## **Trustees’ Annual Report for the period**
**From 01/04/2024 Period start date To 31/03/2025 Period end date**
**Charity name: Irby and Bratoft Village Hall**
## **Charity registration number: 503249**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|**The purpose of the Village Hall is for the**
**use by the inhabitants of lrby & Bratoft**
**and the neighbourhood for meetings,**
**lectures. classes, leisure -time**
**occupations, with the object of**
**Improving the life of the inhabitants.**|
|Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the accounts.|Para 1.17 and 1.19|**In setting our priorities for the year,**
**trustees continued to reflect carefully on**
**the Charity Commission’s guidance on**
**public benefit, ensuring it remained**
**central to our decision-making.**
**We had a fullt calendar of community**
**events, many of which have become**
**popular traditions. Highlights included**
**the Christmas Party, Christmas Dinner,**
**New Year’s Party, Harvest Festival, Race**
**Nights, quarterly fayres, and our annual**
**Fete. Regular activities such as bingo**
**and quiz nights also remained popular.**
**Thanks to careful financial management,**
**we were able to subsidise and offer**
**several events free of charge. Our VE**
**Day celebration, complete with**
**sandwiches and refreshments, was**
**particularly well received. The Hall**
**continues to be a valued community**
**asset, hosting a wide range of activities**
**including taekwondo, a craft club, men’s**
**wellbeing sessions, and serving as a**
**Wellbeing Walk hub. We have also seen**
**a steady rise in private bookings, which**
**contributes positively to the ongoing**
**upkeep and sustainability of the Hall.**
**Together, these activities play an**
**important role in helping people stay**
**connected across our villages, reducing**
**isolation and strengthening community**
**bonds.**|
|Statement confirming|Para 1.18|**We welcome all ages without distinction**|
|whether the trustees have
had regard to the
guidance issued by the
Charity Commission on
public benefit||**of sex, political or religious opinions or**
**personal circumstances. In**
**providing a safe environment a risk**
**register is kept; safety cheeks are**
**undertaken as required, there is a Code**
**of Conduct, and there is a safeguarding**
**policy in place.**||
|---|---|---|---|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**Our small village hall continues to be a**
**lively hub of connection and community**
**spirit, helped by the tireless efforts of**
**volunteers who deliver a diverse**
**programme of events for all ages.**
**Despite rising costs elsewhere, we are**
**proud to have kept our prices increases**
**to a minimum throughout the year,**
**ensuring our activities remain**
**accessible to everyone, including those**
**on limited incomes.**
**Throughout the year ahead as we will**
**look for new ways to expand our**
**offerings, enhance our facilities, and**
**strengthen the sense of belonging that**
**the hall creates. By building on this**
**momentum, we aim to boost**
**engagement, make even better use of**
**our resources, and continue delivering a**
**positive, lasting impact for the whole**
**community.**|
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Governance document ls a deed made**
**on the 06/04/1974**|
|How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|**Unincorporated Association**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Elected at AGM**|
## **Reference and Administrative details**
|Charity name|**Irby & Bratoft Village Hall**|
|---|---|
|Other name the charity uses|**n/a**|
|Registered charity number|**503249**|
|Charity’s principal address|**Brambleberry Lane**|
||**lrby in the Marsh**|
||**Lincoln shire PE24 5D**|
## **Names of the charity trustees who manage the charity**
||**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**|
|---|---|---|---|---|
|1|Christopher|N/A|N/A|N/A|
||Sanderson||||
|2|BERNARD KENNETH
SIMPSON|N/A|N/A|N/A|
|3|Stuart George Capes|N/A|N/A|N/A|
|4|||||
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Esther Bridge **Position (e.g. Secretary,** Secretary **Chair, etc) Date** 06/03/2026
## **IRBY AND BRATOFT VILLAGE HALL STATEMENT OF ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025**
2 Reeds Consultancy Ltd FMAAT & MAAT Croft Cottage Croft Marsh Lane Croft, Skegness Lincolnshire PE24 4AR
## **IRBY AND BRATOFT VILLAGE HALL**
**Independent Examiner’s Report to the members of Irby and Bratoft Village Hall for the year ended 31[st] March 2025**
## **Independent examiner’s report to Irby and Bratoft Village Hall Committee**
I report to the members on my examination of the accounts of the above charity (‘The Trust’) for the year ended 31[st] March 2025.
