2025-04-05-accounts

Trustees’ Annual Report for the period

From 01/04/2024 Period start date To 31/03/2025 Period end date

Charity name: Irby and Bratoft Village Hall

Charity registration number: 503249

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the Village Hall is for the use by the inhabitants of lrby & Bratoft and the neighbourhood for meetings, lectures. classes, leisure -time occupations, with the object of Improving the life of the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	In setting our priorities for the year, trustees continued to reflect carefully on the Charity Commission’s guidance on public benefit, ensuring it remained central to our decision-making. We had a fullt calendar of community events, many of which have become popular traditions. Highlights included the Christmas Party, Christmas Dinner, New Year’s Party, Harvest Festival, Race Nights, quarterly fayres, and our annual Fete. Regular activities such as bingo and quiz nights also remained popular. Thanks to careful financial management, we were able to subsidise and offer several events free of charge. Our VE Day celebration, complete with sandwiches and refreshments, was particularly well received. The Hall continues to be a valued community asset, hosting a wide range of activities including taekwondo, a craft club, men’s wellbeing sessions, and serving as a Wellbeing Walk hub. We have also seen a steady rise in private bookings, which contributes positively to the ongoing upkeep and sustainability of the Hall. Together, these activities play an important role in helping people stay connected across our villages, reducing isolation and strengthening community bonds.
Statement confirming	Para 1.18	We welcome all ages without distinction

whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit		of sex, political or religious opinions or personal circumstances. In providing a safe environment a risk register is kept; safety cheeks are undertaken as required, there is a Code of Conduct, and there is a safeguarding policy in place.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our small village hall continues to be a lively hub of connection and community spirit, helped by the tireless efforts of volunteers who deliver a diverse programme of events for all ages. Despite rising costs elsewhere, we are proud to have kept our prices increases to a minimum throughout the year, ensuring our activities remain accessible to everyone, including those on limited incomes. Throughout the year ahead as we will look for new ways to expand our offerings, enhance our facilities, and strengthen the sense of belonging that the hall creates. By building on this momentum, we aim to boost engagement, make even better use of our resources, and continue delivering a positive, lasting impact for the whole community.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Governance document ls a deed made on the 06/04/1974
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Unincorporated Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected at AGM

Reference and Administrative details

Charity name	Irby & Bratoft Village Hall
Other name the charity uses	n/a
Registered charity number	503249
Charity’s principal address	Brambleberry Lane
	lrby in the Marsh
	Lincoln shire PE24 5D

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1	Christopher	N/A	N/A	N/A
	Sanderson
2	BERNARD KENNETH SIMPSON	N/A	N/A	N/A
3	Stuart George Capes	N/A	N/A	N/A
4

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Esther Bridge Position (e.g. Secretary, Secretary Chair, etc) Date 06/03/2026

IRBY AND BRATOFT VILLAGE HALL STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025

2 Reeds Consultancy Ltd FMAAT & MAAT Croft Cottage Croft Marsh Lane Croft, Skegness Lincolnshire PE24 4AR

IRBY AND BRATOFT VILLAGE HALL

Independent Examiner’s Report to the members of Irby and Bratoft Village Hall for the year ended 31[st] March 2025

Independent examiner’s report to Irby and Bratoft Village Hall Committee

I report to the members on my examination of the accounts of the above charity (‘The Trust’) for the year ended 31[st] March 2025.

Responsibilities and basis of report

As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:

• The accounting records were not kept in accordance with section 130 of the Charities Act; or

• The accounts did not accord with the accounting records.

2 Reeds Consultancy Ltd. Croft Cottage Croft Marsh Lane Croft, Skegness PE24 4AR

IRBY AND BRATOFT VILLAGE HALL

Receipts and Payments Account

Receipts Hire of Hall Events/Activities Bingo Bar & Food Bell Shooting Donations Bank Interest Total Receipts Payments Utilities Hall Equipment Bell Shooting Equipment Repairs/Accessories Insurance & licences Accountancy Miscellaneous Bar and Food Purchases Cleaning Waste disposal & Gardening Telephone Entertainment & Prizes Bell Shooting & Insurance Planning Fees Bank charges Total Payments Excess of Receipts over Payments Bank and cash balances on 1 April 2024 Bank and cash balances on 31 March 2025	2025 £ 2566 4751 2565 27138 2644 1302 377 41343 4395 1424 559 361 1444 100 1107 19805 1567 372 316 580 560 1226 221 34037 7306 29765 37071	2024 £ 2355 3331 2310 21115 1056 150 374
		30691
		5395 674 2280 487 878 100 988 16835 1345 357 301 898 0 0 138
		30676
		15 29750 29765

IRBY AND BRATOFT VILLAGE HALL

Statement of Assets for the year ended 31 March 2025

ASSETS Bank Current Account Cash in Hand Bank Savings Account	2025 £ 12045 3062 21964 37071	2024 £ 4482 3732 21177
		29391

2 Reeds Consultancy Ltd

England - 14794026

Croft Cottage, Croft Marsh Lane, Croft, Skegness, Lincolnshire, PE24 4AR

Irby and Bratoft Village Hall

[e-mail]

24[th] March 2026

Dear Andrew,

– st Irby & Bratoft Village Hall accounts for year to 31 March 2025

We are pleased to confirm that we have completed our review of the accounts and we did not identify any major discrepancies. The accounts are attached. Our invoice will follow by separate email.

For your information we completed the following checks: We expected the opening cash and bank balances plus the surplus for the year to equal the closing cash and bank balances. There was a small discrepancy which we could not account for.

We expected the sum of the 12 month summaries to equal the surplus for the year. Again there was a small discrepancy.

We cross referenced one month’s purchase invoices to the monthly summaries and found no discrepancies.

We cross referenced 3 month’s receipts envelopes to the monthly summaries and found only minor discrepancies of single pence.

With the increasing reporting demands of HMRC and other bodies, we would recommend that you consider implementing a software package that would go along way to completing all of the analysis for you. We recommend a package called Pandle to our clients which is available through us at minimal cost and would make the maintenance of your accounts less time consuming. We would be happy to demonstrate the benefits of Pandle to you if you are interested.

Whilst we were happy to act for the village hall with your authority as chairman, if you require us to act in future could we ask that your AGM appoints us as your accountants.

Alan Reed (FMAAT, PGCE) is licensed and regulated by the AAT under licence number 3766. Candy Reed (MAAT) is licensed and regulated by the AAT under licence number 20122851. Gill Reed (BA hons, PGCE)

Alan Reed (07957 584628), Candy Reed (07989 404476) & Gill Reed (07957 102652) [e-mail]

If you have any queries with the accounts please do not hesitate to contact us.

Yours sincerely,

Alan Reed

2 Reeds Consultancy Ltd

Alan Reed (FMAAT, PGCE) is licensed and regulated by the AAT under licence number 3766. Candy Reed (MAAT) is licensed and regulated by the AAT under licence number 20122851. Gill Reed (BA hons, PGCE)

Alan Reed (07957 584628), Candy Reed (07989 404476) & Gill Reed (07957 102652) [e-mail]