2021-02-28-accounts - 42nd Leicester (Glenfield) Scout Group

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report For the period

From (start date)	0	0	2	8	2	2	1

Section A	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address	5 0 3 4 2 8 42nd Leicester (Glenfield) Scout Group
	Stamford Street
	Glenfield
	Leicester
	Postcode	L	E	3	8	D	L

Names of the charity trustees who manage the charity

Trustee Name	Office (if any)	Dates acted if not for whole year
Karen Jeffery	Cub Leader
Andy Kirk
Chris Wedd	Scout Leader
Tony Withers	Group Scout Leader
Nicola Willett	Group Secretary
Peter Brash	Explorer Scout Leader
Guy Richardson
ShirleyJacques	Group Treasurer	28/11/2017
Rob Moore	Group Chairman	01/07/2018
Lynda Withers
Helen Mayer
Heidi Higgins		01/10/2019
Lisa Sewell		01/10/2019
Sharon Bates		01/10/2019

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

1 LT700001 (1st February 2017)

Section B	Structure, governance and management
Description of the charity’s trusts Additional governance issues (optional information but encouraged as best practice) The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets at least every school term. Members of the Executive Committee complete mandatory training consisting of; - Essential Information about Scouting, - Safety - Safeguarding, - Trusteeship, and - GDPR within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property; - The raising of funds and the administration of Group finance; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected. The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association. The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them Type of governing document You may choose to include additional information, where relevant, about: (e.g. appointed by, elected by) Trustee selection methods (e.g. trust, association, company) How the charity is constituted (e.g. trust deed, constitution) The Group is a trust established under its rules which are common to all Scouts.
	The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

	The Group is a trust established under its rules which are common to all Scouts.

	The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.
	The Group is managed by the Group Executive Committee, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. The Committee consists of 3 independent representatives, Chair, Treasurer and Secretary together with the Group Scout Leader, individual section leaders (if opted to take on the responsibility) and parent’s representation and meets at least every school term. Members of the Executive Committee complete mandatory training consisting of; - Essential Information about Scouting, - Safety - Safeguarding, - Trusteeship, and - GDPR within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: - The maintenance of Group property; - The raising of funds and the administration of Group finance; - The insurance of persons, property and equipment; - Group public occasions; - Assisting in the recruitment of leaders and other adult support; - Appointing any sub committees that may be required; - Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

Section B	Structure, governance and management (continued)
	Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss and the reserves policy addresses the costs of hiring alternative premises. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments have been undertaken for users of the Headquarters Building and control measures are in place. Specific risk assessments are undertaken before all on and off-site activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer its activities. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Risks from loss of income have been assessed and a reserves policy is in place to ensure sufficient revenue funding for one year.

Section B

Structure, governance and management (continued)

Risk and Internal Control
The Group Executive Committee has identified the major
risks to which they believe the Group is exposed, these
have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have
been identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss and the reserves
policy addresses the costs of hiring alternative premises.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments have been undertaken for users of the
Headquarters Building and control measures are in place.
Specific risk assessments are undertaken before all on and
off-site activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Committee could raise the value of subscriptions to
increase the income to the group on an ongoing basis,
either temporarily or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer its activities. If there
was a reduction in the number of leaders to an
unacceptable level in a particular section or the group as a
whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 6 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Risks from loss of income have been assessed and a
reserves policy is in place to ensure sufficient revenue
funding for one year.

3 LT700001 (1st February 2017)

Section C	Objectives and activities
Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise.

	The Group runs weekly meetings for each section during term times. Outdoor activities are organised throughout the Summer school holiday period. Sections participate in Group, District and County camps and daytime trips and visits. All activities are designed to contribute to the gaining of badges and awards and to further the Movement's objectives.

Additional details of the objectives and activities (optional information but encouraged as best practice)

Public benefit statement	Scouting has been demonstrated to improve the life skills and opportunities of its young members and its adult volunteers. This is reflected in its branding which states; "Skills for Life - Building Better Futures" This is the value that the Group adds to our local community.

	The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

4 LT700001 (1st February 2017)

Section D	Achievements and performance
Summary of the main achievements of the charity during the year
	Despite the impact of COVID lockdown, numbers remained stable. This was entirely due to the fact that Leaders conducted online meetings every week and organised activites that members could carry out with their families. As a result of this activity a total of 720 badges were awarded across the group. Adult volunteer memberships remained stable. Since the group was unable to operate normally, membership subscriptions were suspended for part of the year, only the proportion of subscriptions required to pay the annual scout membership levy was collected. By deferring spending plans, and as a result of COVID support grants received in respect of the headquraters bulding, the group remained financially stable.

