## **PENTYRCH VILLAGE HALL**
# **ANNUAL REPORT AND ACCOUNTS**
# **FOR THE YEAR ENDED 30 NOVEMBER 2022**
**Registered charity number 503499**
## **Trustees' Annual Report for the period**
## **Period start date Period end date**
**From** 1 December 2021 **To** 30 November 2022
## Section A Reference and administration details
**Charity name** Pentyrch Village Hall
**Registered charity number**[503499 ]
**Charity's principal address** c/o 31 Lon y Fro
Pentyrch Cardiff Postcode CF15 9TE
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
Barbara Rodd MBE President Trustee Management
1
Committee
2 Helen Edwards
3 Yvonne Krip
**----- End of picture text -----**
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
Pentyrch Community Council Custodian Trustee
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Trust Deed (Assigned 1974) Type of governing document (eg. trust deed, constitution)
How the charity is constituted
Trust
- (eg. trust, association, company)
Appointed by Management Committee Trustee selection methods (eg. appointed by, elected by)
**Pentyrch Village Hall Annual Report and Accounts**
Page 1
## **Section C Objectives and activities**
|**Summary of the objects of the**
**charity set out in its**
**governing document**
**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|The Village Hall is held for the use of the inhabitants (without distinction
of political, religious or other opinions) of the parish of Pentyrch. Activities
which take place at the hall includes lectures, classes and other forms of
recreation and leisure time occupation with the object of improving life
conditions for inhabitants.|
|---|---|
||**Regular users**
The hall provides a base for a wide range of regular users.
A preschool nursery is held at the hall on a weekday basis during term
time.
A wide range of activities take place at the hall on a weekly basis, these
include a range of fitness and dance classes, Brownies and Guides
meetings, Women Institute meetings, Ladies Meetings, Musical Theatre
groups and an Arts Group.
The hall is used by a Gardening Group and Historical Society on a
monthly basis.
**Events**
One off events such as celebration parties are held at the hall. An annual
Horticulture Show, Art Society Exhibition and Christmas Fair are held at
the hall.
A number of local organisations hire the hall for their fundraising activities
e.g. quizzes, music concerts.
Public meetings are held at the hall to discuss village concerns e.g.
Community Council and PACT meetings.
**Declaration**
The trustees have had regard to the guidance issued by the Charity
Commission on public benefit. In particular, Hall events are open to all
and priced at appropriate prices.|
**Pentyrch Village Hall Annual Report and Accounts**
Page 2
## Section D Achievements and performance
**Use of the Hall Summary of the main achievements of the charity** The year to 30 November 2022 was the first year since the year ended **during the year** 30 November 2019 without significant Covid restrictions. The majority of hall hirers returned and over the year the hall was in constant use from Sunday night to Friday lunch-time, as well as monthly meetings on a Friday night. The hall was used for many weekends during the year for celebratory or fundraising functions. The continuous use of the facility results in the hall being the social hub and focal point for the village. **Fabric of the Hall** Much of the income that the hall receives is reinvested in maintaining the fabric of the building. During the year the hall was repainted and the curtains replaced with blinds. **Plans for Future Activity** Our plans for future activity will involve continued reinvestment in maintaining the fabric of the building.
**Section E Financial review**
Deposit account reserves amounted £35,917. **Brief statement of the charity’s policy on reserves** These reserves are earmarked to fund any future structural maintenance to the building and other commitments as they arise. For these reasons, the Trustees believe that the level of reserves is appropriate.
## **– Section F Other optional information None**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees:**
**Full name : Enid Barbara Rodd MBE Position : President Date : 13 March 2023**
**Pentyrch Village Hall Annual Report and Accounts**
Page 3
**Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Pentyrch Village Hall **members of On accounts for the year** 30 November 2022 **Charity no** 503499 **ended Set out on pages** 5 and 6 **Respective responsibilities** The charity's trustees are responsible for the preparation of the accounts. The **of trustees and examiner** charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
**Basis of independent** My examination was carried out in accordance with general Directions given by the **examiner’s statement** Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's** In connection with my examination, no matter has come to my attention **statement**
1. which gives me reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
- have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body (if**
**any):**
**Address:**|A Aggarwal
**Date:**|10 March 2023|
|---|---|---|
||||
||Ashok Aggarwal FCA||
||||
||ICAEW||
||||
||Clifton House, Four Elms Road, Cardiff, CF24 1LE||
**Pentyrch Village Hall Annual Report and Accounts**
**Page 4**
**CHARITY NUMBER : 503499**
## **PENTYRCH VILLAGE HALL**
## **RECEIPTS AND PAYMENTS ACCOUNTS**
## **FROM 1 DECEMBER 2021 TO 30 NOVEMBER 2022**
|**RECEIPTS**
Lettings
Fundraising
200 Club
Surgery Rent
Surgery Utilities
Donations
Bank Interest
Heat & Light Refunds
Loss of Income Compensation
**TOTAL RECEIPTS**
**PAYMENTS**
200 Club
Caretaking
Cleaning & Waste Collection
Rates & Water
Heat & Light
Phone
Insurance
Licences & Subscriptions
Maintenance
Sundry
Bank charges
Donations
Wall Repairs
**TOTAL PAYMENTS**
**SURPLUS/DEFICIT**
**FUNDS AT 1.12.2021**
**SURPLUS/DEFICIT**
**FUNDS AT 30.11.2022**|**UNRESTRICTED**
**FUNDS**
**RESTRICTED**
**FUNDS**
**TOTAL**
**FUNDS**
**2022**
**2022**
**2022**
24,741
-
**24,741**
55
-
**55**
1,583
-
**1,583**
1,800
-
**1,800**
2,721
-
**2,721**
38
-
**38**
272
-
**272**
-
-
**-**
7,278
-
**7,278**
38,488
-
**38,488**
900
-
**900**
6,880
-
**6,880**
5,152
-
**5,152**
1,160
-
**1,160**
3,864
-
**3,864**
125
-
**125**
1,356
-
**1,356**
1,064
-
**1,064**
12,084
-
**12,084**
74
-
**74**
72
-
**72**
100
-
**100**
-
-
**-**
32,831
-
**32,831**
5,657
-
**5,657**
45,796
-
**45,796**
5,657
-
**5,657**
51,453
**-**
**51,453**|**TOTAL**
**FUNDS**
**2021**
16,153
65
1,632
1,800
2,580
1,085
5
6,042
2,500
31,862
900
6,780
3,593
358
4,993
-
1,293
855
3,032
112
-
-
12,578
34,494
(2,632)
48,428
(2,632)
45,796|
|---|---|---|
**Pentyrch Village Hall Annual Report and Accounts**
**Page 5**
**CHARITY NUMBER : 503499**
## **PENTYRCH VILLAGE HALL**
## **STATEMENT OF ASSETS AND LIABILITIES**
## **FROM 1 DECEMBER 2021 TO 30 NOVEMBER 2022**
|**CASH FUNDS**
Current Bank Account
Deposit Account
Cash Account
**TOTAL CASH FUNDS**|**2022**
15,346
35,917
190
51,453|**2021**
10,008
35,645
143
45,796|
|---|---|---|
## **SIGNED ON BEHALF OF THE TRUSTEES**
## **Mrs E B Rodd**
## **Date : 13 March 2023**
**Page 6**
**Pentych Village Hall Annual Report and Accounts**