## **Arkholme Village Hall** ## **Annual General Meeting & Trustees Minutes** ## **10 February 2026** ## 1. Annual General Meeting (AGM) -------------------------------- Attendance: Present: [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED] Apologies: [REDACTED], [REDACTED], [REDACTED], [REDACTED], [REDACTED] Members of the public present: [REDACTED] and [REDACTED] Minutes of Previous Meeting: Taken as read. Matters Arising: None. ## Chair’s Report: - Strong year of hall usage with many regular users - Successful events; thanks to Events Committee and cleaners - Electrical surges caused major damage; extensive repairs completed - New curtains installed via National Lottery grant - Thanks and acknowledgment of [REDACTED]’s service Finance Report: - 31 Oct 2024 balance: £44,997.24 - 31 Oct 2025 balance: £40,586.65 - Current balance: £27,310.09 - Large expenditure due to electrical/fire issues - Most expected to be covered by insurance Bookings Report: - 2025: 9 weddings, 7 regular users, 12 children’s parties, 7 evening parties - 2026: 7 weddings booked - 2027: 3 weddings booked Events Committee Report: - Bonfire Night profit: £692.08 - Christmas Party small loss: £61.89 - Apple pressing returning in 2026 Election of Trustees: - Resignations: [REDACTED], [REDACTED], [REDACTED] - New trustees: [REDACTED], [REDACTED] (in absence) Appreciation: Thanks expressed to [REDACTED] and [REDACTED]. Full summaries of chairs report, financial summary and events committee report: ## Chairs Welcome Thank you all for coming today. Up until Autumn 2025 we were having a good year. We have lots of regular users including school, pickle ball, parish council, yoga, fitness classes, Halton Football Club, Capernwray church and badminton private users and post office. We had lots of weddings which is great for the income for the hall and we have another busy year ahead. Thanks to all the trustees for their efforts to keep the hall a thriving asset for the community, in particular [REDACTED]. The Events committee need a huge thank you for the amazing fireworks night and the children’s Xmas party. Their efforts are greatly appreciated. And last but not least we need to say thanks to the great cleaners we have had this year. Ironically given the events at the beginning of 2026, during last year we undertook lots of actions relating to a fire risk assessment we had had undertaken. We had new emergency lights fitted, the doors adjusted to ensure the gaps were compliant and the fire alarm upgraded. That work was all wasted when the electrical issues started to occur in late November and damaged all the new lights and alarm beyond repair. We had multiple instances of power surges and multiple electricians could not get to the bottom of the issue. Then at the beginning of January the issue culminated in another surge that caused a small electrical fire. As a result we have now had a lot of electrical work done to make the building safe and the cause was finally identified as a damaged mains electric cable coming into the building. After a lot of work we are now on day 2 of being open again but there is still work remaining to be done in the ladies loos to repair the fire damage. The good news about 2025 is that we got the curtains replaced with a National Lottery Grant and they look great and have received good feedback. We have also moved to online banking to make the financial processes easier to manage. On that note we would like acknowledge the very sad news of [REDACTED] passing away in 2025 and note huge contribution he made to hall for many years. We are hoping for a better 2026 now that we are back on the straight and narrow with the electrical issues and we have lots of bookings in the year ahead that will be covered in the bookings summary. ## **Financial Summary:** ## **Money in bank 31 Oct 2024** |**Money in bank 31 Oct 2024**|| |---|---| |Barclays|£2797.24| |Nat West|£17506| |Skipton|£24694| |**Total **|**£44,997.24**| ## **Money in bank 31 Oct 2025** |Barclays|£431.24| |---|---| |Nat West|£22,460.95| |Skipton|£17,694.46| |**Total **|**£40,586.65**| ## **Current money in bank as of 10[th] Feb 2026 (but will be getting some back on insurance)** |**insurance)**|| |---|---| |Barclays|£431.24| |Nat West|£9,182.39 (with 5k door bill to pay and more
electricians bills)| |Skipton|£17,696.46| |**Total**|**£27,310.09**| ## **Events summary for AGM 2026** During 2025 AVH Events Group organised 2 events: - Arkholme Bonfire and Fireworks Display. - Arkholme Children’s Christmas Party. The Arkholme Bonfire and Fireworks Display was held on the 8[th] of November. Although attendance numbers were slightly lower compared to last year the increase in admission fee from £3 to £5 helped offset this. Alongside the entry fee we had our usual stalls selling hot food, cakes and sweets, we made a total profit of £692.80. The Children’s Christmas Party held on 7[th] December is a long standing community event and not intended to generate funds for the village hall. It made a small loss of £-61.89. In addition Arkholme Apple Pressing took a break this year but will be back for 2026. Our WhatsApp groups for the AVH Events Group and AVH volunteers, set up in 2023 have greatly helped coordinate events particularly when there is not enough time for meetings. They have also led to a greater number of people volunteering for tasks (e.g. baking cakes, manning stalls etc). However we are still facing challenges in finding people to join the actual Events Group to help forward plan and programme in events. We’d welcome people to come forward with suggestions for any events they would like to organise. Thanks to everyone who volunteers and attends the events for their continued support and enthusiasm. Charity number 503663 ## Arkholme Village Hall Unaudited Income and expenditure account For the year ended 31 October 2025 _Murray & Co_ Chartered Certified Accountants **Arkholme Village Hall** ## **Independent examiner's report for the year ended 31 October 2025** ## **Independent examiner's report to the Trustees of Arkholme Village Hall** I report to the Trustees on my examination of the accounts of Arkholme Village Hall (the Trust) for the year ended 31st October 2025. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the Act or 2. the accounts do not accord with those accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: A Murray Dated: 13/08/2026 Anne Murray FCCA Murray & Co Chartered Certified Accountants 2 Gillison Close Melling Carnforth Lancs. LA6 2RD **Registered Charity -Number 503663** ## **ARKHOLME VILLAGE HALL** ## **Income & Expenditure Account for year to 31 October 2025** **(with previous year for comparison)** |**INCOME**
**Events**
Jumble sales
Deposits received
Spot on Events
Bonfire Night
Other "Entertainment" Events
**Lettings**
Hall Hire
Parties
Other
Field Hire
Halton FC
Playgroup / toddlers
Turnaround Dance
Yoga
School
Christenings / Funerals
Methodist Church Services
WI
Young Farmers
Dance Classes
Council Hire re local elections etc
Badminton
Fitness classes
Pickleball
**Other Revenue**
150 Club
Donations
Donation from AGT Ltd
National Lottery Grant
Solar panels
Btidges Trust
Solar panels
TNL Community Fund
Curtains and blinds
Interest From Skipton a/c
**Total Income**|**2024**
**2025**
**EXPENDITURE**
**£ £**
0
**0**
Premises Licensing (PRS + Alchohol )
0
**0**
Website / domain charges
0
**0**
1415
**779**
Bonfire Night -Fireworks
912
**1744**
Other "Entertainment" Events -Scratchworks Theatre
**2327**
**2522**
**Operating Costs**
Booking / Administration
688
**150**
Electricity EDF invoices
2996
**3220**
electricity to B4RN
electricity to AWP
Gas
Repairs & Maintenance - General
280
**1616**
Repairs & Maintenance - Special
0
**0**
Grounds Maint. Hall Surround
0
**0**
Grounds Maint. Playing field
51
**0**
Insurance
2100
**0**
Water
80
**80**
Cleaning Services (wages)
2375
**2343**
Phone, stamps & stationery
303
**0**
Arkholme Water Processing (waste water )
163
**0**
Refuse Collection (LCC)
0
**0**
Window Cleaning
150
**0**
Accountancy/Audit/PAYE services
825
**825**
Cleaning Supplies
223
**1338**
General Supplies
1220
**1268**
PAYE
**11452**
**10839**
20
**0**
Curtains and blinds
320
**0**
Solar panels
17736
**16000**
16788
**0**
3000
**0**
0
**6000**
1458
**569**
**39322**
**22569**
**53101**
**35930**
**Total Payments**
**Surplus/- = outflow for the year**
**53101**
**35930**|**2024**
**2025**
**£**
**£**
**557**
**340**
**0**
**0**
**1051**
**1221**
**800**
**0**| |---|---|---| |||**2408**
**1561**
**2386**
**2102**
**7891**
**4628**
**-3431**
**-726**
**-1801**
**-3636**
**2528**
**2369**
**1211**
**7132**
**900**
**1912**
**938**
**0**
**697**
**1620**
**3368**
**3660**
**1031**
**2329**
**3397**
**3929**
**252**
**649**
**0**
**1340**
**457**
**476**
**0**
**72**
**180**
**660**
**550**
**0**
**98**
**0**
**767**
**526**| |||**21418**
**29043**
**0**
**6252**
**19552**
**0**
**43378**
**36856**
**9723**
**-926**| |||**53101**
**35930**| |||| |**RESERVES**
Cash at bank 1st November
Surplus / -outflow for the year
Closing|**Represented by:**
**33427**
**43150**
Skipton A/c 995190066
**9723**
**-926**
Nat West A/c 18114105
Cash Float re supplies RJP
Cash Float Entertainment c'mtee|**24694**
**18264**
**17506**
**22461**
**-50**
**500**
**1000**
**1000**| ||**43150**
**42224**|**43150**
**42224**| Charity number 503663 ## Arkholme Village Hall Unaudited Income and expenditure account For the year ended 31 October 2025 _Murray & Co_ Chartered Certified Accountants **Arkholme Village Hall** ## **Independent examiner's report for the year ended 31 October 2025** ## **Independent examiner's report to the Trustees of Arkholme Village Hall** I report to the Trustees on my examination of the accounts of Arkholme Village Hall (the Trust) for the year ended 31st October 2025. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in accordance with section 130 of the Act or 2. the accounts do not accord with those accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: A Murray Dated: 13/08/2026 Anne Murray FCCA Murray & Co Chartered Certified Accountants 2 Gillison Close Melling Carnforth Lancs. LA6 2RD **Registered Charity -Number 503663** ## **ARKHOLME VILLAGE HALL** ## **Income & Expenditure Account for year to 31 October 2025** **(with previous year for comparison)** |**INCOME**
**Events**
Jumble sales
Deposits received
Spot on Events
Bonfire Night
Other "Entertainment" Events
**Lettings**
Hall Hire
Parties
Other
Field Hire
Halton FC
Playgroup / toddlers
Turnaround Dance
Yoga
School
Christenings / Funerals
Methodist Church Services
WI
Young Farmers
Dance Classes
Council Hire re local elections etc
Badminton
Fitness classes
Pickleball
**Other Revenue**
150 Club
Donations
Donation from AGT Ltd
National Lottery Grant
Solar panels
Btidges Trust
Solar panels
TNL Community Fund
Curtains and blinds
Interest From Skipton a/c
**Total Income**|**2024**
**2025**
**EXPENDITURE**
**£ £**
0
**0**
Premises Licensing (PRS + Alchohol )
0
**0**
Website / domain charges
0
**0**
1415
**779**
Bonfire Night -Fireworks
912
**1744**
Other "Entertainment" Events -Scratchworks Theatre
**2327**
**2522**
**Operating Costs**
Booking / Administration
688
**150**
Electricity EDF invoices
2996
**3220**
electricity to B4RN
electricity to AWP
Gas
Repairs & Maintenance - General
280
**1616**
Repairs & Maintenance - Special
0
**0**
Grounds Maint. Hall Surround
0
**0**
Grounds Maint. Playing field
51
**0**
Insurance
2100
**0**
Water
80
**80**
Cleaning Services (wages)
2375
**2343**
Phone, stamps & stationery
303
**0**
Arkholme Water Processing (waste water )
163
**0**
Refuse Collection (LCC)
0
**0**
Window Cleaning
150
**0**
Accountancy/Audit/PAYE services
825
**825**
Cleaning Supplies
223
**1338**
General Supplies
1220
**1268**
PAYE
**11452**
**10839**
20
**0**
Curtains and blinds
320
**0**
Solar panels
17736
**16000**
16788
**0**
3000
**0**
0
**6000**
1458
**569**
**39322**
**22569**
**53101**
**35930**
**Total Payments**
**Surplus/- = outflow for the year**
**53101**
**35930**|**2024**
**2025**
**£**
**£**
**557**
**340**
**0**
**0**
**1051**
**1221**
**800**
**0**| |---|---|---| |||**2408**
**1561**
**2386**
**2102**
**7891**
**4628**
**-3431**
**-726**
**-1801**
**-3636**
**2528**
**2369**
**1211**
**7132**
**900**
**1912**
**938**
**0**
**697**
**1620**
**3368**
**3660**
**1031**
**2329**
**3397**
**3929**
**252**
**649**
**0**
**1340**
**457**
**476**
**0**
**72**
**180**
**660**
**550**
**0**
**98**
**0**
**767**
**526**| |||**21418**
**29043**
**0**
**6252**
**19552**
**0**
**43378**
**36856**
**9723**
**-926**| |||**53101**
**35930**| |||| |**RESERVES**
Cash at bank 1st November
Surplus / -outflow for the year
Closing|**Represented by:**
**33427**
**43150**
Skipton A/c 995190066
**9723**
**-926**
Nat West A/c 18114105
Cash Float re supplies RJP
Cash Float Entertainment c'mtee|**24694**
**18264**
**17506**
**22461**
**-50**
**500**
**1000**
**1000**| ||**43150**
**42224**|**43150**
**42224**|