CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412021 Porlod end date P•rlod stsrt d•t• To 3110312022 Charlty n4me:The Holbeach drove and wh•plod• drove r•cr•atlon ground and village hall Ch•rlty regI•tIon numb•r:504215 Objectives and Aetlviti•s Summary of the purposes of the chanty as out In Ils govèming document P*1 17 RECREATION GROUND AND VILLAGE HALL FOR THE BENEFIT OF THE INHABITANTS OF THE HAMLETS OF WHAPLOOE OROVE AND HOL8EACH DROVE IN SUCH A MANNER AS THE COMMITTEE OF MANAGEMENT FROM TIME TOTIME THINK FIT. Umbr•lla organlutlon provldlng facllitlè•, op•n $pac•, Playlng Fl•ld•, Sport• FacIlI, Communlty HallN•nu• to loul communlty. Sumrnary ol the main activitses In relation to te wrposes ler the publi I benefrt. In particular. the l ac15Vlties. prqects or seThI8 Jenbfied In the a¢unIS. Stalemenl ctr)firnir4J whether the tru5te¢s ha had fegard lo the guidarm ued by the Chanty Commkssion on pubhc t¢nefrt P••117tr Pw4110 Th• tru•t••s hav• r•gard to th• guld•nc• l$•u•d by the charlty comrnl•ilon on publk b•n•fit
Achievements and Perfornianca W• ar• Conlnulng to op•rat• Ind off•r facllitlej, op•n •pace, pl•ylng fi•ld, •port• lacllltl••, ¢hlldr•n's play •qulpm•nt ¥nd • communlty halVv•nu• to th• gr••t•r communlty. Tho op•n •pac•¥ h•ve ¢ontlnu•d to v• incr•a#•d 100tt•l1 and th• Indoor •f•a8 hav• •••n •1gnific•ntlump In u••r• throughout th• p•rlod. W• contlnu• lo r•novatlon and r•paSr Improvlng th• •xpvrl•nc• r•c•lv•d by all our vl•ltorn Summary ol the m•in achievemen15 01 the chanly, identifying the diff•rence ihe chanly's work hai made lo the ¢ir¢umstanc¢$ ol Ils benefici8rias and any wd•i btsnefils lo •ocK•ly as who. P120 Flnanclal Revlew | Rev ol the charrty'$ I finanual position al lh• end ol the no(l Slalement explainirrfJ thè Folicy for hdding reservtss slabThJ why they ar• Pw•121 Th• ¢hrlty l• In a good fln•ncl•l po•ltlon •nd would b• con•ld•rnd • golny con¢•m bLth• tnJtws Res•rv•s •f• h•ld to llow u• * grnc• Porlod to rnl•• lunds If our ¢lr¢um•lanc•s ¢hang• or to facllltatè th• ¢lo•ur• of th• pr•mlsM Should w• c•a to trad• ', £sooo P••122 Amount ol reserves held Reasons lor holding zero reserves Details ol fund malenally in deficit Explanation ol any Uncertaint about the charrty eonbrwJing as a goin9 concern P4rn122 P••1 P•124 Pw•t2J Non• Structure, Governance and Management De5criptson of chanty's trusts Type ol gov¢rning documenl irter Provld•• Bulldlngslf•¢lllth$lop•n Spac• Acts AS An Umbro114 Or R•$our¢• B¢d Charlty commlsslon s¢h•m• P•r• 125 How is the chanty constituted? P•m125 Unlncoffpornt•d Trustee selection melhLx48 Including details ol any conslilulional provisions e g. election lo post of name of any person or body entilkd loa oinl one or more P4rn Trustees are appolnt•d vl? el*¢tlon with •xisting trust or by vote at •n EGM
Irusteos Reference and Admlnlstratlve deta118 Chanty namo Th• Holbo•¢h Drw OF4o Drov• r•creon gr0d nd villa9e h1 Whaplcrfte Drove 504215 The EILzabethan c•ntr• Porsons L•ne lthapl¢¥lo Drov• pE12B Other name the charity us Re 18tered ¢harrt numtrxr Chanty'8 princApal a(hJre8• In Nm•• of th• charlty IW•1 who mnag• th• ch•rlty D•ts• •ctsd W Trxlor y1 N•m• of p•r•on loi bo¢yl •ntld•d to •pp¢lnt I Tru•l•• Nrn• Ollk• Ill•nyl Dan1 Bames Hadyn Dilley Martin Oliver DavK1 Goos• No d•lail8 held No dei*ils held lan Stancor Douglas c0man David Byrg•ss Chns Knight DavK1 Bartool Richard Ward No detgils ld 10 No details held Andy kithman 12
Exemptions from dlsclosure Reason lof n¢HIMdowJre ol ke rsonnel d•lails Non• Other o tlonal Inforniatlon Non• Declaratlons Th• truit•M dKl•r• th•t th•y h•v• •pprov•d th• 1ftt•' r•port bov•. Slgn•d on b•half of th• ¢h•rlty'• trust••s SlgntUM(il Full nam•(sl Po•lVon l•g S•¢r•t4ry. Chalr, •t¢l D•nl 8om IdBa oot CMim*) Vice Cha D•t• 27h)1Q023
WHAPLODE DROVE & DISTRICT PLAYING FIELD ASSOCIATION
INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022
| 2022 2021 £ £ £ INCOME Hire of Hall 2,119 Contributions from Parish Council 0 Field Rent 860 Playground Fund 0 Grants 16,701 Events 0 Other Items / Donations 7,373 27,053 EXPENDITURE Water Rates 0 83 Repairs & Renewals inc Lights 14,640 5,158 Floor Maintenance & Caretaker 0 0 Cleaning & Sundries 29 0 Insurance 1,971 0 Postage & Stationery 0 0 Depreciation 82 82 Accountancy Fees 225 175 Donation & Sponsorship 0 5,234 Utilities 4,561 0 Heating Oil 300 396 Inspection Fees & Licence 99 0 21,907 Excess of Expenditure for year 5,146 Balance Brought Forward 49,009 Balance Carried Forward 54,155 |
£ 845 1,000 75 0 0 0 23,579 |
|---|---|
| 25,499 11,128 |
|
| 14,371 34,638 49,009 |
WHAPLODE DROVE & DISTRICT PLAYING FIELD ASSOCIATION
SCHEDULE OF FIXED ASSETS FOR THE YEAR ENDED 31ST MARCH 2022
| Cost/Book | Cost/Book | |||||
|---|---|---|---|---|---|---|
| Value | Additions | Depreciation | Value | |||
| 01.04.21 | 31.03.22 | |||||
| Buildings & Land | 71,338 | 71,338 | ||||
| Extension | 31,377 | 31,377 | ||||
| Hall Floor | 11,914 | 11,914 | ||||
| Equipment & Furnishings | 95 | 14 | 81 | |||
| Field Drainage | 4,178 | 4,178 | ||||
| Boiler | 364 | 55 | 309 | |||
| Fees re Proposed Alterations | 20,786 | 20,786 | ||||
| CCTV | 875 | 0 | 13 | 862 | ||
| CCTV | 0 | 1,036 | 0 | 1,036 | ||
| Projector | 0 | 2,936 | 0 | 2,936 | ||
| 2 x iPads | 0 | 888 | 0 | 888 | ||
| 140,927 | 4,860 | 82 | 145,705 |
WHAPLODE DROVE & DISTRICT PLAYING FIELD ASSOCIATION
BALANCE SHEET AS AT 31ST MARCH 2022
| 2022 2021 £ £ £ Fixed Assets Per Schedule 145,705 Current Assets Cash at Bank 15,656 15,740 Missing Cash Income 370 -370 Cash in Hand 260 548 16,286 15,918 Current Liabilities Creditors & Accruals 175 175 Net Current Assets 16,111 Net Assets: 161,816 Represented by: Accumulated Income 54,155 Building Grants 37,283 Extension 21,950 Hall Floor 9,150 Equipment & Furnishings 500 Moon Probe 1,722 Field Drainage 2,785 Boiler 3,275 Community Fund Grant 19,429 Playground Fund 970 Building Fund 10,597 161,816 |
£ 140,927 15,743 156,670 |
£ 140,927 15,743 156,670 |
|---|---|---|
| 49,009 37,283 21,950 9,150 500 1,722 2,785 3,275 19,429 970 10,597 156,670 |
49,009 37,283 21,950 9,150 500 1,722 2,785 3,275 19,429 970 10,597 |
Whaplode Drove & District Playing Field Association Social Club Accountants Report As At 31 March 2022
a) The accounts of the Playing Field Association (PFA) for the year ended 31 March 2022 are in agreement with the accounting records kept by the PFA under section 130 of the Charities Act 2 and
b) having regard only to, and on the basis of, the information in those accounting records, those accounts have been properly prepared following the regulations by the Secretary of State and c with Section 145 of the Charities Act 2011; and
c) having regard only to, and on the basis of, the information in the accounting records, the PFA satisfied the requirements of the Charity Commission for the financial year in question, and I ha no concerns with the examination to which attention should be drawn.
Katrina Turner. Signed……………………………..
Katrina Turner FMAAT
?oii.. omply )ve
The Independent Examination of the Charity Accounts for The Holbeach Drove and Whaplode Drove Recreation Ground and Village Hall.
Charity Number: 504215
Following the examination of the Charity Commission for England and Wales, I can confirm
that the charity audit threshold applies to the accounts and an audit is not required for any
other reason. I can confirm that the charity’s income and assets figure is below the £250,000 threshold and it is not a Company. Therefore, accruals accounting is applicable.
I can also confirm that in my appointment as an independent examiner, there is no conflict
of interest as I have no input in the day-to-day running of the charity or the bookkeeping. I
am a Certified Licenced Fellow Member of The Association of Accounting Technicians.
A set of Accounts for the Year Ending 31 March 2022 has been prepared and examined. It
was noted that the banking income and expenditure was accurate with no discrepancies.
Last financial year there was a discrepancy with the cash takings. I can assure that no such discrepancy has taken place in the next financial year. I also understand that the previous difficulties regarding the transfer of paperwork have been overcome.
I am confident that the accounts and record keeping are accurate and every care has been taken in order to minimise errors. The trustees have taken all reasonable steps necessary to ensure funds and expenses are recorded correctly in the accounts.
The Charity is deemed to be an on-going concern with the ability to satisfy any outstanding expenditure.
This report should be read by the Committee in Association with the Accounts.
Katrina Turner FMAAT
Signed ……………………………………………………... 27 January 2023 Date ………………………………………………………...