## Shotteswell Village Hall AGM held on 10[th] November, 2021 

## Chair’s Report 

The Chair referred to the Annual Report and Newsletter copies of which were available in the hall and were about to be distributed to all households in the village. Its purpose is to ensure that residents can be confident in how this important village asset is being managed and cared for. The committee also want to encourage engagement and involvement with current events, gather ideas for future events and market the hall space to hire for functions. 

The level of activity has been up and down over the year based on the level of restrictions due to the pandemic. However, whist always ensuring we comply with the regulations and guidance, we have stayed open for those activities that have been allowed. 

Since 19[th ] July the hall has been fully open and we have seen bookings rise back to prepandemic levels. In September there were 49 activities with only two days without some activity. Some of these are regular events such as Tuesday Club, Tai Chi Chih, Yoga, Little Performers, Moo Music, Breakfast Club and Saturday Lunch. The others are one off events and private hirings. People are hiring the hall for everything from AGMs and corporate training events to birthday parties and christenings. 

As will become apparent as you read the Annual Report activity at the hall has continued at a pace throughout the year. Bookings are only one part of a much bigger picture and with COVID now ever present in society the committee have worked tirelessly to ensure the hall remains a certified “COVID Secure” premises and is thoroughly cleaned between ever period of use. 

The increase in bookings has enabled us to progress various maintenance projects and general improvements to the hall. More plans and ideas are already in the pipeline, announcements will be made as projects progress as the committee strive to ensure the community have a venue that evolves with the times and is fir for purpose for many years to come. 

All that the hall has achieved this year would simply not have been possible were it not for the efforts and perseverance of all the committee members and the support of those living in the village so a huge thank you to everyone. 




SHoThESV￿LL VILLAGE HALL ACCOUNTS- YEAR 1.11.2020 TO 31.10.2021
2019.2020
INCOME
202￿2021
£13,846.21
£1,698.50
£2,170.00
£50,932.00
Balar￿e brwJht forward
LettingslequipmeTrt hire
100 Club
DonatSonslGr3nts
Parish Plan
Fundraising
Electricity Meter
Intefest
Refunds
£15.240.72
£4,912.18
£2,213.48
£31.052.12
£599.68
£3.717.61
£1,873.1Q
£120.00
£21.1S
£666.2Q
£4.47
£2,144.66
£57,480.95
Total Income
£44,64420
£71.327.16
Total
EXPENDITURE
£940.63
£1.301.16
£o.(xJ
£151.76
£49.072.69
£2.997.20
£580.25
Insuran
Electriuty
Counol Tax & WRCC
Water Rates
PurchaseslRedÈtoratic
Generdl Mainienance
Payouts
12.23
£1.408.88
£89.40
£348.00
£22.567.10
£11.223.13
£1.612.89
£55,043.69
Total Expenditure
£37.961.63
£1,042.75
LsatMltbes
£1.394.51
Excess IncorrEExpendthre
£6.682.57
£4.11Y.04
£12,166.43
Coventy BS
Ctrop bank
£14.721.19
£7.202.1Q
£15,240.72
Tirtal L¥5h asset
£21.92329
T Acla
Hon.
B Zammett
Chatrperson
rBr
H￿1 Auditc
1 Grants rrom Lollery. WVRCC. and WCC tAus govetnmBrttlSDC
2 Partsh Pign nKrey ringfer
3 Refunds from Ofgem. WaterPlus & WRCC Iwarm Hub)
4 Fund raising from Birthday Club. Breakfasts, Summer raffle
5 Purchases indude dishwasher, New WindowE, Bleed l<1( Small tables.
EV Charger, E￿ctrical work5. Bain marie and Awning deposit
6 Gen. Maintenanc8 indude5 Step5 and wall refuthshments. Curtain rals,
lrywrovernents to heab.ng 5Ftem, Èquipment seTricing
7 PayoLrts for 100 Cl￿) & S0°A rafflè to PCC

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent ExamineVs Report
Report to the trusteesl
members of
SHofi 6SLUGU yIW¥Gtt HALL
On accounts forthe year
ended
I OLtokEr L021
Charity no
502 q48
Set out on pages
I report to the trustees on my examination of the accounts of the aljove
charity (Ihe Trusl'l for the year ended ti I 10 2011
Responsibilities and
basis of report
As the charivs trustees, you are responsible for the preparation of the
accounts in accordan￿ wth the requirements of the Charilies Act 2011
f￿he ACVI.
I report in respect of my examination of the Tnjst's accounts carried out
under section 145 of the 2011 Act and in canying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145{5)Ibl of the Act.
Independent
examinerfs statement
I have c￿pleted my examination. l o)nfimi that no material matters have
come to my attention in connection with the examination (other than that
disclosed below") vthich gives me cause to believe that in. any material
respect".
the accounting records were not kept in accordance wth section 130
of the Charities Act- or
the accounts did not accord ￿th the accounting record5- or
the accounts did not comply with the applicable requirements
conceming the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fairf view which is not a matter
onsideied as part of an independent examination.
I have no concems and have come across no other matters in connection
th the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
' Please delete the words in the brackets rfthey do not apply.
Signed:
Date:
Name:
Relevant professional
qualification{sl or body
A<4 _ SC4Ek/
IER
Oct 2018

(if any)=
Address:
(o(od
OAI
ITF
Section B
Disclosure
Only compSele if the examiner needs to highlight material Inallers of concem
(see CC32, Independenl examinab'on of charity accounts: diredions and
guidance for examiners)-
Give here brief details of
any items that the
examiner wishes to
disclose.
fv)/e4 -
IER
Oct 2018