Arkholme Village Hall
Annual General Meeting & Trustees Minutes
10 February 2026
1. Annual General Meeting (AGM)
Attendance:
Present: [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED]
Apologies: [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED]
Members of the public present: [REDACTED] and [REDACTED]
Minutes of Previous Meeting: Taken as read.
Matters Arising: None.
Chair’s Report:
-
Strong year of hall usage with many regular users
-
Successful events; thanks to Events Committee and cleaners
-
Electrical surges caused major damage; extensive repairs completed
-
New curtains installed via National Lottery grant
-
Thanks and acknowledgment of [REDACTED]’s service
Finance Report:
-
31 Oct 2024 balance: £44,997.24
-
31 Oct 2025 balance: £40,586.65
-
Current balance: £27,310.09
-
Large expenditure due to electrical/fire issues
-
Most expected to be covered by insurance
Bookings Report:
-
2025: 9 weddings, 7 regular users, 12 children’s parties, 7 evening parties
-
2026: 7 weddings booked
-
2027: 3 weddings booked
Events Committee Report:
-
Bonfire Night profit: £692.08
-
Christmas Party small loss: £61.89
-
Apple pressing returning in 2026
Election of Trustees:
-
Resignations: [REDACTED], [REDACTED], [REDACTED]
-
New trustees: [REDACTED], [REDACTED] (in absence)
Appreciation: Thanks expressed to [REDACTED] and [REDACTED].
Full summaries of chairs report, financial summary and events committee report:
Chairs Welcome
Thank you all for coming today. Up until Autumn 2025 we were having a good year. We have lots of regular users including school, pickle ball, parish council, yoga, fitness classes, Halton Football Club, Capernwray church and badminton private users and post office. We had lots of weddings which is great for the income for the hall and we have another busy year ahead. Thanks to all the trustees for their efforts to keep the hall a thriving asset for the community, in particular [REDACTED]. The Events committee need a huge thank you for the amazing fireworks night and the children’s Xmas party. Their efforts are greatly appreciated. And last but not least we need to say thanks to the great cleaners we have had this year.
Ironically given the events at the beginning of 2026, during last year we undertook lots of actions relating to a fire risk assessment we had had undertaken. We had new emergency lights fitted, the doors adjusted to ensure the gaps were compliant and the fire alarm upgraded. That work was all wasted when the electrical issues started to occur in late November and damaged all the new lights and alarm beyond repair. We had multiple instances of power surges and multiple electricians could not get to the bottom of the issue. Then at the beginning of January the issue culminated in another surge that caused a small electrical fire. As a result we have now had a lot of electrical work done to make the building safe and the cause was finally identified as a damaged mains electric cable coming into the building. After a lot of work we are now on day 2 of being open again but there is still work remaining to be done in the ladies loos to repair the fire damage. The good news about 2025 is that we got the curtains replaced with a National Lottery Grant and they look great and have received good feedback. We have also moved to online banking to make the financial processes easier to manage. On that note we would like acknowledge the very sad news of [REDACTED] passing away in 2025 and note huge contribution he made to hall for many years.
We are hoping for a better 2026 now that we are back on the straight and narrow with the electrical issues and we have lots of bookings in the year ahead that will be covered in the bookings summary.
Financial Summary:
Money in bank 31 Oct 2024
| Money in bank 31 Oct 2024 | |
|---|---|
| Barclays | £2797.24 |
| Nat West | £17506 |
| Skipton | £24694 |
| **Total ** | £44,997.24 |
Money in bank 31 Oct 2025
| Barclays | £431.24 |
|---|---|
| Nat West | £22,460.95 |
| Skipton | £17,694.46 |
| **Total ** | £40,586.65 |
Current money in bank as of 10[th] Feb 2026 (but will be getting some back on insurance)
| insurance) | |
|---|---|
| Barclays | £431.24 |
| Nat West | £9,182.39 (with 5k door bill to pay and more electricians bills) |
| Skipton | £17,696.46 |
| Total | £27,310.09 |
Events summary for AGM 2026
During 2025 AVH Events Group organised 2 events:
-
Arkholme Bonfire and Fireworks Display.
-
Arkholme Children’s Christmas Party.
The Arkholme Bonfire and Fireworks Display was held on the 8[th] of November. Although attendance numbers were slightly lower compared to last year the increase in admission fee from £3 to £5 helped offset this. Alongside the entry fee we had our usual stalls selling hot food, cakes and sweets, we made a total profit of £692.80.
The Children’s Christmas Party held on 7[th] December is a long standing community event and not intended to generate funds for the village hall. It made a small loss of £-61.89.
In addition Arkholme Apple Pressing took a break this year but will be back for 2026.
Our WhatsApp groups for the AVH Events Group and AVH volunteers, set up in 2023 have greatly helped coordinate events particularly when there is not enough time for meetings. They have also led to a greater number of people volunteering for tasks (e.g. baking cakes, manning stalls etc). However we are still facing challenges in finding people to join the actual Events Group to help forward plan and programme in events. We’d welcome people to come forward with suggestions for any events they would like to organise.
Thanks to everyone who volunteers and attends the events for their continued support and enthusiasm.
Charity number 503663
Arkholme Village Hall
Unaudited Income and expenditure account
For the year ended 31 October 2025
Murray & Co Chartered Certified Accountants
Arkholme Village Hall
Independent examiner's report for the year ended 31 October 2025
Independent examiner's report to the Trustees of Arkholme Village Hall
I report to the Trustees on my examination of the accounts of Arkholme Village Hall (the Trust) for the year ended 31st October 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Act or 2. the accounts do not accord with those accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: A Murray
Dated: 13/08/2026
Anne Murray FCCA Murray & Co Chartered Certified Accountants 2 Gillison Close Melling Carnforth Lancs. LA6 2RD
Registered Charity -Number 503663
ARKHOLME VILLAGE HALL
Income & Expenditure Account for year to 31 October 2025
(with previous year for comparison)
| INCOME Events Jumble sales Deposits received Spot on Events Bonfire Night Other "Entertainment" Events Lettings Hall Hire Parties Other Field Hire Halton FC Playgroup / toddlers Turnaround Dance Yoga School Christenings / Funerals Methodist Church Services WI Young Farmers Dance Classes Council Hire re local elections etc Badminton Fitness classes Pickleball Other Revenue 150 Club Donations Donation from AGT Ltd National Lottery Grant Solar panels Btidges Trust Solar panels TNL Community Fund Curtains and blinds Interest From Skipton a/c Total Income |
2024 2025 EXPENDITURE £ £ 0 0 Premises Licensing (PRS + Alchohol ) 0 0 Website / domain charges 0 0 1415 779 Bonfire Night -Fireworks 912 1744 Other "Entertainment" Events -Scratchworks Theatre 2327 2522 Operating Costs Booking / Administration 688 150 Electricity EDF invoices 2996 3220 electricity to B4RN electricity to AWP Gas Repairs & Maintenance - General 280 1616 Repairs & Maintenance - Special 0 0 Grounds Maint. Hall Surround 0 0 Grounds Maint. Playing field 51 0 Insurance 2100 0 Water 80 80 Cleaning Services (wages) 2375 2343 Phone, stamps & stationery 303 0 Arkholme Water Processing (waste water ) 163 0 Refuse Collection (LCC) 0 0 Window Cleaning 150 0 Accountancy/Audit/PAYE services 825 825 Cleaning Supplies 223 1338 General Supplies 1220 1268 PAYE 11452 10839 20 0 Curtains and blinds 320 0 Solar panels 17736 16000 16788 0 3000 0 0 6000 1458 569 39322 22569 53101 35930 Total Payments Surplus/- = outflow for the year 53101 35930 |
2024 2025 £ £ 557 340 0 0 1051 1221 800 0 |
|---|---|---|
| 2408 1561 2386 2102 7891 4628 -3431 -726 -1801 -3636 2528 2369 1211 7132 900 1912 938 0 697 1620 3368 3660 1031 2329 3397 3929 252 649 0 1340 457 476 0 72 180 660 550 0 98 0 767 526 |
||
| 21418 29043 0 6252 19552 0 43378 36856 9723 -926 |
||
| 53101 35930 |
||
| RESERVES Cash at bank 1st November Surplus / -outflow for the year Closing |
Represented by: 33427 43150 Skipton A/c 995190066 9723 -926 Nat West A/c 18114105 Cash Float re supplies RJP Cash Float Entertainment c'mtee |
24694 18264 17506 22461 -50 500 1000 1000 |
| 43150 42224 |
43150 42224 |
Charity number 503663
Arkholme Village Hall
Unaudited Income and expenditure account
For the year ended 31 October 2025
Murray & Co Chartered Certified Accountants
Arkholme Village Hall
Independent examiner's report for the year ended 31 October 2025
Independent examiner's report to the Trustees of Arkholme Village Hall
I report to the Trustees on my examination of the accounts of Arkholme Village Hall (the Trust) for the year ended 31st October 2025.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- accounting records were not kept in accordance with section 130 of the Act or 2. the accounts do not accord with those accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed: A Murray
Dated: 13/08/2026
Anne Murray FCCA Murray & Co Chartered Certified Accountants 2 Gillison Close Melling Carnforth Lancs. LA6 2RD
Registered Charity -Number 503663
ARKHOLME VILLAGE HALL
Income & Expenditure Account for year to 31 October 2025
(with previous year for comparison)
| INCOME Events Jumble sales Deposits received Spot on Events Bonfire Night Other "Entertainment" Events Lettings Hall Hire Parties Other Field Hire Halton FC Playgroup / toddlers Turnaround Dance Yoga School Christenings / Funerals Methodist Church Services WI Young Farmers Dance Classes Council Hire re local elections etc Badminton Fitness classes Pickleball Other Revenue 150 Club Donations Donation from AGT Ltd National Lottery Grant Solar panels Btidges Trust Solar panels TNL Community Fund Curtains and blinds Interest From Skipton a/c Total Income |
2024 2025 EXPENDITURE £ £ 0 0 Premises Licensing (PRS + Alchohol ) 0 0 Website / domain charges 0 0 1415 779 Bonfire Night -Fireworks 912 1744 Other "Entertainment" Events -Scratchworks Theatre 2327 2522 Operating Costs Booking / Administration 688 150 Electricity EDF invoices 2996 3220 electricity to B4RN electricity to AWP Gas Repairs & Maintenance - General 280 1616 Repairs & Maintenance - Special 0 0 Grounds Maint. Hall Surround 0 0 Grounds Maint. Playing field 51 0 Insurance 2100 0 Water 80 80 Cleaning Services (wages) 2375 2343 Phone, stamps & stationery 303 0 Arkholme Water Processing (waste water ) 163 0 Refuse Collection (LCC) 0 0 Window Cleaning 150 0 Accountancy/Audit/PAYE services 825 825 Cleaning Supplies 223 1338 General Supplies 1220 1268 PAYE 11452 10839 20 0 Curtains and blinds 320 0 Solar panels 17736 16000 16788 0 3000 0 0 6000 1458 569 39322 22569 53101 35930 Total Payments Surplus/- = outflow for the year 53101 35930 |
2024 2025 £ £ 557 340 0 0 1051 1221 800 0 |
|---|---|---|
| 2408 1561 2386 2102 7891 4628 -3431 -726 -1801 -3636 2528 2369 1211 7132 900 1912 938 0 697 1620 3368 3660 1031 2329 3397 3929 252 649 0 1340 457 476 0 72 180 660 550 0 98 0 767 526 |
||
| 21418 29043 0 6252 19552 0 43378 36856 9723 -926 |
||
| 53101 35930 |
||
| RESERVES Cash at bank 1st November Surplus / -outflow for the year Closing |
Represented by: 33427 43150 Skipton A/c 995190066 9723 -926 Nat West A/c 18114105 Cash Float re supplies RJP Cash Float Entertainment c'mtee |
24694 18264 17506 22461 -50 500 1000 1000 |
| 43150 42224 |
43150 42224 |