## **Responsibilities and basis of report**
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘The Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in any material respect:
- The accounting records were not kept in accordance with section 130 of the Charities Act; or
- The accounts did not accord with the accounting records.
**2 Reeds Consultancy Ltd. Croft Cottage Croft Marsh Lane Croft, Skegness PE24 4AR**
## **IRBY AND BRATOFT VILLAGE HALL**
## **Receipts and Payments Account**
|**Receipts**
Hire of Hall
Events/Activities
Bingo
Bar & Food
Bell Shooting
Donations
Bank Interest
**Total Receipts**
**Payments**
Utilities
Hall Equipment
Bell Shooting Equipment
Repairs/Accessories
Insurance & licences
Accountancy
Miscellaneous
Bar and Food Purchases
Cleaning
Waste disposal & Gardening
Telephone
Entertainment & Prizes
Bell Shooting & Insurance
Planning Fees
Bank charges
**Total Payments**
Excess of Receipts over Payments
Bank and cash balances on 1 April 2024
Bank and cash balances on 31 March 2025|**2025**
£
2566
4751
2565
27138
2644
1302
377
41343
4395
1424
559
361
1444
100
1107
19805
1567
372
316
580
560
1226
221
34037
7306
29765
37071|**2024**
£
2355
3331
2310
21115
1056
150
374|
|---|---|---|
|||30691|
|||5395
674
2280
487
878
100
988
16835
1345
357
301
898
0
0
138|
|||30676|
|||15
29750
29765|
## **IRBY AND BRATOFT VILLAGE HALL**
## **Statement of Assets for the year ended 31 March 2025**
|**ASSETS**
Bank Current
Account
Cash in Hand
Bank Savings
Account|**2025**
**£**
12045
3062
21964
37071|**2024**
**£**
4482
3732
21177|
|---|---|---|
|||29391|
## 2 Reeds Consultancy Ltd
England - 14794026
Croft Cottage, Croft Marsh Lane, Croft, Skegness, Lincolnshire, PE24 4AR
Irby and Bratoft Village Hall
## Andrewjayers@btinternet.com
24[th] March 2026
Dear Andrew,
## – st Irby & Bratoft Village Hall accounts for year to 31 March 2025
We are pleased to confirm that we have completed our review of the accounts and we did not identify any major discrepancies. The accounts are attached. Our invoice will follow by separate email.
For your information we completed the following checks: We expected the opening cash and bank balances plus the surplus for the year to equal the closing cash and bank balances. There was a small discrepancy which we could not account for.
We expected the sum of the 12 month summaries to equal the surplus for the year. Again there was a small discrepancy.
We cross referenced one month’s purchase invoices to the monthly summaries and found no discrepancies.
We cross referenced 3 month’s receipts envelopes to the monthly summaries and found only minor discrepancies of single pence.
With the increasing reporting demands of HMRC and other bodies, we would recommend that you consider implementing a software package that would go along way to completing all of the analysis for you. We recommend a package called Pandle to our clients which is available through us at minimal cost and would make the maintenance of your accounts less time consuming. We would be happy to demonstrate the benefits of Pandle to you if you are interested.
Whilst we were happy to act for the village hall with your authority as chairman, if you require us to act in future could we ask that your AGM appoints us as your accountants.
> Alan Reed (FMAAT, PGCE) is licensed and regulated by the AAT under licence number 3766. Candy Reed (MAAT) is licensed and regulated by the AAT under licence number 20122851. Gill Reed (BA hons, PGCE)
**Alan Reed (07957 584628), Candy Reed (07989 404476) & Gill Reed (07957 102652) admin@2reedsconsultancy.co.uk**
If you have any queries with the accounts please do not hesitate to contact us.
Yours sincerely,
## **Alan Reed**
## **2 Reeds Consultancy Ltd**
Alan Reed (FMAAT, PGCE) is licensed and regulated by the AAT under licence number 3766. Candy Reed (MAAT) is licensed and regulated by the AAT under licence number 20122851. Gill Reed (BA hons, PGCE)
**Alan Reed (07957 584628), Candy Reed (07989 404476) & Gill Reed (07957 102652) admin@2reedsconsultancy.co.uk**