Shotteswell Village Hall AGM held on 10[th] November, 2021
Chair’s Report
The Chair referred to the Annual Report and Newsletter copies of which were available in the hall and were about to be distributed to all households in the village. Its purpose is to ensure that residents can be confident in how this important village asset is being managed and cared for. The committee also want to encourage engagement and involvement with current events, gather ideas for future events and market the hall space to hire for functions.
The level of activity has been up and down over the year based on the level of restrictions due to the pandemic. However, whist always ensuring we comply with the regulations and guidance, we have stayed open for those activities that have been allowed.
Since 19[th ] July the hall has been fully open and we have seen bookings rise back to prepandemic levels. In September there were 49 activities with only two days without some activity. Some of these are regular events such as Tuesday Club, Tai Chi Chih, Yoga, Little Performers, Moo Music, Breakfast Club and Saturday Lunch. The others are one off events and private hirings. People are hiring the hall for everything from AGMs and corporate training events to birthday parties and christenings.
As will become apparent as you read the Annual Report activity at the hall has continued at a pace throughout the year. Bookings are only one part of a much bigger picture and with COVID now ever present in society the committee have worked tirelessly to ensure the hall remains a certified “COVID Secure” premises and is thoroughly cleaned between ever period of use.
The increase in bookings has enabled us to progress various maintenance projects and general improvements to the hall. More plans and ideas are already in the pipeline, announcements will be made as projects progress as the committee strive to ensure the community have a venue that evolves with the times and is fir for purpose for many years to come.
All that the hall has achieved this year would simply not have been possible were it not for the efforts and perseverance of all the committee members and the support of those living in the village so a huge thank you to everyone.
SHoThESVLL VILLAGE HALL ACCOUNTS- YEAR 1.11.2020 TO 31.10.2021 2019.2020 INCOME 2022021 £13,846.21 £1,698.50 £2,170.00 £50,932.00 Balare brwJht forward LettingslequipmeTrt hire 100 Club DonatSonslGr3nts Parish Plan Fundraising Electricity Meter Intefest Refunds £15.240.72 £4,912.18 £2,213.48 £31.052.12 £599.68 £3.717.61 £1,873.1Q £120.00 £21.1S £666.2Q £4.47 £2,144.66 £57,480.95 Total Income £44,64420 £71.327.16 Total EXPENDITURE £940.63 £1.301.16 £o.(xJ £151.76 £49.072.69 £2.997.20 £580.25 Insuran Electriuty Counol Tax & WRCC Water Rates PurchaseslRedÈtoratic Generdl Mainienance Payouts 12.23 £1.408.88 £89.40 £348.00 £22.567.10 £11.223.13 £1.612.89 £55,043.69 Total Expenditure £37.961.63 £1,042.75 LsatMltbes £1.394.51 Excess IncorrEExpendthre £6.682.57 £4.11Y.04 £12,166.43 Coventy BS Ctrop bank £14.721.19 £7.202.1Q £15,240.72 Tirtal L¥5h asset £21.92329 T Acla Hon. B Zammett Chatrperson rBr H1 Auditc 1 Grants rrom Lollery. WVRCC. and WCC tAus govetnmBrttlSDC 2 Partsh Pign nKrey ringfer 3 Refunds from Ofgem. WaterPlus & WRCC Iwarm Hub) 4 Fund raising from Birthday Club. Breakfasts, Summer raffle 5 Purchases indude dishwasher, New WindowE, Bleed l<1( Small tables. EV Charger, Ectrical work5. Bain marie and Awning deposit 6 Gen. Maintenanc8 indude5 Step5 and wall refuthshments. Curtain rals, lrywrovernents to heab.ng 5Ftem, Èquipment seTricing 7 PayoLrts for 100 Cl) & S0°A rafflè to PCC
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent ExamineVs Report Report to the trusteesl members of SHofi 6SLUGU yIW¥Gtt HALL On accounts forthe year ended I OLtokEr L021 Charity no 502 q48 Set out on pages I report to the trustees on my examination of the accounts of the aljove charity (Ihe Trusl'l for the year ended ti I 10 2011 Responsibilities and basis of report As the charivs trustees, you are responsible for the preparation of the accounts in accordan wth the requirements of the Charilies Act 2011 fhe ACVI. I report in respect of my examination of the Tnjst's accounts carried out under section 145 of the 2011 Act and in canying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)Ibl of the Act. Independent examinerfs statement I have cpleted my examination. l o)nfimi that no material matters have come to my attention in connection with the examination (other than that disclosed below") vthich gives me cause to believe that in. any material respect". the accounting records were not kept in accordance wth section 130 of the Charities Act- or the accounts did not accord th the accounting record5- or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter onsideied as part of an independent examination. I have no concems and have come across no other matters in connection th the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ' Please delete the words in the brackets rfthey do not apply. Signed: Date: Name: Relevant professional qualification{sl or body A<4 _ SC4Ek/ IER Oct 2018
(if any)= Address: (o(od OAI ITF Section B Disclosure Only compSele if the examiner needs to highlight material Inallers of concem (see CC32, Independenl examinab'on of charity accounts: diredions and guidance for examiners)- Give here brief details of any items that the examiner wishes to disclose. fv)/e4 - IER Oct 2018