Trustees’ Annual Report for the period
From April 2023 To April 2024
Charity name: Penybont & District Community Centre
Charity registration number: 503296
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The property hereby demised (hereinafter called “the Trust Property” shall be held upon trust for the purposes of the Village Hall for the use of the inhabitants of the Parishes of Llandegley, Llanfihangel, Rhydithon and Cefnllys in the County of Radnor (hereinafter called “the Area of Benefit”) without distinction of political, religious or other opinions, including for meetings, lectures and classes and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The village hall is available for all members of the community regardless of age, ability, gender or race to use for meetings, exercise, recreation and sports, funeral teas and wedding parties, coffee mornings, birthday parties, elections – any activity appropriate to a village hall. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees confirm that we have regard to the Charity Commission guidance on public benefit when serving as trustees of the charity. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| N/A | ||
| Para 1.38 | ||
| Policy on grant making | ||
| N/A | ||
| Para 1.38 | ||
| Policy on social investment |
| including program related investment |
||
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Volunteers help the Trustees to manage the village hall in a practical way – helping with fund raising events, cleaning and maintainance, etc . |
| Other | N/A |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Trustees of the charity continue to maintain and develop the village hall for the benefit of the identified population as above. Having charitable status has enabled us to be eligible for grant aid and we have secured grants in 2023 – 2024 to replace our dangerous and regulation M uncompliant Emergency Exit ramp and steps with a shallow ramp and steps that meet the regulations. This means that our hall is now far safer for the very young, the elderly and disabled to exit the hall in the case of an emergency evacuation, improving the safety of the venue for members of the community to use for their events. |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
|
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We had £17,000.70 in the bank at the end of the period. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | We plan to adopt a formal Reserves Policy during the current Financial Year, which will explain that in an uncertain economic climate the Trustees feel the need to ensure we have sufficient funds to keep the Centre running should our income fall for any reason. |
| Amount of reserves held | Para 1.22 | £15,087.73 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Income from lettings is supplemented by regular fund raising events at the hall in which we also intend to remind the community of the Centre's facilities to encourage use. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The principal risks are from people choosing not to hold events and activities at the hall resulting in a loss of income. We ensure events and regular activities are advertised to encourage attendance and use of the Centre. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
Constitution set out in the second schedule of the 1974 Lease |
|
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected Trustees are selected at the AGM and some named local organisations have the right to select a Representative Trustee. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Penybont & District Community Centre |
|---|---|
| Other name the charity uses | |
| Registered charitynumber | 503296 |
| Charity’s principal address | Penybont & District Community Centre, Penybont, Llandrindod Wells, Powys LD1 5UA |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Rhian Duggan | Chair | ||
| Keith Richardson | Vice Chair and H & S | ||
| Andrew Willemsen | Treasurer | ||
| Christine Haslock | Secretary | ||
| Luan Price | Bookings Secretary | ||
| Jan Willemsen | Safeguarding | ||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of adviser Name County Voluntary Council Powys Association of Voluntary Organisations
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) C Haslock
Full name(s) Christine Haslock
Position (eg Secretary, Chair, etc)
Secretary
Date 27[th] January 2025
UNAUDITED ACCOUNTS - 25 SEPTEMBER 2024
PENYBONT AND DISTRICT COMMUNITY CENTRE - REGISTERED CHARITY NO: 503296 INCOME AND EXPENDITURE SUMMARY - 1st April 2023 to 31st March 2024
| Financial Year | Financial Year | Financial Year | Financial Year | ||
|---|---|---|---|---|---|
| INCOME | 2023-2024 | 2022-2023 | EXPENDITURE | 2023-2024 | 2022-2023 |
| Letngs | £3,795.45 | £2,198.11 | Electricity | £1,109.16 | £222.00 |
| Fundraising Actvites | £2,272.79 | £1,724.89 | Water | £370.50 | £154.50 |
| Fundraising Expenses | -£67.65 | £0.00 | Ground Rent | £1.00 | £1.00 |
| Reimbursements | £0.00 | £150.00 | Insurance | £1,546.76 | £1,450.78 |
| Bank Interest (Gross) | £507.26 | £49.08 | Bank charges | £79.05 | £69.88 |
| Other | £31.03 | £34.00 | |||
| Maintenance & Building Work | |||||
| Donatons | Fire Protecton | £593.40 | £141.00 | ||
| Penybont Charity Group | £135.73 | £58.04 | Sound system | £0.00 | £159.22 |
| Cofee and Company | £450.00 | £450.00 | PAT testng | £56.00 | £0.00 |
| Harvest Tea | £0.00 | £121.03 | Lights and sockets | £0.00 | £2,087.75 |
| Christmas Lights | £0.00 | £20.00 | Plumbing | £500.70 | £0.00 |
| Sankey Evening | £175.00 | £0.00 | Fire Escape | £39,250.60 | £1,203.00 |
| Grants | Purchases | ||||
| Penybont Community Council | £0.00 | £200.00 | Consumables & Misc Materials | £114.01 | £200.24 |
| Severn Trust | £0.00 | £1,140.00 | Equipment | £254.49 | £290.00 |
| Natonal Lotery | £10,000.00 | £0.00 | |||
| Welsh Government | £25,000.00 | £0.00 | Powys County Council | ||
| Licence Renewal | £180.00 | £70.00 | |||
| Total Income | £42,299.61 | £6,145.15 | Total Expenditure | £44,055.67 | £6,049.37 |
| Balances represented by: | NET INCOME | -£1,756.06 | £95.78 | ||
| HSBC Community Account | £1,912.97 | £5,676.29 | |||
| HSBC Business Money Manager Account | £15,087.73 | £13,080.47 | |||
| OPENING BALANCES 1 April 2023 | £18,756.76 | ||||
| CLOSING BALANCES 31 March 2024 | £17,000.70 | NET INCOME | -£1,756.06 |
Andrew Willemsen Treasurer
| Income | Subtotal | Total | |
|---|---|---|---|
| Bank interest: | |||
| HSBC | £14.08 | ||
| £14.36 | |||
| £16.08 | |||
| £21.35 | |||
| £23.77 | |||
| £33.83 | |||
| £43.18 | |||
| £44.89 | |||
| £43.52 | |||
| £84.90 | |||
| £86.37 | |||
| £80.93 | £507.26 | £507.26 | |
| Donatons: | |||
| Cofee & Company | £200.00 | ||
| £100.00 | |||
| £150.00 | £450.00 | ||
| Penybont Charity Group | £30.00 | ||
| £50.13 | |||
| £55.60 | £135.73 | ||
| Sankey Evening | £175.00 | £175.00 | £760.73 |
| Fundraising: | |||
| Fashion Show | £10.00 | ||
| £817.00 | £827.00 | ||
| Whist Drive | £105.00 | ||
| £133.00 | |||
| £210.00 | £448.00 | ||
| Quiz Night | £240.00 | £240.00 | |
| Antques Afernoon | £757.79 | £757.79 | £2,272.79 |
Expenses:
Fashion Show (R Duggan) Fashion Show (C Haslock)
-£50.00 -£17.65 -£67.65 -£67.65
Grants:
Fire Escape (National Lottery) Fire Escape (Welsh Government)
£10,000.00 £25,000.00 £35,000.00 £35,000.00
Other:
| Other: | |||
|---|---|---|---|
| NFU | £31.03 | £31.03 | £31.03 |
| Letngs: | |||
| Bowls | £71.63 | ||
| £56.40 | |||
| £162.80 | |||
| £231.72 | £522.55 | ||
| Christmas Choir | £35.00 | £35.00 | |
| Cofee and Company | £61.04 | ||
| £47.78 | |||
| £43.87 | |||
| £77.76 | £230.45 | ||
| Cool Moves Dance & Jive | £58.46 | ||
| £53.53 | £111.99 | ||
| Copper Consultancy | £79.73 | £79.73 | |
| Dog Training (M Nowell) | £81.02 | ||
| £93.26 | £174.28 | ||
| Dolau YFC | £41.60 | £41.60 | |
| Exercise (Catherine Ingram) | £43.36 | ||
| £42.51 | |||
| £45.06 | £130.93 | ||
| Golden Age Club | £37.18 | £37.18 | |
| Grasshopper Communicatons | £51.42 | £51.42 |
| Llanbadarn Fawr Community Council | £17.96 | |
|---|---|---|
| £15.92 | £33.88 | |
| Penybont & District Community Council | £43.36 | £43.36 |
| Penybont History Society | £133.81 | |
| £65.33 | £199.14 | |
| Penybont United Football Club | £22.53 | £22.53 |
| Penybont YFC | £244.27 | |
| £274.47 | ||
| £172.36 | £691.10 | |
| Powys Radnor WI | £286.51 | |
| £39.39 | £325.90 | |
| Radnor YFC | £21.05 | £21.05 |
| Radnorshire Society | £50.36 | |
| £18.35 | £68.71 | |
| Relaxed Exercise (Esme Morris) | £28.00 | |
| £28.00 | ||
| £39.08 | ||
| £21.34 | ||
| £36.67 | £153.09 | |
| Rollerskatng | £15.00 | £15.00 |
| Sankey Evening | £12.00 | £12.00 |
| Teme Valley Pony Club | £37.55 | £37.55 |
| Welsh 2 Day Trial | £50.91 | £50.91 |
| Private Letngs | £70.08 | |
| £15.87 | ||
| £51.49 | ||
| £51.08 | ||
| £33.00 | ||
| £54.95 | ||
| £39.86 | ||
| £70.31 | ||
| £106.00 |
£49.11 £96.00 £68.35 £706.10 £3,795.45
TOTAL INCOME
£42,299.61 £42,299.61 £42,299.61
Expenditure
Water:
Dwr Cymru
Electricity:
EDF
£20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £63.50 £63.50 £63.50 £370.50 £370.50 £26.00 £26.00 £26.00 £26.00 £26.00 £26.00 £26.00 £26.00
| £26.00 | |||
|---|---|---|---|
| £26.00 | |||
| £561.16 | |||
| £144.00 | |||
| £144.00 | £1,109.16 | £1,109.16 | |
| Bank charges: | |||
| HSBC | £6.60 | ||
| £5.00 | |||
| £13.07 | |||
| £5.00 | |||
| £5.82 | |||
| £6.60 | |||
| £5.00 | |||
| £5.93 | |||
| £5.00 | |||
| £6.24 | |||
| £9.79 | |||
| £5.00 | £79.05 | £79.05 | |
| Insurance: | |||
| NFU Mutual | £1,546.76 | £1,546.76 | £1,546.76 |
| Powys County Council (license) | £180.00 | £180.00 | £180.00 |
| Geof & Tess Lloyd (ground rent) | £1.00 | £1.00 | £1.00 |
| Maintenance: | |||
| HFAS (fre alarm service) | £78.00 | ||
| HFAS (replace fre alarm panel) | £428.40 | £506.40 | |
| HFPS (fre extnguisher service and replacement) | £87.00 | £87.00 | £593.40 |
| Purchases (consumables): |
| C Haslock (bateries, air fresheners, ring binders, gloves, bin liners, paper) | £19.34 | ||
|---|---|---|---|
| C Haslock (bleach, washing up liquid, toilet gel, mult surface cleaner) | £7.50 | ||
| C Haslock (hand soap, washing up liquid, air fresheners) | £9.50 | ||
| C Haslock (silicone spray) | £7.69 | ||
| C Haslock (bin liners) | £5.30 | £49.33 | |
| ESPO (paper hand towels) | £64.68 | £64.68 | £114.01 |
| Purchases (equipment): | |||
| R Duggan (extension leads) | £36.35 | £36.35 | |
| C Haslock (vacuum cleaner & screwdriver) | £181.20 | £181.20 | |
| A Willemsen (bins & toilet brushes) | £29.95 | ||
| A Willemsen (toilet brush) | £6.99 | £36.94 | £254.49 |
| Building Work: | |||
| ISITEE Ltd (PAT testng) | £56.00 | £56.00 | |
| Sams Plumbing (leak in ladies toilet) | £82.00 | ||
| Sams Plumbing (replace taps in toilet - parts) | £265.61 | ||
| Sams Plumbing (replace taps in toilet - labour) | £89.58 | ||
| Sams Plumbing (replace ballcock) | £63.51 | £500.70 | |
| J A Morgan (fre escape) | £39,250.60 | £39,250.60 | £39,807.30 |
| TOTAL EXPENDITURE | £44,055.67 | £44,055.67 | £44,055.67 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ members of
Charity Name
Penybont & District Community Centre
On accounts for the year ended
31[st] March 2024
Charity no (if any)
503296
Set out on pages
1 to 2
(remember to include the page numbers of additional sheets)
Responsibilities and basis of report
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended DD / MM / YYYY .
As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.
Signed:
K J Morris
Date:
28/01/2025
Name:
Kevin John Morris
Relevant professional qualification(s) or body (if any):
October 2018
1
IER
Address:
Cwmwrach, Llanddewi, Llandrindod Wells
Powys
LD1 6UR
Section B Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
NONE
October 2018
2
IER