## **Trustees’ Annual Report for the period** **From April 2023 To April 2024** ## **Charity name: Penybont & District Community Centre** **Charity registration number: 503296** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The property hereby demised (hereinafter**
**called “the Trust Property” shall be held**
**upon trust for the purposes of the Village**
**Hall for the use of the inhabitants of the**
**Parishes of Llandegley, Llanfihangel,**
**Rhydithon and Cefnllys in the County of**
**Radnor (hereinafter called “the Area of**
**Benefit”) without distinction of political,**
**religious or other opinions, including for**
**meetings, lectures and classes and for**
**other forms of recreation and leisure-time**
**occupation, with the object of improving**
**the conditions of life for the said**
**inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**The village hall is available for all**
**members of the community regardless of**
**age, ability, gender or race to use for**
**meetings, exercise, recreation and**
**sports, funeral teas and wedding parties,**
**coffee mornings, birthday parties,**
**elections – any activity appropriate to a**
**village hall.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees confirm that we have regard**
**to the Charity Commission guidance on**
**public benefit when serving as trustees**
**of the charity.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||**N/A**| ||Para 1.38|| |Policy on grant making||| |||**N/A**| ||Para 1.38|| |Policy on social investment||| |including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|**Volunteers help the Trustees to manage**
**the village hall in a practical way –**
**helping with fund raising events, cleaning**
**and maintainance, etc .**| |Other||**N/A**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The Trustees of the charity continue to**
**maintain and develop the village hall for**
**the benefit of the identified population as**
**above. Having charitable status has**
**enabled us to be eligible for grant aid**
**and we have secured grants in 2023 –**
**2024 to replace our dangerous and**
**regulation M uncompliant Emergency**
**Exit ramp and steps with a shallow ramp**
**and steps that meet the regulations. This**
**means that our hall is now far safer for**
**the very young, the elderly and disabled**
**to exit the hall in the case of an**
**emergency evacuation, improving the**
**safety of the venue for members of the**
**community to use for their events.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**We had £17,000.70 in the bank at the end**
**of the period.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**We plan to adopt a formal Reserves**
**Policy during the current Financial Year,**
**which will explain that in an uncertain**
**economic climate the Trustees feel the**
**need to ensure we have sufficient funds**
**to keep the Centre running should our**
**income fall for any reason.**| |Amount of reserves held|Para 1.22|**£15,087.73**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**Income from lettings is supplemented by**
**regular fund raising events at the hall in**
**which we also intend to remind the**
**community of the Centre's facilities to**
**encourage use.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|**The principal risks are from people**
**choosing not to hold events and**
**activities at the hall resulting in a loss of**
**income. We ensure events and regular**
**activities are advertised to encourage**
**attendance and use of the Centre.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||**Constitution set out in the second**
**schedule of the 1974 Lease**| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Trust Deed**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Unincorporated**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected Trustees are selected at the AGM**
**and some named local organisations**
**have the right to select a Representative**
**Trustee.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Penybont & District Community Centre| |---|---| |Other name the charity uses|| |Registered charitynumber|**503296**| |Charity’s principal address|Penybont & District Community Centre,
Penybont,
