Trustees’ Annual Report for the period
From 01/4/2024 Period start date To 31/03/25 Period end date
Charity name:Llanfachreth Village Hall
Charity registration number: 503155
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The Charity was set up by the creation of a Deed of Trust on the 10th of April 1972. The building had previously been conveyed by a deed of Gift between Charles Hilary Vaughan and the Trustees on the 3 rd of April 1969. The property hereby conveyed (hereinafter called the trust property) shall be held upon trust for the purposes of a village hall for the use of the inhabitants of the Parish of Llanfachreth in the County of Merioneth (hereinafter called the area of benefit) without distinction of political religious or other opinions including use for meetings lectures and classes and for other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. |
| nSummary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The object of the charity is the provision and maintenance of a village hall for use by the inhabitants of Llanfachreth, Dolgellau, Gwynedd and the surrounding area of benefit for recreational,entertainment, leisure and educational purposes |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The purpose and objectives are based on the guidance issued by the Charity Commission and local needs. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| N/A | ||
| Para 1.38 | ||
| Policy on grant making |
| Policy on social investment including program related investment |
Para 1.38 | |
|---|---|---|
| Contribution made by volunteers |
Para 1.38 | Llanfachreth Village Hall Management Commitee and Trustees are all volunteers and encourage other volunteers to help with a wide range of tasks at the hall so the facility can be used to its full potental for the beneft of the local community. The Trustees are commited to involving volunteers directly to contribute to the running of the facility. Ensure we are responsive to the needs of our users and provide diferent skills and perspectves and ofer opportunites for volunteer partcipaton by all with the opportunityto developand learn new skills. |
| Other | ||
| Achievements and Performance | ||
| SORP reference | ||
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The village hall is in great need of renovation and modernisation, the Trustees and the Committee members all agreed that we would look for grant funding to carry out the improvements that were needed. It was decided to employ Tir a Bro consultants to make grant applications on our behalf. We also decided to appoint Spencer Pughe Associates to conduct a structural survey, draw up plans and apply for planning permission. The proposed works are for replacing rotten timbers, new doors and windows, re-roofing and insulating the main building, kitchen and store room. New corrugated metal exterior wall cladding, insulation, and replastering of interior walls and ceilings, new toilets and kitchen units. New heating system. The total cost was approximately £243,000 Grant funding of £7,085.59 from Cyngor Gwynedd towards the costs of Spencer Pughe and a National Lottery Community grant for £19,060.00 were received, the latter for the construction cost of a New disabled access and outside ramp. New able-bodied and disabled toilets. Tenders were sent out and the successful tender was E T Pugh Builders Ltd. An application for funding from the Welsh Government Community Facilities program was successful, we were awarded a grant of |
£178,818.00. We will receive the funding in two stages as the construction progresses, with a starting date set for the third week in June 2025. It is also proposed to apply for further grants that are due to become available in the next financial year. Fund raising events have been held towards the improvements fund ie. Pizza night, Bingo, Quizzes etc.
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
| Achievements against objectives set |
Para 1.41 | The feedback to the trustees indicates that we provide a venue that encourages people of all ages to attend the many varied events run at the hall |
| Performance of fundraising activities against objectives set |
Para 1.41 | Fundraising has helped us produce a budget where we can keep the Village Hall running. |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | We have run the hall fnances within the agreed budget. |
| Statement explaining the policy for holding reserves statingwhytheyare held |
Para 1.22 | We hold reserves within our reserve account to meet emergency expenditure. (6-month expenditure) |
| Amount of reserves held | Para 1.22 | Current account- £39,272.94 Reserve account-£1,361.44 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire charges. Gift of £800.00 from Brithdir and Llanfachreth Community Council Fundraising Events Hire of Hall to Dolfeurig Adult learning Centre |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | Not being able to gain further grant funding to complete the restoration project. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Deed of Trust |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are re instated or appointed at the annual General Meeting that is held in September. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The following policies are in place and are used – Protection of Children and Vulnerable Adults Equal Opportunities policy Welsh language Policy |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | The Hall is run by a Management Committee of 5 Elected Trustees and 7 Village hall Committee members. The current officers are: a. Chairman b.Vice Chairman c.Secretary d. Treasurer |
