## **2021 Year End Report** 

## **Treasurer’s Report** 

The Hall closed due to Lockdown from Jan to early May 2021. The re-opening in May was quite restricted until August Therefore only a few classes returned at the start. It improved a bit in June when a few more classes came back but was still quite slow. The September Term saw some improvements but nothing like pre-pandemic numbers. As we had done in 2020, we kept costs down to a minimum and Don and I stayed on Flexible Furlough for as long as we could during the quiet times. Therefore, with careful management and the Government Grants we managed to show a £3,004 surplus in the accounts for 2021 

## **Administrator’s Report Hall Bookings** 

The Summer was slow, but we did manage to acquire a few new classes. In the September Term a few of the A&C classes returned but unfortunately one finished completely and another one went elsewhere, and the Pottery class cut down from 3 to 2 classes. We ticked over up to Christmas with only one larger event by the Swansea Concert Band and then the two regular Craft Fayres returned in December for the Christmas period. The Saturday night Ballroom Dancers came back in October and went through up to Christmas. Due to having to have windows and doors open for fresh air circulation plus the 2 metre distancing a lot of the classes were not up to their normal numbers. 

## **Office** 

The office was closed early part of the year and Don and I were Furloughed. As things started to open, I checked the e-mails from home and the telephone, by getting our phone calls forwarded to my personal phone via an App. This enabled me to work from home only when enquiries came in, allowing me to Flexibly Furlough to keep my working hours to a minimal. 

**Membership Report –** There were no Membership fees charged in 2021. 



OSTREME COMMUNITY ASSOCIATION
ANNUAL REPORT AND FINANCIAL
STATEMENTS
FOR THE YEAR ENDED
31 DECEMBER 2021
CHARITY NUMBER 502984
OSTREME CENTRE
NEwfoN ROAD
MUMBLES
SWANSEA
SA3 48A

OSTREME COMMUNITY ASSOCIATION TRUSTEES ANNUAL
REPORT OF THE OSTREME COMMUNITY ASSOCIATION FOR THE
FINANCIAL YEAR ENDING ON 31 DECEMBER 2021
CHARITY
The Ostreme Communty Association is registered under the Charities Act
1960
The registration number is 502984
The registered Offi￿ arKI principle Pla￿ of business 18
The Ostreme Centre
Nethrton Road
Mumbles
Swansea
SA3 48A
TRUSTEES
The Trustees during the whole of the period were
Mr D. Morris
Mr G Wayt
The Management Committee comprised of the following during the whole of
the year (part of the year)
President
Mrs G Thompson
Chair
Mrs C Discombe
Chair
C4acant Position)
Treasurer
(Vacant Position)
Administrator
Mrs E Wright
Committee Members:
MrA Smth. (Mr B Wyman). Mrs M Colburn.
Church Representative
Mr S Batcup,
Mumbles Communty Council representative {Mr T Bull).
Chairs of Sections:
Mrs A Parton, (Mr P Thomas). Mr B Davies,
(Mr P Uewellyn)

Objectives of the charlty
The objects of the Ostreme Communty Association are:
(a)
to promote for the benefit of the inhabitants of the
neighbourhood in a common effort to advance
education and to provide facilities for the recreation and
leisure time occupations with the object of improving the
condttions of lrfe for the said inhabitants
to establish or to secure the establishment of a
community centre and maintain and manage such a
centre for the activities promoted by the association
in furtherance of the objectives of the Charity.
(b)
Actlvitles
The main activty is to maintain and manage the communty ￿ntre for the
benefrt of its mèmbers and the local comrnunty.
Results for the year
The detailed financial statements for the year are as shown on the following
pages but are summarised below. This shows
that there was a surplus for the year of £3,004. mainly due to the loss of
trading income being offset by the receipt of the Welsh Government Covid 19
Business Support Grant of £10,000, and the JRS Grants (Furlough) of
£7.246. This compares with a profft of £7.963 for the previous year.
Cash reserve at 1•t Jan 2021
£28,839
(Loss)ISurplus for year
£3,004
Cash reserve at 31st Dec 2021
£31.843
Accruals
The accounts are compiled on a receipts and payments basis. They do not
include income due and expenditure incurred in 2021 but not received or
paid for until 2022.
Slgnature of Trustee
Datedl?" -4L-
2022

INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
I report on the accounts of the Ostreme Communty Association for the year
ended 31 De￿mber 2021. which are set out on pages 06 to 09.
Respective rasponsibilitie8 of trustees and examiner
The charws trusteeslmembers are responsible for the preparation of the
accounts. The charitys trusteeslmembers consider that an audit is not
required for this year under section 43(2) of the Charities Act 1993 (the 1993
Act) and that an independent examination is needed.
It 18 my responsibilty to:
examine the accounts under section 43 of the 1993 Act:
to follow the procedures laid down in the general Dlrectlons glven by the
Charity Commission under section 43(7)(b) of the 1993 Act; and
to state whether particular matters have come lo my attention.
Ba818 of Independent examlnerfs report
My examination was carried out in accordance with the General Directions by
the Charity Commissioners. An examination indudes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with the records. It also includes consideration of any unusual
items or disclosures in the accounts, and seeking explanations from you as
members and trustees conceming any such matters. The procedures
undertaken do not provide all the eviden￿ that would be required in an audit
and consequently no opinion is given as to whether the accounts present °a
true and fair Vie￿ and the report is limited to those matters set out in the
statement below.
Independent Examiners Report
In connection with my examination. no matter has come to my attention
which
(1) gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordan￿ with section 41 of the 1993 Act.,
and

to prepare accounts which accord with the accounting records and to comply with
the accounting requirements of the 1993 act have not been met. or
(2) To which. in my opinion. attention should be drawn in order io
enable a proper understanding of the accounts to be reached.
Name: L Rlchmond
Relevant professional quallficatlons or body: Association of
Accountlng Technlclans
Address: 96 Saunder4 Way, Sketty, Swansea.
Date: 4£•
tIlL 2022
Signature:

OSTREME COMMUNrrY ASSOCIATION
RECEIPTS AND PAYMEKfs AccouKf FOR YEAR ENDED 31 DECEMBER 2021
2020
Total
RECEIPTS
Hall Sectlon•
Admln
Total
Fund raisitvj
Rec8lpts from tradino &tMbes
28.038
1.258
29,298
22,147
Grarrts
17.246
17,246
25,197
Section Trartsfers ty glft
Other income {ind. mwnbership kn)
T15
775
1,359
Total Reven￿ Rocelpts
46.osg 1.258
47,317
48,703
PAYMENTS
PasThnts for direct chwrtable purpc*e8
39,998
4.315
44.313
40,740
Section Transfers ty gift
Total Payments
39,998
4.315
44,313
40,740
Net Receipts Surplus (Defictts)
6,061
(3,0sn
7,963
Reserves at 1 January
Reserves at 31 December
16,863
21924
11,976
28,839
31,843
20,878
28.839
8.919

OSTREME COMMUNITY ASSOCIATION
STATEMENT OF ASSETS AND UABILITIES AT 31 DECEMBER 2021
2021
2020
FIXED ASSETS
Per notes
11,807
11.504
CAPITAL RESERVES
11,807
11,504
CURRENT ASSErs
Hall
Current account
Deposit account
Cash
22,339
502
18.325
501
37
Sections
Cu￿ent account
Deposit account
Cash
5.390
3,486
43
8,447
3,488
43
31.843
28,839
ACCUMULATED FUNDS
HALL
16.863
8.061
SECTIONS TOTAL
2020
11,976 28,839 20,878
(3,05n
3.004
7.963
Balance at 181 Jan
Surplus (deficits)
Balance at 3111 Dec
22.924
8,919
31,843
28,839
Approved by trustees
sIgr￿d
date

