CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 0110412021 Porlod end date P•rlod stsrt d•t• To 3110312022 Charlty n4me:The Holbeach drove and wh•plod• drove r•cr•atlon ground and village hall Ch•rlty regI•￿tIon numb•r:504215 Objectives and Aetlviti•s Summary of the purposes of the chanty as out In Ils govèming document P**1 17 RECREATION GROUND AND VILLAGE HALL FOR THE BENEFIT OF THE INHABITANTS OF THE HAMLETS OF WHAPLOOE OROVE AND HOL8EACH DROVE IN SUCH A MANNER AS THE COMMITTEE OF MANAGEMENT FROM TIME TOTIME THINK FIT. Umbr•lla organlutlon provldlng facllitlè•, op•n $pac•, Playlng Fl•ld•, Sport• FacIlI￿￿, Communlty HallN•nu• to loul communlty. Sumrnary ol the main activitses In relation to t￿e wrposes ler the publi I benefrt. In particular. the l ac15Vlties. prqects or seThI￿8 *Jenbfied In the a¢￿unIS. Stalemenl ctr)firnir4J whether the tru5te¢s ha had fegard lo the guidarm ued by the Chanty Commkssion on pubhc t¢nefrt P••117tr Pw4110 Th• tru•t••s hav• r•gard to th• guld•nc• l$•u•d by the charlty comrnl•ilon on publk b•n•fit Achievements and Perfornianca W• ar• Conlnulng to op•rat• Ind off•r facllitlej, op•n •pace, pl•ylng fi•ld, •port• lacllltl••, ¢hlldr•n's play •qulpm•nt ¥nd • communlty halVv•nu• to th• gr••t•r communlty. Tho op•n •pac•¥ h•ve ¢ontlnu•d to v• incr•a#•d 100tt•l1 and th• Indoor •f•a8 hav• •••n •1gnific•ntlump In u••r• throughout th• p•rlod. W• contlnu• lo r•novatlon and r•paSr Improvlng th• •xpvrl•nc• r•c•lv•d by all our vl•ltorn Summary ol the m•in achievemen15 01 the chanly, identifying the diff•rence ihe chanly's work hai made lo the ¢ir¢umstanc¢$ ol Ils benefici8rias and any wd•i btsnefils lo •ocK•ly as who￿. P￿120 Flnanclal Revlew | Rev￿ ol the charrty'$ I finanual position al lh• end ol the ￿no(l Slalement explainirrfJ thè Folicy for hdding reservtss slabThJ why they ar• Pw•121 Th• ¢h*rlty l• In a good fln•ncl•l po•ltlon •nd would b• con•ld•rnd • golny con¢•m bLth• tnJ*tws Res•rv•s •f• h•ld to *llow u• * grnc• Porlod to rnl•• lunds If our ¢lr¢um•lanc•s ¢hang• or to facllltatè th• ¢lo•ur• of th• pr•mlsM Should w• c•a to trad• ', £sooo P••122 Amount ol reserves held Reasons lor holding zero reserves Details ol fund malenally in deficit Explanation ol any Uncertaint￿ about the charrty eonbrwJing as a goin9 concern P4rn122 P••1 P*•124 Pw•t2J Non• Structure, Governance and Management De5criptson of chanty's trusts Type ol gov¢rning documenl irter Provld•• Bulldlngslf•¢lllth$lop•n Spac• Acts AS An Umbro114 Or R•$our¢• B¢d Charlty commlsslon s¢h•m• P•r• 125 How is the chanty constituted? P•m125 Unlncoffpornt•d Trustee selection melhLx48 Including details ol any conslilulional provisions e g. election lo post of name of any person or body entilkd loa oinl one or more P4rn Trustees are appolnt•d vl? el*¢tlon with •xisting trust￿ or by vote at •n EGM Irusteos Reference and Admlnlstratlve deta118 Chanty namo Th• Holbo•¢h Drw ￿￿OF4￿￿￿o Drov• r•cre*on gr0￿d nd villa9e h￿1 Whaplcrfte Drove 504215 The EILzabethan c•ntr• Porsons L•ne lthapl¢¥lo Drov• pE12￿B Other name the charity us Re 18tered ¢harrt numtrxr Chanty'8 princApal a(hJre8• In N*m•• of th• charlty IW•1￿ who m*nag• th• ch•rlty D•ts• •ctsd W Trxlor y￿1 N•m• of p•r•on loi bo¢yl •ntld•d to •pp¢lnt I Tru•l•• Nrn• Ollk• Ill•nyl Dan￿*1 Bames Hadyn Dilley Martin Oliver DavK1 Goos• No d•lail8 held No dei*ils held lan Stancor Douglas c0￿man David Byrg•ss Chns Knight DavK1 Bartool Richard Ward No detgils ￿ld 10 No details held Andy kithman 12 Exemptions from dlsclosure Reason lof n¢*HIMdowJre ol ke rsonnel d•lails Non• Other o tlonal Inforniatlon Non• Declaratlons Th• truit•M dKl•r• th•t th•y h•v• •pprov•d th• 1ft￿t•￿' r•port *bov•. Slgn•d on b•half of th• ¢h•rlty'• trust••s Slgn*tUM(il Full nam•(sl Po•lVon l•g S•¢r•t4ry. Chalr, •t¢l D•n*l 8om IdBa oot CMim*) Vice Cha D•t• 27h)1Q023 ## **WHAPLODE DROVE & DISTRICT PLAYING FIELD ASSOCIATION** ## **INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31ST MARCH 2022** |2022
2021
£
£
£
**INCOME**
Hire of Hall
2,119
Contributions from Parish Council
0
Field Rent
860
Playground Fund
0
Grants
16,701
Events
0
Other Items / Donations
7,373
27,053
**EXPENDITURE**
Water Rates
0
83
Repairs & Renewals inc Lights
14,640
5,158
Floor Maintenance & Caretaker
0
0
Cleaning & Sundries
29
0
Insurance
1,971
0
Postage & Stationery
0
0
Depreciation
82
82
Accountancy Fees
225
175
Donation & Sponsorship
0
5,234
Utilities
4,561
0
Heating Oil
300
396
Inspection Fees & Licence
99
0
21,907
Excess of Expenditure for year
5,146
Balance Brought Forward
49,009
Balance Carried Forward
54,155|£
845
1,000
75
0
0
0
23,579| |---|---| ||25,499
11,128| ||14,371
34,638
49,009| ## **WHAPLODE DROVE & DISTRICT PLAYING FIELD ASSOCIATION** ## **SCHEDULE OF FIXED ASSETS FOR THE YEAR ENDED 31ST MARCH 2022** ||Cost/Book|||||Cost/Book| |---|---|---|---|---|---|---| ||Value|Additions||Depreciation||Value| ||01.04.21|||||31.03.22| |Buildings & Land|71,338|||||71,338| |Extension|31,377|||||31,377| |Hall Floor|11,914|||||11,914| |Equipment & Furnishings|95||||14|81| |Field Drainage|4,178|||||4,178| |Boiler|364||||55|309| |Fees re Proposed Alterations|20,786|||||20,786| |CCTV|875||0||13|862| |CCTV|0|1,036|||0|1,036| |Projector|0|2,936|||0|2,936| |2 x iPads|0|888|||0|888| ||140,927|4,860|||82|145,705| ## **WHAPLODE DROVE & DISTRICT PLAYING FIELD ASSOCIATION** ## **BALANCE SHEET AS AT 31ST MARCH 2022** |2022
2021
£
£
£
**Fixed Assets**
Per Schedule
145,705
**Current Assets**
Cash at Bank
15,656
15,740
Missing Cash Income
370
-370
Cash in Hand
260
548
16,286
15,918
**Current Liabilities**
Creditors & Accruals
175
175
**Net Current Assets**
16,111
Net Assets:
161,816
Represented by:
Accumulated Income
54,155
Building Grants
37,283
Extension
21,950
Hall Floor
9,150
Equipment & Furnishings
500
Moon Probe
1,722
Field Drainage
2,785
Boiler
3,275
Community Fund Grant
19,429
Playground Fund
970
Building Fund
10,597
161,816|£
140,927
15,743
156,670|£
140,927
15,743
156,670| |---|---|---| ||49,009
37,283
21,950
9,150
500
1,722
2,785
3,275
19,429
970
10,597
156,670|49,009
37,283
21,950
9,150
500
1,722
2,785
3,275
19,429
970
10,597| ## **Whaplode Drove & District Playing Field Association Social Club Accountants Report As At 31 March 2022** a) The accounts of the Playing Field Association (PFA) for the year ended 31 March 2022 are in agreement with the accounting records kept by the PFA under section 130 of the Charities Act 2 and b) having regard only to, and on the basis of, the information in those accounting records, those accounts have been properly prepared following the regulations by the Secretary of State and c with Section 145 of the Charities Act 2011; and c) having regard only to, and on the basis of, the information in the accounting records, the PFA satisfied the requirements of the Charity Commission for the financial year in question, and I ha no concerns with the examination to which attention should be drawn. Katrina Turner. Signed…………………………….. Katrina Turner FMAAT ?oii.. omply )ve ## **The Independent Examination of the Charity Accounts for The Holbeach Drove and Whaplode Drove Recreation Ground and Village Hall.** Charity Number: 504215 Following the examination of the Charity Commission for England and Wales, I can confirm that the charity audit threshold applies to the accounts and an audit is not required for any other reason. I can confirm that the charity’s income and assets figure is below the £250,000 threshold and it is not a Company. Therefore, accruals accounting is applicable. I can also confirm that in my appointment as an independent examiner, there is no conflict of interest as I have no input in the day-to-day running of the charity or the bookkeeping. I am a Certified Licenced Fellow Member of The Association of Accounting Technicians. A set of Accounts for the Year Ending 31 March 2022 has been prepared and examined. It was noted that the banking income and expenditure was accurate with no discrepancies. Last financial year there was a discrepancy with the cash takings. I can assure that no such discrepancy has taken place in the next financial year. I also understand that the previous difficulties regarding the transfer of paperwork have been overcome. I am confident that the accounts and record keeping are accurate and every care has been taken in order to minimise errors. The trustees have taken all reasonable steps necessary to ensure funds and expenses are recorded correctly in the accounts. The Charity is deemed to be an on-going concern with the ability to satisfy any outstanding expenditure. This report should be read by the Committee in Association with the Accounts. _Katrina Turner FMAAT_ Signed ……………………………………………………... _27 January 2023_ Date ………………………………………………………...