Section D

Achievements and performance

Summary of the main achievements of
the charity during the year

Despite the impact of COVID lockdown, numbers remained
stable. This was entirely due to the fact that Leaders
conducted online meetings every week and organised
activites that members could carry out with their families.
As a result of this activity a total of 720 badges were
awarded across the group. Adult volunteer memberships
remained stable. Since the group was unable to operate
normally, membership subscriptions were suspended for
part of the year, only the proportion of subscriptions
required to pay the annual scout membership levy was
collected. By deferring spending plans, and as a result of
COVID support grants received in respect of the
headquraters bulding, the group remained financially stable.

5 LT700001 (1st February 2017)

Section E	Financial Review
Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Further financial review details (optional information) Youmay chooseto include additional information, where relevant, about: Investment Policy Reserves Policy • how expenditure has supported the key objectives of the charity; Brief statement of the charity’s policy on reserves The Group does not have sufficient unallocated funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Income received by the Group is used to maintain and insure the headquarters building and contents, to provide camping and other activity equipment and to provide consumable items, including uniform badges, craft materials and equipment for its weekly programme for members. Funds have been accumulated to replace ageing and damaged furtiture items and camping equipment, to address significant gas safety concerns in the HQ and to acquire a vehicle for transporting camp equipment. Essential safetyand repair work has been carried out on the HQ building, including ventilation for gas appliances and replacement of rainwater guttering, but all non-essential expenditure remains on-hold pending the situation once the Covid-19 situation has eased. None • the charity’s principal sources of funds (including any fundraising); The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short or if there is a loss of use of the Group's headquarters building. The Group Executive Committee had previously considered that the group should hold a sum equivalent to 12 months running costs, circa £25k. This value was under review at the end of the year but that review is held pending the situation after Covid-19 impacts.	Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short or if there is a loss of use of the Group's headquarters building. The Group Executive Committee had previously considered that the group should hold a sum equivalent to 12 months running costs, circa £25k. This value was under review at the end of the year but that review is held pending the situation after Covid-19 impacts.

	None
	Investment Policy The Group does not have sufficient unallocated funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies. Income received by the Group is used to maintain and insure the headquarters building and contents, to provide camping and other activity equipment and to provide consumable items, including uniform badges, craft materials and equipment for its weekly programme for members. Funds have been accumulated to replace ageing and damaged furtiture items and camping equipment, to address significant gas safety concerns in the HQ and to acquire a vehicle for transporting camp equipment. Essential safetyand repair work has been carried out on the HQ building, including ventilation for gas appliances and replacement of rainwater guttering, but all non-essential expenditure remains on-hold pending the situation once the Covid-19 situation has eased.

6 LT700001 (1st February 2017)

S&¢tioEbS Psans for future perh)ds Idetsd. s of anv nfficxnl aCJJ"v.es planne([ to them) We have resumed meetinas and v•rthin the S¢xyJt "ats COVJD gddIneS. Post COWD lockdown merrthrship has increased stgn1nfy and we hav8 a lengthy wartry list for m8mbership. To accommodate deil.arLU Ill place a p2&-. tG OF11 a 2rrt Scckn'i grouki in eaty 21Y22. Additsjnal adult vduntggr1gad8rs have bean Section G De¢laratSObl Stgied on behawof the tharitys tosstses Sigr,atuEls} F1 name(s) La i PosiTrion Se•. Chaw) 1 LT7tN)001 (1st February 201n

42nd Leicester (Glenfield) Scout Group Receipts and Payments Account


	42nd Leicester (Glenfield) Scout Receipts and Payments Account			Group 28th Feb 2021
	For the year from	1st March 2020	To	28th Feb 2021

Receipts and payments
Receipts	Unrestricted funds £ 5,564 - 5,545 18 2,066 - 6,725 19 8,829 - - 17,573 17,573 913 1,093 - 2,006 - - - 4,811 - 4,811 33,219	Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2020/21		Total funds £ 5,564 - 5,545 18 2,066 - 6,725 19 8,829 - 17,573 17,573 913 1,093 - - 2,006 - - - 4,811 - 4,811 33,219 - 33,219	2019/20 Total funds £
Donations, legacies and similar income
Membership subscriptions	5,564				26,106
Less: Membership subscriptions paid	- 5,545				- 4,925
Net membership subscriptions retained	18				21,181
Donations	2,066				1,687
Legacies	-				-
Gift Aid	6,725				-
Other similar income	19				250
Sub total	8,829				23,118
Grants	-
Maintenenace grant	-				-
Other grants	17,573				-
Sub total	17,573				-
Fundraising (gross)
Events	913				4,725
Camps and other Scouting activities	1,093				18,507
Other fundraising activities					-
Other fundraising activities	-				-
Sub total	2,006				23,232
Investment income
Bank interest	-				-
Building Society interest	-				-
The Scout Association Short Term Investment Service	-				-
Property Rent income	4,811				25,994
Other investment income	-				-
Sub total	4,811				25,994
*Total Gross Income* Asset and investment sales, etc. **Total receipts **
					72,344

	-	-	-	-	-
	33,219	-	-
	33,219	-	-	33,219	72,344

42nd Leicester (Glenfield) Scout Group Receipts and Payments Account

	42nd Leicester (Glenfield) Scout Group	42nd Leicester (Glenfield) Scout Group	42nd Leicester (Glenfield) Scout Group	42nd Leicester (Glenfield) Scout Group
	Year start date Year end date For the year from 1st March 2020 To 28th Feb 2021 Receipts and Payments Account
	For the year from	1st March 2020	To	28th Feb 2021

Receipts and payments
Payments	Unrestricted funds £ 500 2,924 2,199 9,823 999 5,268 257 462 2,318 24,750 - - 24,750	Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - 2020/21		Total funds £ 500 2,924 2,199 9,823 999 5,268 257 462 2,318 24,750 - - 24,750 - 24,750 8468	2019/20 Total funds £
Charitable Payments
Section meeting costs	500				1,986
Section Camps and other activity costs	2,924				27,722
Adult support and training	2,199				1,638
HQ Running Costs	9,823				21,200
General Expenses	999				2,184
Equipment and Non-Fixed Assets	5,268				1,815
Bank Charges & other fees	257				1,187
Safety Inspections	462				568
HQ Capital Projects	2,318				9,343
Sub total	24,750				67,643
Fundraising expenses
Other fundraising costs	-				-
Sub total	-				-
*Total Gross Expenditure* Asset and investment purchases, etc. *Total payments* *Net of receipts/(payments)* Transfers between funds Cash funds last year end *Cash funds this year end*
					67,643

	-	-	-	-	-
	24,750 8468 17348 38953 64769	- 0 -17348 17348 0	- 0 0 0 0
					67,643

	8468	0	0	8468	4,701
	17348	-17348	0	0	-
	38953	17348	0	56301	51,600
	64769	0	0	64769	56,301

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42nd Leicester (Glenfield) Scout Group Receipts and Payments Account

Year start date Year end date For the year 1st March 2020 To 28th Feb 2021 from

Statement of assets and liabilities at the end of the year

	Unrestricted funds £ 64,769 - - - - 64,769 - - - - - - - - 550 100 - 350,000 - 15,496 - 366,146 - 4,494 6,232 - - 10,726	Restricted funds Endowment funds £ £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 2020/21	Total funds £ 64,769 - - - - 64,769 - - - - - - - - 550 100 - 350,000 - 15,496 - 366,146 - 4,494 6,232 - - 10,726	2019/20 Total funds £
Cash funds
Bank current account	64,769	-	64,769	56,301
Bank deposit account	-	-	-	-
Building society account	-	-	-	-
The Scout Association Short Term Investment Service	-	-	-	-
Cash/Floats	-	-	-	-
Total cash funds	64,769	-	64,769	56,301
Other monetary assets
Tax claim	-	-	-	-
Debts due from the County/Area/District/Group	-	-	-	-
Insurance claim	-	-	-	-
Sub total	-	-	-	-
Investment assets
Investment property - detail	-	-	-	-
Quoted investments	-	-	-	-
Other investments - detail	-	-	-	-
Sub total	-	-	-	-
Non monetary assets for charity's ownuse
Badge stock	550	-	550	250
Shop stock	100	-	100	178
Other stock	-	-	-	-
Land and buildings	350,000	-	350,000	350,000
Motor vehicles	-	-	-	-
Scouting equipment, furniture etc	15,496	-	15,496	12,785
Other	-	-	-	-
Sub total	366,146	-	366,146	363,213
Liabilities
Accounts not yet paid	-	-	-	-
Expenses incurred but not invoiced	4,494	-	4,494	2,318
Subscriptions not yet paid	6,232	-	6,232	5,545
Loan - detail	-	-	-	-
Other liabilities	-	-	-	-
Sub total	10,726	-	10,726	7,863

42nd Leicester (Glenfield) Scout Group Bank deposit account For theyear 1st IAaY¢h 2020 To 28th Feb 2021 Contingenl Ibabilrties and fLrturv obligations Notes 1 The Covitk19 patthiic impacted tyjr plans budget for Ihe year. We lost sn[ficallt rrErnbeh1p inc4)me decled trj suspend sub5 during part ofth8 year and to ¢hatye redu subs duarvJ the18St 5 monlhs. We aLso105t sHJnffjcant rental income on the Headquarters. Several of our hireE su5pe¥v activities during lockn L10ns. before a1 after5(Jwl thildfens group contrnued to knk after children of key workers. sin altendarKe at the grow) was very low rental charyes during Ihat period in order io SUFPOrt the busirE55 to en5UTe lutwe snc£Yne, also rÈgarthd tt a$ a gestu of support for key rk5 in the oThnunty. 2 DunJNJ 1%d 3 CtsvKI 5UPWrt grants totalling É17.573. We a150 not rnake the planned r2Pttal eqvtpment purchases arKI we Snt less than planned on Strng acbvtw. Thi5 cnbInab0n of redu(¥l speFKI 3rvJ unexFd8d grant inrxjme provided a nett 5Utplu5 for the year. We to use those funds to promde f a¢)ve5 and events for our memters during 2021r2022 arJ 2022r2(Y23. ding ol resumption ofathvibes. 3 Unrestrid•J fuThts indude £25.C4)) as finwaal serveS in a¢cordanc8 th the Group's Resefves policy. Tf poliy k% based on revenue costs for ¥unning the Gfp and the risks to income relating to Po$5ib loss of HQ hire InrXx from orE hirei which could result in the loss of 75% ofthat inccffie stream. The plan wiewofthis polKy has tren defetred. tlweill Èe >monthly twd9el wews drir 2021r22 until a dearer rspÈ(fj¥e on post-covid activities 3 Scoutir#J Equip¥nen¢ lumtiutp. etc 15 Valu on the ba$i% of replaceTrt costs at eAJrrent rnaet values. Ilan$ Ihat hasE been ¢S)naled aTh tents Ihat ate over5 years ok1 have b Vali at £0.00. 4 er prevN>us )earthe GWDUP ha5 d8veW an in(xne 5trearn that has en8tsd sK3nificant refuthshmetits and repair5 to be made to the Heajquarters trAJildiro and to acquire activity equipment Ollce we have a dear Njea ofpost-covid CArUjmstsn plan to revisit thè cawtal exr1u plans that have been deferf*t in 2020r21 5 A transferof restrithd ftjnts to unrestricaed refie(ts a rEcordirwJ 8rrc¢ overpw¢)us yea[5. The #bove recerpts and payments a¢¢ount and statement ofassÈts Imbiliiies were approved by the Trustees on 29th March 2021 (the date of the Executive Cornrnittee meeting thatapproved the accounlsl and Signed on their behalf by Prinl Narne Chair g. Treasurer

Independent examinerfs report to the trustees of 42nd Leicester (Glenfield) Scout Group I report to the trustees on my examination of the accounts of the 42 Leicester {Glenfield) Scout Group forthe year ended 29th February. 2021. Responslbilities and basis of report As the charity trustees of the 42. Leicester {Glenfieldl Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 {"the Arf'l. I report in respect of my examination of the 42nd Leicester (Glenfield) Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. Independent examlnerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. Accounting records were not kept in respect of the 42nd Leicester (Glenfieldl Scout Group as required by section 130 if the Act- or 2. The accounts do not accord with those records I have no concerns and have come across no other matter in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Kevan Charles Voce Retired member of the Institute of Chartered Accountants in England & Wales Address= 105 Station Road, Glenfield, Leicester, LE3 8GS Date:23rd April. 2021