Llandrindod Wells,
Powys
LD1 5UA| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| ||Rhian Duggan|Chair|| ||Keith Richardson|Vice Chair and H & S|| ||Andrew Willemsen|Treasurer|| ||Christine Haslock|Secretary|| ||Luan Price|Bookings Secretary|| ||Jan Willemsen|Safeguarding|| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** **Names and addresses of advisers (Optional information)** **Type of adviser Name County Voluntary Council Powys Association of Voluntary Organisations** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** C Haslock **Full name(s)** Christine Haslock **Position (eg Secretary, Chair, etc)** Secretary **Date** 27[th] January 2025 ## **UNAUDITED ACCOUNTS - 25 SEPTEMBER 2024** PENYBONT AND DISTRICT COMMUNITY CENTRE - REGISTERED CHARITY NO: 503296 INCOME AND EXPENDITURE SUMMARY - 1st April 2023 to 31st March 2024 ||**Financial Year**|**Financial Year**||**Financial Year**|**Financial Year**| |---|---|---|---|---|---| |**INCOME**|**2023-2024**|**2022-2023**|**EXPENDITURE**|**2023-2024**|**2022-2023**| |Letngs|£3,795.45|£2,198.11|Electricity|£1,109.16|£222.00| |Fundraising Actvites|£2,272.79|£1,724.89|Water|£370.50|£154.50| |Fundraising Expenses|-£67.65|£0.00|Ground Rent|£1.00|£1.00| |Reimbursements|£0.00|£150.00|Insurance|£1,546.76|£1,450.78| |Bank Interest (Gross)|£507.26|£49.08|Bank charges|£79.05|£69.88| |Other|£31.03|£34.00|||| ||||**Maintenance & Building Work**||| |**Donatons**|||Fire Protecton|£593.40|£141.00| |Penybont Charity Group|£135.73|£58.04|Sound system|£0.00|£159.22| |Cofee and Company|£450.00|£450.00|PAT testng|£56.00|£0.00| |Harvest Tea|£0.00|£121.03|Lights and sockets|£0.00|£2,087.75| |Christmas Lights|£0.00|£20.00|Plumbing|£500.70|£0.00| |Sankey Evening|£175.00|£0.00|Fire Escape|£39,250.60|£1,203.00| |**Grants**|||**Purchases**||| |Penybont Community Council|£0.00|£200.00|Consumables & Misc Materials|£114.01|£200.24| |Severn Trust|£0.00|£1,140.00|Equipment|£254.49|£290.00| |Natonal Lotery|£10,000.00|£0.00|||| |Welsh Government|£25,000.00|£0.00|**Powys County Council**||| ||||Licence Renewal|£180.00|£70.00| |**Total Income**|**£42,299.61**|**£6,145.15**|**Total Expenditure**|**£44,055.67**|**£6,049.37**| |Balances represented by:|||**NET INCOME**|**-£1,756.06**|**£95.78**| |HSBC Community Account|£1,912.97|£5,676.29|||| |HSBC Business Money Manager Account|£15,087.73|£13,080.47|||| |**OPENING BALANCES 1 April 2023**||**£18,756.76**|||| |**CLOSING BALANCES 31 March 2024**|**£17,000.70**||NET INCOME|-£1,756.06|| Andrew Willemsen Treasurer |**Income**||_Subtotal_|_Total_| |---|---|---|---| |_Bank interest:_|||| |HSBC|£14.08||| ||£14.36||| ||£16.08||| ||£21.35||| ||£23.77||| ||£33.83||| ||£43.18||| ||£44.89||| ||£43.52||| ||£84.90||| ||£86.37||| ||£80.93|£507.26|£507.26| |_Donatons:_|||| |Cofee & Company|£200.00||| ||£100.00||| ||£150.00|£450.00|| |Penybont Charity Group|£30.00||| ||£50.13||| ||£55.60|£135.73|| |Sankey Evening|£175.00|£175.00|£760.73| |_Fundraising:_|||| |Fashion Show|£10.00||| ||£817.00|£827.00|| |Whist Drive|£105.00||| ||£133.00||| ||£210.00|£448.00|| |Quiz Night|£240.00|£240.00|| |Antques Afernoon|£757.79|£757.79|£2,272.79| ## _Expenses:_ Fashion Show (R Duggan) Fashion Show (C Haslock) -£50.00 -£17.65 -£67.65 -£67.65 ## _Grants:_ Fire Escape (National Lottery) Fire Escape (Welsh Government) £10,000.00 £25,000.00 £35,000.00 £35,000.00 ## _Other:_ |_Other:_|||| |---|---|---|---| |NFU|£31.03|£31.03|£31.03| |_Letngs:_|||| |Bowls|£71.63||| ||£56.40||| ||£162.80||| ||£231.72|£522.55|| |Christmas Choir|£35.00|£35.00|| |Cofee and Company|£61.04||| ||£47.78||| ||£43.87||| ||£77.76|£230.45|| |Cool Moves Dance & Jive|£58.46||| ||£53.53|£111.99|| |Copper Consultancy|£79.73|£79.73|| |Dog Training (M Nowell)|£81.02||| ||£93.26|£174.28|| |Dolau YFC|£41.60|£41.60|| |Exercise (Catherine Ingram)|£43.36||| ||£42.51||| ||£45.06|£130.93|| |Golden Age Club|£37.18|£37.18|| |Grasshopper Communicatons|£51.42|£51.42|| |Llanbadarn Fawr Community Council|£17.96|| |---|---|---| ||£15.92|£33.88| |Penybont & District Community Council|£43.36|£43.36| |Penybont History Society|£133.81|| ||£65.33|£199.14| |Penybont United Football Club|£22.53|£22.53| |Penybont YFC|£244.27|| ||£274.47|| ||£172.36|£691.10| |Powys Radnor WI|£286.51|| ||£39.39|£325.90| |Radnor YFC|£21.05|£21.05| |Radnorshire Society|£50.36|| ||£18.35|£68.71| |Relaxed Exercise (Esme Morris)|£28.00|| ||£28.00|| ||£39.08|| ||£21.34|| ||£36.67|£153.09| |Rollerskatng|£15.00|£15.00| |Sankey Evening|£12.00|£12.00| |Teme Valley Pony Club|£37.55|£37.55| |Welsh 2 Day Trial|£50.91|£50.91| |Private Letngs|£70.08|| ||£15.87|| ||£51.49|| ||£51.08|| ||£33.00|| ||£54.95|| ||£39.86|| ||£70.31|| ||£106.00|| £49.11 £96.00 £68.35 £706.10 £3,795.45 ## TOTAL INCOME £42,299.61 £42,299.61 £42,299.61 ## **Expenditure** _Water:_ Dwr Cymru _Electricity:_ EDF £20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £20.00 £63.50 £63.50 £63.50 £370.50 £370.50 £26.00 £26.00 £26.00 £26.00 £26.00 £26.00 £26.00 £26.00 ||£26.00||| |---|---|---|---| ||£26.00||| ||£561.16||| ||£144.00||| ||£144.00|£1,109.16|£1,109.16| |_Bank charges:_|||| |HSBC|£6.60||| ||£5.00||| ||£13.07||| ||£5.00||| ||£5.82||| ||£6.60||| ||£5.00||| ||£5.93||| ||£5.00||| ||£6.24||| ||£9.79||| ||£5.00|£79.05|£79.05| |_Insurance:_|||| |NFU Mutual|£1,546.76|£1,546.76|£1,546.76| |Powys County Council (license)|£180.00|£180.00|£180.00| |Geof & Tess Lloyd (ground rent)|£1.00|£1.00|£1.00| |_Maintenance:_|||| |HFAS (fre alarm service)|£78.00||| |HFAS (replace fre alarm panel)|£428.40|£506.40|| |HFPS (fre extnguisher service and replacement)|£87.00|£87.00|£593.40| |_Purchases (consumables):_|||| |C Haslock (bateries, air fresheners, ring binders, gloves, bin liners, paper)|£19.34||| |---|---|---|---| |C Haslock (bleach, washing up liquid, toilet gel, mult surface cleaner)|£7.50||| |C Haslock (hand soap, washing up liquid, air fresheners)|£9.50||| |C Haslock (silicone spray)|£7.69||| |C Haslock (bin liners)|£5.30|£49.33|| |ESPO (paper hand towels)|£64.68|£64.68|£114.01| |_Purchases (equipment):_|||| |R Duggan (extension leads)|£36.35|£36.35|| |C Haslock (vacuum cleaner & screwdriver)|£181.20|£181.20|| |A Willemsen (bins & toilet brushes)|£29.95||| |A Willemsen (toilet brush)|£6.99|£36.94|£254.49| |_Building Work:_|||| |ISITEE Ltd (PAT testng)|£56.00|£56.00|| |Sams Plumbing (leak in ladies toilet)|£82.00||| |Sams Plumbing (replace taps in toilet - parts)|£265.61||| |Sams Plumbing (replace taps in toilet - labour)|£89.58||| |Sams Plumbing (replace ballcock)|£63.51|£500.70|| |J A Morgan (fre escape)|£39,250.60|£39,250.60|£39,807.30| |TOTAL EXPENDITURE|£44,055.67|£44,055.67|£44,055.67| ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/ members of** Charity Name Penybont & District Community Centre **On accounts for the year ended** 31[st] March 2024 **Charity no (if any)** 503296 ## **Set out on pages** 1 to 2 (remember to include the page numbers of additional sheets) ## **Responsibilities and basis of report** I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **DD / MM / YYYY** . As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed:** ## K J Morris **Date:** 28/01/2025 **Name:** Kevin John Morris **Relevant professional qualification(s) or body (if any):** **October 2018** 1 **IER** **Address:** Cwmwrach, Llanddewi, Llandrindod Wells Powys LD1 6UR **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). ## **Give here brief details of any items that the examiner wishes to disclose** . NONE **October 2018** 2 **IER**