee, on behalf of
the Organisation and the other
Custodian Trustees John Hunt|| ||10 Apr 2023|| March **2012** **TAR** 6 ## Carlton Band Organisation ## **Registered Charity No 504547** 08-Apr-24 ## **Consolidated Income and Expenditure Statement FY 2023** |**Income**
Sponsorship
Concert Payment
Subs
Other Income
Contest Prizes
Interest
Carolling
(Exceptional Income)
Transfer in
**Total Income**
**Opening Account Balances**
Business Account
Petty Cash
**Total Balance on hand**
**Reconciliation Check**
(Start+Income = Finish-Expenditure)|**2023**
8150.47
31.4%
6395.39
24.7%
5375.00
20.7%
1420.00
5.5%
0.00
0.0%
0.00
0.0%
1791.53
6.9%
2792.54
10.8%
**25,924.93**
62,711.68
64.59
**62776.27**
**88,701.20**|**2022**

**7153.90**

**6187.88**

**4509.98**

**970.00**

**0.00**

**0.00**

**1050.00**

**0.00**
**19,871.76**
**62,784.38**
**224.72**
**63009.10**
**82,880.86**|**Expenditure**
Conductor wages
Bills
Insurance
Instrument/ Equipment purchase
Borrowed Players
Expenses
Contest entry fee
Transport
Honorarium
Advertising
Music
Registry fees
Hall hire
Instrument Repair
Association fee
Consumables
Accommodation
All Others
(Exceptional Expenses)
Meadow Road (Exceptional)
Transfer out
**Total Expense**
**Closing Account Balances**
Business Accounts
Petty Cash
**Total Balance on hand**
**Grand Total**|**2023**
8235.00
40.7%
1326.57
6.6%
662.18
3.3%
956.76
4.7%
275.00
1.4%
50.00
0.2%
480.00
2.4%
780.00
3.9%
0.00
0.0%
0.00
0.0%
333.27
1.6%
116.70
0.6%
0.00
0.0%
185.00
0.9%
0.00
0.0%
21.90
0.1%
6267.60
31.0%
531.39
2.6%
0.00
0.0%
0.00
0.0%
**20,221.37**
**67,590.87**
**888.96**
**68479.83**
**88,701.20**|**2022**

**7620.00**

**801.18**

**646.71**

**1988.96**

**365.00**

**0.00**

**265.00**

**540.00**

**200.00**

**0.00**

**671.03**

**132.70**

**40.00**

**110.00**

**0.00**

**0.00**

**5907.50**

**816.51**

**0.00**

**0.00**
**20104.59**| |---|---|---|---|---|---| ||||||**62,711.68**
**64.59**
**62776.27**| ||||||**82,880.86**| ## **Auditors Report/ Independent Examiners Report for the Carlton Band organisation** I can confirm that the consolidated accounts presented for 2023 represent a true and fair representation of t charities financial affairs. Both bands within the organisation made a surplus and finacial reserves at the end represent over 3 years normal expenditure. Equipment however requires constant repair and replacement a therefore significant capital expenditure is predicted for the coming years which will normalise the level of fi reserves within the organisation Andrew Allison BA(Hons) ACMA Custodian Trustee Carlton Band Charity Number 504547 the of 2023 Ind Inancial