2021 Year End Report
Treasurer’s Report
The Hall closed due to Lockdown from Jan to early May 2021. The re-opening in May was quite restricted until August Therefore only a few classes returned at the start. It improved a bit in June when a few more classes came back but was still quite slow. The September Term saw some improvements but nothing like pre-pandemic numbers. As we had done in 2020, we kept costs down to a minimum and Don and I stayed on Flexible Furlough for as long as we could during the quiet times. Therefore, with careful management and the Government Grants we managed to show a £3,004 surplus in the accounts for 2021
Administrator’s Report Hall Bookings
The Summer was slow, but we did manage to acquire a few new classes. In the September Term a few of the A&C classes returned but unfortunately one finished completely and another one went elsewhere, and the Pottery class cut down from 3 to 2 classes. We ticked over up to Christmas with only one larger event by the Swansea Concert Band and then the two regular Craft Fayres returned in December for the Christmas period. The Saturday night Ballroom Dancers came back in October and went through up to Christmas. Due to having to have windows and doors open for fresh air circulation plus the 2 metre distancing a lot of the classes were not up to their normal numbers.
Office
The office was closed early part of the year and Don and I were Furloughed. As things started to open, I checked the e-mails from home and the telephone, by getting our phone calls forwarded to my personal phone via an App. This enabled me to work from home only when enquiries came in, allowing me to Flexibly Furlough to keep my working hours to a minimal.
Membership Report – There were no Membership fees charged in 2021.
OSTREME COMMUNITY ASSOCIATION ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 CHARITY NUMBER 502984 OSTREME CENTRE NEwfoN ROAD MUMBLES SWANSEA SA3 48A
OSTREME COMMUNITY ASSOCIATION TRUSTEES ANNUAL REPORT OF THE OSTREME COMMUNITY ASSOCIATION FOR THE FINANCIAL YEAR ENDING ON 31 DECEMBER 2021 CHARITY The Ostreme Communty Association is registered under the Charities Act 1960 The registration number is 502984 The registered Offi arKI principle Pla of business 18 The Ostreme Centre Nethrton Road Mumbles Swansea SA3 48A TRUSTEES The Trustees during the whole of the period were Mr D. Morris Mr G Wayt The Management Committee comprised of the following during the whole of the year (part of the year) President Mrs G Thompson Chair Mrs C Discombe Chair C4acant Position) Treasurer (Vacant Position) Administrator Mrs E Wright Committee Members: MrA Smth. (Mr B Wyman). Mrs M Colburn. Church Representative Mr S Batcup, Mumbles Communty Council representative {Mr T Bull). Chairs of Sections: Mrs A Parton, (Mr P Thomas). Mr B Davies, (Mr P Uewellyn)
Objectives of the charlty The objects of the Ostreme Communty Association are: (a) to promote for the benefit of the inhabitants of the neighbourhood in a common effort to advance education and to provide facilities for the recreation and leisure time occupations with the object of improving the condttions of lrfe for the said inhabitants to establish or to secure the establishment of a community centre and maintain and manage such a centre for the activities promoted by the association in furtherance of the objectives of the Charity. (b) Actlvitles The main activty is to maintain and manage the communty ntre for the benefrt of its mèmbers and the local comrnunty. Results for the year The detailed financial statements for the year are as shown on the following pages but are summarised below. This shows that there was a surplus for the year of £3,004. mainly due to the loss of trading income being offset by the receipt of the Welsh Government Covid 19 Business Support Grant of £10,000, and the JRS Grants (Furlough) of £7.246. This compares with a profft of £7.963 for the previous year. Cash reserve at 1•t Jan 2021 £28,839 (Loss)ISurplus for year £3,004 Cash reserve at 31st Dec 2021 £31.843 Accruals The accounts are compiled on a receipts and payments basis. They do not include income due and expenditure incurred in 2021 but not received or paid for until 2022. Slgnature of Trustee Datedl?" -4L- 2022
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS I report on the accounts of the Ostreme Communty Association for the year ended 31 Dember 2021. which are set out on pages 06 to 09. Respective rasponsibilitie8 of trustees and examiner The charws trusteeslmembers are responsible for the preparation of the accounts. The charitys trusteeslmembers consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It 18 my responsibilty to: examine the accounts under section 43 of the 1993 Act: to follow the procedures laid down in the general Dlrectlons glven by the Charity Commission under section 43(7)(b) of the 1993 Act; and to state whether particular matters have come lo my attention. Ba818 of Independent examlnerfs report My examination was carried out in accordance with the General Directions by the Charity Commissioners. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with the records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as members and trustees conceming any such matters. The procedures undertaken do not provide all the eviden that would be required in an audit and consequently no opinion is given as to whether the accounts present °a true and fair Vie and the report is limited to those matters set out in the statement below. Independent Examiners Report In connection with my examination. no matter has come to my attention which (1) gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordan with section 41 of the 1993 Act., and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 act have not been met. or (2) To which. in my opinion. attention should be drawn in order io enable a proper understanding of the accounts to be reached. Name: L Rlchmond Relevant professional quallficatlons or body: Association of Accountlng Technlclans Address: 96 Saunder4 Way, Sketty, Swansea. Date: 4£• tIlL 2022 Signature:
OSTREME COMMUNrrY ASSOCIATION RECEIPTS AND PAYMEKfs AccouKf FOR YEAR ENDED 31 DECEMBER 2021 2020 Total RECEIPTS Hall Sectlon• Admln Total Fund raisitvj Rec8lpts from tradino &tMbes 28.038 1.258 29,298 22,147 Grarrts 17.246 17,246 25,197 Section Trartsfers ty glft Other income {ind. mwnbership kn) T15 775 1,359 Total Reven Rocelpts 46.osg 1.258 47,317 48,703 PAYMENTS PasThnts for direct chwrtable purpc*e8 39,998 4.315 44.313 40,740 Section Transfers ty gift Total Payments 39,998 4.315 44,313 40,740 Net Receipts Surplus (Defictts) 6,061 (3,0sn 7,963 Reserves at 1 January Reserves at 31 December 16,863 21924 11,976 28,839 31,843 20,878 28.839 8.919
OSTREME COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND UABILITIES AT 31 DECEMBER 2021 2021 2020 FIXED ASSETS Per notes 11,807 11.504 CAPITAL RESERVES 11,807 11,504 CURRENT ASSErs Hall Current account Deposit account Cash 22,339 502 18.325 501 37 Sections Cuent account Deposit account Cash 5.390 3,486 43 8,447 3,488 43 31.843 28,839 ACCUMULATED FUNDS HALL 16.863 8.061 SECTIONS TOTAL 2020 11,976 28,839 20,878 (3,05n 3.004 7.963 Balance at 181 Jan Surplus (deficits) Balance at 3111 Dec 22.924 8,919 31,843 28,839 Approved by trustees sIgrd date
OSTREME COMMUNrrY ASSOCIATION NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 1 ACCOUNTING POLICIES (a) Basis of Accounting The financial statemw)ts have been prepared on the historical cost basis of accounting. Income and eXnd[ture have been taken into account on a cash basis, and no provision has been made for accruals or prepayments but are shown in the note on page 3 the accounts. Expenditure items have In stated inclusive of VAT. Depreoation has not been charged to the re[pts and payments accounts bui is shown as a mOranduM item in the statement of fixed assets. (b) Fix1 Assets Leasehold Land and buildings are stated in the Balance Sheet at Cost18s8 deprKiation. (c) Depreclatlon As the acctyjnts are kept on a receipts aNI payments basis 18 no direct depreciation charge to revenue acGounts. Ht74vever a table of fixed assets is induded in the accounts. A detailed inventory of property (excluding land) under the ownership of the Assoctation was carrted out in 2010 and an asset register compiled. The replacement costs of th& assets was estimated to be £74.448 and a current market value of £7.400. The 2010 accounts used both these figures as opening balances and the assets wll be depreciated at 10% of the net value each year using the declining balance method. Ail purchases arKI disposals are aSSund to tske place half way through the year.
- FIXED ASSETS Freehold land Flxtures & fittin cost TOTAL Valuation at 1 Jan 2021 Addltlons Disposals at 31 Dec 2021 6,315 78,858 865 85.173 6.315 79,723 86,038 reciatlon at 1 Jan 2021 Oepreciat5on at 31 Dec 2021 73.669 562 74.231 73,669 562 74231 Net book Valu at 1 Jan 2021 at 31 2021 6,315 6,315 5.189 5,492 11,504 11,807
- Payments for dlrect charltsble purposes Included in the above expenditure heading is the employees cost of the Administrator and Caretaker of the Community Hall. 2021 24.832 2020 21,955 Gross wages induding national insurance The average number of employees is 2. both part time.
INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS I report on the accounts of the Ostreme Community Association for the year ended 31 December 2021. which are set out on pages 06 to 09. Respectlve responsibilities of trustees and examiner The charity's trusteeslrnembers are responsible for the preparation of the accounts. The charity's trusteeslmembers consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 43 of the 1993 Act; to follow the procedures laid down in the general Directions given by the Charity Commission under section 43(nib) of the 1993 Acl; and to State whether particular matters have come to my attention. Basls of Independent examlnefs report My examination was carried out in accordan with the General Directions by the Charity Commissioners. An examination indudes a review of the accounting records kept by the charity and a comparison of the accounts presented with the records. It also includes consideration of any unusual items or disdosures in the accounts. and seeking explanations from you as members and trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audlt and consequently no opinion is given as to whether the accounts present ' true and fair vithrf and the report is limited to those matters set out in the statement bel(w. Independent Examiners Report In connection th my examination. no matter has come to my attention which (1 } gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordan with sectton 41 of the 1993 Act; and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 act have not been met; or (2) To which. in my opinion. attention should be dra in order to enable a proper underslanding of the accounts lo be reached. Name: L Rlchmond Relevant professional quallficatlons or body: Association of Accountlng Technlcians Address: 96 Saunder8 Way. Sketty, Swansea. Date: 4£• rtIL 2022 Signature: