PENTYRCH VILLAGE HALL
ANNUAL REPORT AND ACCOUNTS
FOR THE YEAR ENDED 30 NOVEMBER 2022
Registered charity number 503499
Trustees' Annual Report for the period
Period start date Period end date
From 1 December 2021 To 30 November 2022
Section A Reference and administration details
Charity name Pentyrch Village Hall
Registered charity number[503499 ]
Charity's principal address c/o 31 Lon y Fro
Pentyrch Cardiff Postcode CF15 9TE
Names of the charity trustees who manage the charity
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Barbara Rodd MBE President Trustee Management
1
Committee
2 Helen Edwards
3 Yvonne Krip
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Names of the trustees for the charity, if any, (for example, any custodian trustees)
Pentyrch Community Council Custodian Trustee
Section B Structure, governance and management
Description of the charity’s trusts
Trust Deed (Assigned 1974) Type of governing document (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Appointed by Management Committee Trustee selection methods (eg. appointed by, elected by)
Pentyrch Village Hall Annual Report and Accounts
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Section C Objectives and activities
| Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit) |
The Village Hall is held for the use of the inhabitants (without distinction of political, religious or other opinions) of the parish of Pentyrch. Activities which take place at the hall includes lectures, classes and other forms of recreation and leisure time occupation with the object of improving life conditions for inhabitants. |
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| Regular users The hall provides a base for a wide range of regular users. A preschool nursery is held at the hall on a weekday basis during term time. A wide range of activities take place at the hall on a weekly basis, these include a range of fitness and dance classes, Brownies and Guides meetings, Women Institute meetings, Ladies Meetings, Musical Theatre groups and an Arts Group. The hall is used by a Gardening Group and Historical Society on a monthly basis. Events One off events such as celebration parties are held at the hall. An annual Horticulture Show, Art Society Exhibition and Christmas Fair are held at the hall. A number of local organisations hire the hall for their fundraising activities e.g. quizzes, music concerts. Public meetings are held at the hall to discuss village concerns e.g. Community Council and PACT meetings. Declaration The trustees have had regard to the guidance issued by the Charity Commission on public benefit. In particular, Hall events are open to all and priced at appropriate prices. |
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Section D Achievements and performance
Use of the Hall Summary of the main achievements of the charity The year to 30 November 2022 was the first year since the year ended during the year 30 November 2019 without significant Covid restrictions. The majority of hall hirers returned and over the year the hall was in constant use from Sunday night to Friday lunch-time, as well as monthly meetings on a Friday night. The hall was used for many weekends during the year for celebratory or fundraising functions. The continuous use of the facility results in the hall being the social hub and focal point for the village. Fabric of the Hall Much of the income that the hall receives is reinvested in maintaining the fabric of the building. During the year the hall was repainted and the curtains replaced with blinds. Plans for Future Activity Our plans for future activity will involve continued reinvestment in maintaining the fabric of the building.
Section E Financial review
Deposit account reserves amounted £35,917. Brief statement of the charity’s policy on reserves These reserves are earmarked to fund any future structural maintenance to the building and other commitments as they arise. For these reasons, the Trustees believe that the level of reserves is appropriate.
– Section F Other optional information None
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees:
Full name : Enid Barbara Rodd MBE Position : President Date : 13 March 2023
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Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Pentyrch Village Hall members of On accounts for the year 30 November 2022 Charity no 503499 ended Set out on pages 5 and 6 Respective responsibilities The charity's trustees are responsible for the preparation of the accounts. The of trustees and examiner charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the Charities Act,
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to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
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to state whether particular matters have come to my attention.
Basis of independent My examination was carried out in accordance with general Directions given by the examiner’s statement Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's In connection with my examination, no matter has come to my attention statement
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which gives me reasonable cause to believe that in, any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the Charities Act; and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
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have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
A Aggarwal Date: |
10 March 2023 |
|---|---|---|
| Ashok Aggarwal FCA | ||
| ICAEW | ||
| Clifton House, Four Elms Road, Cardiff, CF24 1LE |
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CHARITY NUMBER : 503499
PENTYRCH VILLAGE HALL
RECEIPTS AND PAYMENTS ACCOUNTS
FROM 1 DECEMBER 2021 TO 30 NOVEMBER 2022
| RECEIPTS Lettings Fundraising 200 Club Surgery Rent Surgery Utilities Donations Bank Interest Heat & Light Refunds Loss of Income Compensation TOTAL RECEIPTS PAYMENTS 200 Club Caretaking Cleaning & Waste Collection Rates & Water Heat & Light Phone Insurance Licences & Subscriptions Maintenance Sundry Bank charges Donations Wall Repairs TOTAL PAYMENTS SURPLUS/DEFICIT FUNDS AT 1.12.2021 SURPLUS/DEFICIT FUNDS AT 30.11.2022 |
UNRESTRICTED FUNDS RESTRICTED FUNDS TOTAL FUNDS 2022 2022 2022 24,741 - 24,741 55 - 55 1,583 - 1,583 1,800 - 1,800 2,721 - 2,721 38 - 38 272 - 272 - - - 7,278 - 7,278 38,488 - 38,488 900 - 900 6,880 - 6,880 5,152 - 5,152 1,160 - 1,160 3,864 - 3,864 125 - 125 1,356 - 1,356 1,064 - 1,064 12,084 - 12,084 74 - 74 72 - 72 100 - 100 - - - 32,831 - 32,831 5,657 - 5,657 45,796 - 45,796 5,657 - 5,657 51,453 - 51,453 |
TOTAL FUNDS 2021 16,153 65 1,632 1,800 2,580 1,085 5 6,042 2,500 31,862 900 6,780 3,593 358 4,993 - 1,293 855 3,032 112 - - 12,578 34,494 (2,632) 48,428 (2,632) 45,796 |
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CHARITY NUMBER : 503499
PENTYRCH VILLAGE HALL
STATEMENT OF ASSETS AND LIABILITIES
FROM 1 DECEMBER 2021 TO 30 NOVEMBER 2022
| CASH FUNDS Current Bank Account Deposit Account Cash Account TOTAL CASH FUNDS |
2022 15,346 35,917 190 51,453 |
2021 10,008 35,645 143 45,796 |
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SIGNED ON BEHALF OF THE TRUSTEES
Mrs E B Rodd
Date : 13 March 2023
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Pentych Village Hall Annual Report and Accounts