## **Trustees’ Annual Report for the period** ## **From 01/4/2024 Period start date To 31/03/25 Period end date** ## **Charity name:Llanfachreth Village Hall** ## **Charity registration number: 503155** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Charity was set up by the creation of a
Deed of Trust on the 10th of April 1972. The
building had previously been conveyed by a
deed of Gift between Charles Hilary
Vaughan and the Trustees on the 3
rd
of April
1969.
The property hereby conveyed (hereinafter
called the trust property) shall be held upon
trust for the purposes of a village hall for the
use of the inhabitants of the Parish of
Llanfachreth in the County of Merioneth
(hereinafter called the area of benefit)
without distinction of political religious or
other opinions including use for meetings
lectures and classes and for other forms of
recreation and leisure-time occupation with
the object of improving the conditions of life
for the said inhabitants.| |nSummary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The object of the charity is the provision and
maintenance of a village hall for use by the
inhabitants of Llanfachreth, Dolgellau,
Gwynedd and the surrounding area of
benefit for recreational,entertainment, leisure
and educational purposes| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The purpose and objectives are based on
the guidance issued by the Charity
Commission and local needs.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||**N/A**| ||Para 1.38|| |Policy on grant making||| |Policy on social investment
including program related
investment|Para 1.38|| |---|---|---| |Contribution made by
volunteers|Para 1.38|Llanfachreth Village Hall Management
Commitee and Trustees are all volunteers and
encourage other volunteers to help with a wide
range of tasks at the hall so the facility can be
used to its full potental for the beneft of the
local community.
The Trustees are commited to involving
volunteers directly to contribute to the running
of the facility. Ensure we are responsive to the
needs of our users and provide diferent skills
and perspectves and ofer opportunites for
volunteer partcipaton by all with the
opportunityto developand learn new skills.| |Other||| |**Achievements and Performance**||| ||SORP reference|| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The village hall is in great need of renovation
and modernisation, the Trustees and the
Committee members all agreed that we
would look for grant funding to carry out the
improvements that were needed. It was
decided to employ Tir a Bro consultants to
make grant applications on our behalf.
We also decided to appoint Spencer Pughe
Associates to conduct a structural survey,
draw up plans and apply for planning
permission.
The proposed works are for replacing rotten
timbers, new doors and windows, re-roofing
and insulating the main building, kitchen and
store room. New corrugated metal exterior
wall cladding, insulation, and replastering of
interior walls and ceilings, new toilets and
kitchen units. New heating system.
The total cost was approximately £243,000
Grant funding of £7,085.59 from Cyngor
Gwynedd towards the costs of Spencer
Pughe and a National Lottery Community
grant for £19,060.00 were received, the
latter for the construction cost of a New
disabled access and outside ramp. New
able-bodied and disabled toilets.
Tenders were sent out and the successful
tender was E T Pugh Builders Ltd.
An application for funding from the Welsh
Government Community Facilities program
was successful, we were awarded a grant of| £178,818.00. We will receive the funding in two stages as the construction progresses, with a starting date set for the third week in June 2025. It is also proposed to apply for further grants that are due to become available in the next financial year. Fund raising events have been held towards the improvements fund ie. Pizza night, Bingo, Quizzes etc. ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |Achievements against
objectives set|Para 1.41|The feedback to the trustees indicates that
we provide a venue that encourages people
of all ages to attend the many varied events
run at the hall| |Performance of fundraising
activities against objectives
set|Para 1.41|Fundraising has helped us produce a budget
where we can keep the Village Hall running.| |Investment performance
against objectives|Para 1.41|N/A| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|We have run the hall fnances within the agreed
budget.| |Statement explaining the
policy for holding reserves
statingwhytheyare held|Para 1.22|We hold reserves within our reserve account to
meet emergency expenditure. (6-month
expenditure)| |Amount of reserves held|Para 1.22|Current account- £39,272.94
Reserve account-£1,361.44| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**None**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire charges.