OSTREME COMMUNrrY ASSOCIATION
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021
1 ACCOUNTING POLICIES
(a)
Basis of Accounting
The financial statemw)ts have been prepared on the historical cost basis of
accounting. Income and eX￿nd[ture have been taken into account on a cash
basis, and no provision has been made for accruals or prepayments but are
shown in the note on page 3 the accounts. Expenditure items have I￿n
stated inclusive of VAT. Depreoation has not been charged to the re￿[pts
and payments accounts bui is shown as a m￿OranduM item in the
statement of fixed assets.
(b)
Fix￿1 Assets
Leasehold Land and buildings are stated in the Balance Sheet at Cost18s8
deprKiation.
(c)
Depreclatlon
As the acctyjnts are kept on a receipts aNI payments basis 18 no direct
depreciation charge to revenue acGounts. Ht74vever a table of fixed assets
is induded in the accounts. A detailed inventory of property (excluding land)
under the ownership of the Assoctation was carrted out in 2010 and an asset
register compiled. The replacement costs of th& assets was estimated to be
£74.448 and a current market value of £7.400. The 2010 accounts used both
these figures as opening balances and the assets wll be depreciated at 10%
of the net value each year using the declining balance method. Ail purchases
arKI disposals are aSSun￿d to tske place half way through the year.

2. FIXED ASSETS
Freehold land
Flxtures &
fittin
cost
TOTAL
Valuation
at 1 Jan 2021
Addltlons
Disposals
at 31 Dec 2021
6,315
78,858
865
85.173
6.315
79,723
86,038
reciatlon
at 1 Jan 2021
Oepreciat5on
at 31 Dec 2021
73.669
562
74.231
73,669
562
74231
Net book Valu
at 1 Jan 2021
at 31 2021
6,315
6,315
5.189
5,492
11,504
11,807
3. Payments for dlrect charltsble purposes
Included in the above expenditure heading is the employees cost of the
Administrator and Caretaker of the Community Hall.
2021
24.832
2020
21,955
Gross wages induding national insurance
The average number of employees is 2. both part time.

INDEPENDENT EXAMINER'S REPORT ON THE ACCOUNTS
I report on the accounts of the Ostreme Community Association for the year
ended 31 December 2021. which are set out on pages 06 to 09.
Respectlve responsibilities of trustees and examiner
The charity's trusteeslrnembers are responsible for the preparation of the
accounts. The charity's trusteeslmembers consider that an audit is not
required for this year under section 43(2) of the Charities Act 1993 (the 1993
Act) and that an independent examination is needed.
It is my responsibility to:
examine the accounts under section 43 of the 1993 Act;
to follow the procedures laid down in the general Directions given by the
Charity Commission under section 43(nib) of the 1993 Acl; and
to State whether particular matters have come to my attention.
Basls of Independent examlnefs report
My examination was carried out in accordan￿ with the General Directions by
the Charity Commissioners. An examination indudes a review of the
accounting records kept by the charity and a comparison of the accounts
presented with the records. It also includes consideration of any unusual
items or disdosures in the accounts. and seeking explanations from you as
members and trustees conceming any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audlt
and consequently no opinion is given as to whether the accounts present '
true and fair vithrf and the report is limited to those matters set out in the
statement bel(w.
Independent Examiners Report
In connection th my examination. no matter has come to my attention
which
(1 } gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordan￿ with sectton 41 of the 1993 Act;
and

to prepare accounts which accord with the accounting records and to comply with
the accounting requirements of the 1993 act have not been met; or
(2) To which. in my opinion. attention should be dra￿ in order to
enable a proper underslanding of the accounts lo be reached.
Name: L Rlchmond
Relevant professional quallficatlons or body: Association of
Accountlng Technlcians
Address: 96 Saunder8 Way. Sketty, Swansea.
Date: 4£•
rtIL 2022
Signature: