2025-03-31-accounts

Trustees’ Annual Report for the period

From April 2024 To April 2025

Charity name: Penybont & District Community Centre

Charity registration number: 503296

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The property hereby demised (hereinafter called “the Trust Property” shall be held upon trust for the purposes of the Village Hall for the use of the inhabitants of the Parishes of Llandegley, Llanfihangel, Rhydithon and Cefnllys in the County of Radnor (hereinafter called “the Area of Benefit”) without distinction of political, religious or other opinions, including for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The village hall is available for all members of the community regardless of age, ability, gender or race to use for meetings, exercise, recreation and sports, funeral teas and wedding parties, coffee mornings, birthday parties, elections – any activity appropriate to a village hall.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees confirm that we have regard to the Charity Commission guidance on public benefit when serving as trustees of the charity.

Additional information (optional)

You may choose to include further statements where relevant about:

	SORP reference
		N/A
	Para 1.38
Policy on grant making
		N/A
	Para 1.38
Policy on social investment

including program related investment
Contribution made by volunteers	Para 1.38	Volunteers help the Trustees to manage the village hall in a practical way – helping with fund raising events, cleaning and maintainance, etc .
Other		N/A

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Trustees of the charity continue to maintain and develop the village hall for the benefit of the identified population as above. Having charitable status has enabled us to be eligible for grant aid and we have secured grants in 2024 – 2025 to refurbish our main hall floor to maintain a good, safe surface for all village hall activities, as well as for the installation of Solar PV which contributes to lowering our carbon footprint as an organisation, reduces our reliance on electricity from the national grid, enables us to contribute our excess electricity to the national grid as well as offering hall users solar PV from direct use or battery storage thus lowering their hire charges at certain times of the year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We had£20,854.40 in the bank at the end of the period.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our Reserves Policy ensures that Trustees feel sure that we have sufficient funds to keep the Centre running should our income fall for any reason such as a pandemic or economic uncertainty.
Amount of reserves held	Para 1.22	£10,500.00
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Income from lettings is supplemented by regular fund raising events at the hall in which we also intend to remind the community of the Centre's facilities to encourage use.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The principal risks are from people choosing not to hold events and activities at the hall resulting in a loss of income. We ensure events and regular activities are advertised to encourage attendance and use of the Centre.
Other

Structure, Governance and Management

Description of charity’s trusts:		Constitution set out in the second schedule of the 1974 Lease
Type of governing document (trust deed, royal charter)	Para 1.25	Trust Deed
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected Trustees are selected at the AGM and some named local organisations have the right to select a Representative Trustee.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Penybont & District Community Centre
Other name the charity uses
Registered charitynumber	503296
Charity’s principal address	Penybont & District Community Centre, Penybont, Llandrindod Wells, Powys LD1 5UA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year
	Rhian Duggan	Chair
	Keith Richardson	Vice Chair and H & S
	Christine Haslock	Secretary
	Luan Price	Bookings Secretary
	Andrew Willemsen	Treasurer
	Jan Willemsen	SafeguardingOfficer

– Corporate trustees names of the directors at the date the report was approved Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name County Voluntary Council Powys Association of Voluntary Organisations

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) C Haslock Full name(s) Christine Haslock

Position (eg Secretary, Chair, etc)

Secretary

Date January 6[th] 2026

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