| Relationship with any related parties |
Para 1.51 | The Custodian Trustee is Brithdir and Llanfachreth Community Council. The Hall is owned freehold. |
| Other |
Reference and Administrative details
| Charity name | Llanfachreth Village Hall |
|---|---|
| Other name the charity uses | Neuadd Bentref llanfachreth |
| Registered charitynumber | 503155 |
| Charity’s principal address | Llanfachreth Village Hall Llanfachreth Dolgellau Gwynedd LL40 2DY |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| G M Griffith | Chairman | |||
| O Malone | ||||
| C G Smith | Treasurer | |||
| E Jones | ||||
| E Lloyd | ||||
– Corporate trustees names of the directors at the date the report was approved Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A | ||
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Gerallt Meilir Griffith ~~ee~~ Christopher George Smith Position (eg Secretary, Chairman Treasurer Chair, etc) ~~ee~~ Date 30/01/2026 ~~pF~~
| Llanvachreth Village Hall | Llanvachreth Village Hall | Llanvachreth Village Hall | 503155 | 503155 | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and payments accounts 01/04/2024 31/03/2025 To For the period from ~~a~~ ~~ee~~ ~~ee~~ |
CC16a | ||||||||||
| Section A Receipts and payments | |||||||||||
| Unrestricted funds |
Restricted funds |
Endowment funds |
Total funds | Last year | |||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||
| A1 Receipts | |||||||||||
| 8,594 | 26 | 26,146 | - | 34,740 | 16,401 | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| Sub total(Gross income for | (Gross income for | ||||||||||
| AR) | AR)8,594 | 26,146 | 26,146 | 34,740 | 16,401 | ||||||
| A2 Asset and investment sales, (see table). - - - - - - - - - Sub total - - - - - Total receipts ~~—————~~ |
|||||||||||
| A3 Payments | |||||||||||
| 5,012 | 6 | 6,856 | - | - | |||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| - | - | - | - | - | - | ||||||
| **Sub total ** | 5,012 | 6,856 | 6,856 | - | 11,868 | - | |||||
| A4 Asset and investment purchases, (see table) - - - - - - - - Sub total 5,012 6,856 - - Total payments 5,012 6,856 22,872 16,401 ~~——————~~ |
|||||||||||
| Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
- 5,012 - 6,856 22,872 - 16,401 - - - - - - - - 16,401 - - 5,012 - 6,856 39,273 - 16,401 ~~—_—=S=S=>~~ |
CCXX R1 accounts (SS)
31/01/2026
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | ||
|---|---|---|---|---|
| Unrestricted Restricted |
Endowment | |||
| Categories | Details | funds funds |
funds | |
| to nearest £ to nearest £ |
to nearest £ | |||
| B1 Cash funds | - - - - - - - - - 39,273 - - Total cash funds (agree balances with receipts and payments ~~—====~~ |
|||
| account(s)) | Agreement Error Agreement Error |
OK | ||
| Unrestricted Restricted |
Endowment | |||
| funds funds |
funds | |||
| Details | to nearest £ to nearest £ |
to nearest £ | ||
| B2 Other monetary assets | - - - - - - - - - - - - - - - - - - ~~—_—==~~ |
|||
| B3 Investment assets | Fund to which asset belongs Cost (optional) Current value (optional) - - - - - - - - - - Details ~~ee~~ |
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| B4 Assets retained for the charity’s own use |
Fund to which asset belongs Cost (optional) Current value (optional) charity - 100,000 charity - 7,500 - - - - - - - - - - - - - - Details building furniture and fittings ~~mee~~ |
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| Fund to which Amount due |
When due | |||
| Signed by one or two trustees on behalf of all the trustees B5 Liabilities CCXX R2 accounts (SS) |
liability relates (optional) (optional) - - - - - Date of approval 31/01/2026 Details Print Name G M Griffith Signature 2 31/01/2026 ~~—~~ |
MANTOLEN NEUADD BENTREF LLANFACHRETH Derbynladau (0110412024= £16,4 361 Cyngor Cymuned £800 Cist Gwynedd £7,085.59 Grant Lottery £19,060 Er cof am Hywel Williams £21XI N050n Pizza £600 Taliadau Dwr Cymru £10334 EDF £1131.4 Norris & Fisher £837.89 GlanhaWr Neuadd £4LTh) Nwyddau I'r Neuadd £84.45 LIo8i'r Neuadd £6.994 riwnio Piano £85 Cwmnl Tan Lkn £120 Parc Genedlaethol EryTh £480 8T £442.32 r & Bro £1250 Prlnter£76.98 Spencer Pugh £6.855.59 CYMNSWM z £34,739.$9 CYFAP4SWM ff £IIA67.01 MEWN LLAW 0110412025- £39,272.94 CYFRIF CADW 0ty04n025= £1,361.44 LLOGYR NEUADD E8lwys Machreth £384 Noson Bingo £9S 2 N050n Cwls £60 Cyngor Gwynedd £20 Cynuerdd Osian Morrls & Padralg Jack £lC Siarad Cymrae8 £30 Clwb Dawnsio £10 Noson Piiia £125 Clwb Garddlo £50 3 Parti Penblwydd £55 Pvryll8or Rheoli Pla £15 Tal Chl E80 Y Gymdeithas £90 Ras v Rhobell £lSO 2 Te Angladd £80 2 Etholiad £5C Parti Dyweddiad £30 Eisteddfod Machreth £120 Dolfeurig £S.O(X) CIFANSWM - £6,994 CYFLWYNWYD GAN Y TRYSORYOD; Chrls Srnith Dyddlad Y CADEIRYDD Gerallt Grlfffth Dyddlad ARCHWILWYD A CHAFWYD YN GYWIR. ddiad E W OWEN A'I CHWMNI I & CO GlyndwT' Buildings GI)dr Street Dowau, Gwvnedd, LL40 IBB Tel."101341142229i
E W Owen a'i Chwmni / & co Ty Glyndwr Glyndwr Street Dolgella u Gwynedd,LL40 IBB VAT Number.. 870 1405 50 T.. 01341422295 E: post@ewowen.co.uk Llanfachreth Village Hall United Kingdom Invoice Number: Date: 46576 17th Dec'25 Due By: 14th Jan '26 Account". IL525 Purchase Order: CHECKING AND AGREEING ACCOUNTS Description Total For checking and agreeing accounts for the year end 31st march 2025. 50.00 Net: VAT @ 20%: £50.00 £10.00 TOTAL: £60.00 Bank sort tode.. 4(F16-20. Account number.. 61389912. E.W. Owen & Co is the trading name of EW Owen Limited. Registered in En8land/wales. Company No.. 571W3. Registered Office.. Broyan House. Priory Street, Cardigan, SA43 18Z