Gift of £800.00 from Brithdir and
Llanfachreth Community Council
Fundraising Events
Hire of Hall to Dolfeurig Adult learning
Centre| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**Not being able to gain further grant**
**funding to complete the restoration**
**project.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Deed of Trust| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are re instated or appointed at the
annual General Meeting that is held in
September.| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The following policies are in place and are
used –
Protection of Children and Vulnerable Adults
Equal Opportunities policy
Welsh language Policy| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Hall is run by a Management Committee
of 5 Elected Trustees and 7 Village hall
Committee members.
The current officers are:
a. Chairman
b.Vice Chairman
c.Secretary
d. Treasurer| |Relationship with any related
parties|Para 1.51|The Custodian Trustee is Brithdir and
Llanfachreth Community Council.
The Hall is owned freehold.| |Other||| ## **Reference and Administrative details** |Charity name|Llanfachreth Village Hall| |---|---| |Other name the charity uses|Neuadd Bentref llanfachreth| |Registered charitynumber|**503155**| |Charity’s principal address|Llanfachreth Village Hall
Llanfachreth
Dolgellau
Gwynedd
LL40 2DY| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||G M Griffith|Chairman||| ||O Malone|||| ||C G Smith|Treasurer||| ||E Jones|||| ||E Lloyd|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name N/A** Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Gerallt Meilir Griffith ~~ee~~ Christopher George Smith **Position (eg Secretary,** Chairman Treasurer **Chair, etc)** ~~ee~~ **Date** 30/01/2026 ~~pF~~ ||**Llanvachreth Village Hall**|**Llanvachreth Village Hall**|**Llanvachreth Village Hall**||||**503155**|**503155**|||| |---|---|---|---|---|---|---|---|---|---|---|---| |**Receipts and payments accounts**
01/04/2024
31/03/2025
**To**
**For the period**
**from**
~~a~~
~~ee~~
~~ee~~||||||||||**CC16a**|| |**Section A Receipts and payments**|||||||||||| ||**Unrestricted**
**funds**||**Restricted**
**funds**|||**Endowment**
**funds**||**Total funds**||**Last year**|| ||**to the nearest £**|**to the nearest £**|**to the nearest £**|||**to the nearest £**||**to the nearest £**||**to the nearest £**|| |**A1 Receipts**|||||||||||| ||**8,594**||**26**|**26,146**||**-**||**34,740**||**16,401**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| |**_Sub total_**_(Gross income for_|_(Gross income for_||||||||||| |_AR)_|_AR)_**8,594**||**26,146**|**26,146**||||**34,740**||**16,401**|| |**A2 Asset and investment sales,**
**(see table).**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ -**
**-**
**-**
**-**
**-**
**_Total receipts_**
~~—————~~|||||||||||| |**A3 Payments**|||||||||||| ||**5,012**||**6**|**6,856**||**-**||||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| ||**-**||**-**|**-**||**-**||**-**||**-**|| |**_Sub total_ **|**5,012**||**6,856**|**6,856**||**-**||**11,868**||**-**|| |**A4 Asset and investment**
**purchases, (see table)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**_Sub total_ 5,012**
**6,856**
**-**
**-**
**_Total payments_**
**5,012**
**6,856**
**22,872**
**16,401**
~~——————~~|||||||||||| |**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**- 5,012**
**- 6,856**
**22,872**
**- 16,401**
**-**
**- -**
**-**
**-**
**-**
**- -**
**16,401**
**-**
**- 5,012**
**- 6,856**
**39,273**
**- 16,401**
~~—_—=S=S=>~~||||||||||| CCXX R1 accounts (SS) 31/01/2026 1 |**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||| |---|---|---|---|---| |||**Unrestricted**
**Restricted**||**Endowment**| |**Categories**|**Details**|**funds**
**funds**||**funds**| |||**to nearest £**
**to nearest £**||**to nearest £**| |**B1 Cash funds**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**39,273**
**-**
**-**
**_Total cash funds_**
(agree balances with receipts and payments
~~—====~~|||| ||account(s))|Agreement Error
Agreement Error||OK| |||**Unrestricted**
**Restricted**||**Endowment**| |||**funds**
**funds**||**funds**| ||**Details**|**to nearest £**
**to nearest £**||**to nearest £**| |**B2 Other monetary assets**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~—_—==~~|||| |**B3 Investment assets**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
~~ee~~|||| |**B4 Assets retained for the**
**charity’s own use**|**Fund to which**
**asset belongs**
**Cost (optional)**
**Current value**
**(optional)**
charity
**-**
**100,000**
charity
**-**
**7,500**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
building
furniture and fittings
~~mee~~|||| |||**Fund to which**
**Amount due**||**When due**| |Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
CCXX R2 accounts (SS)|**liability relates**
**(optional)**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Date of
approval
31/01/2026
**Details**
Print Name
G M Griffith
Signature
2
31/01/2026
~~—~~|||| MANTOLEN NEUADD BENTREF LLANFACHRETH Derbynladau (0110412024= £16,4￿ 361 Cyngor Cymuned £800 Cist Gwynedd £7,085.59 Grant Lottery £19,060 Er cof am Hywel Williams £21XI N050n Pizza £600 Taliadau Dwr Cymru £10334 EDF £1131.4 Norris & Fisher £837.89 GlanhaWr Neuadd £4LTh) Nwyddau I'r Neuadd £84.45 LIo8i'r Neuadd £6.994 riwnio Piano £85 Cwmnl Tan Lkn £120 Parc Genedlaethol EryTh £480 8T £442.32 r & Bro £1250 Prlnter£76.98 Spencer Pugh £6.855.59 CYMNSWM z £34,739.$9 CYFAP4SWM ff £IIA67.01 MEWN LLAW 0110412025- £39,272.94 CYFRIF CADW 0ty04n025= £1,361.44 LLOGYR NEUADD E8lwys Machreth £384 Noson Bingo £9S 2 N050n Cwls £60 Cyngor Gwynedd £20 Cynuerdd Osian Morrls & Padralg Jack £lC Siarad Cymrae8 £30 Clwb Dawnsio £10 Noson Piiia £125 Clwb Garddlo £50 3 Parti Penblwydd £55 Pvryll8or Rheoli Pla £15 Tal Chl E80 Y Gymdeithas £90 Ras v Rhobell £lSO 2 Te Angladd £80 2 Etholiad £5C Parti Dyweddiad £30 Eisteddfod Machreth £120 Dolfeurig £S.O(X) CIFANSWM - £6,994 CYFLWYNWYD GAN Y TRYSORYOD; Chrls Srnith Dyddlad Y CADEIRYDD Gerallt Grlfffth Dyddlad ARCHWILWYD A CHAFWYD YN GYWIR. ddiad E W OWEN A'I CHWMNI I & CO GlyndwT' Buildings GI)￿d￿r Street Dowau, Gwvnedd, LL40 IBB Tel."101341142229i E W Owen a'i Chwmni / & co Ty Glyndwr Glyndwr Street Dolgella u Gwynedd,LL40 IBB VAT Number.. 870 1405 50 T.. 01341422295 E: post@ewowen.co.uk Llanfachreth Village Hall United Kingdom Invoice Number: Date: 46576 17th Dec'25 Due By: 14th Jan '26 Account". IL525 Purchase Order: CHECKING AND AGREEING ACCOUNTS Description Total For checking and agreeing accounts for the year end 31st march 2025. 50.00 Net: VAT @ 20%: £50.00 £10.00 TOTAL: £60.00 Bank sort tode.. 4(F16-20. Account number.. 61389912. E.W. Owen & Co is the trading name of EW Owen Limited. Registered in En8land/wales. Company No.. 571W3. Registered Office.. Broyan House. Priory Street, Cardigan, SA43 18Z