2021-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2021 To 31[st] December 2021

Charity name: Weobley Village Hall

Charity registration number: 502873

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Governing Instrument of Trust dated 3rd October 1973 ‘A piece of land and the erection thereon of a building or buildings for the purpose of a village hall with such ancillary buildings as may be reasonably necessary or desirable for the use of inhabitants of the district of Weobley in the county of Hereford without distinction of political, religious or other opinions, including use for meetings, lectures and classes and other forms of recreation and leisure time occupation with the object of improving the conditions of life _for said inhabitants’ _
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Maintaining and improving facilities for use by local organisations, external groups and the general public, financed through room hire charges and fundraising activities. To include: General maintenance, including repairs to automatic door and safety checks Installation of a new heating boiler Purchase of new round tables Installation of oil tank safety barrier
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The Trustees manage and maintain Weobley Village Hall for public benefit and with regard to guidance issued by the Charity Commission by providing a facility available for local organisations, external groups and the general public.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policyongrant making	Para 1.38
Policy on social investment including program related investment	Para 1.38

Contribution made by volunteers	Para 1.38	Local volunteer support is provided in an advisory and practical capacity to support the work of the Trustees in maintaining the fabric of the building and encouraging use of the Hall and fundraising activities/events.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Ongoing maintenance of the Hall including safety checks and safety improvements Continued management of access due to Covid-19 restrictions Installation of new boiler and heating controls Installation of energy efficient lighting Purchase of new round tables Improvements to Booking system Installation of Wifi

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	A year end balance of £32,323 including Reserves of £10,234,and supported by Government Covid-19 grants
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Committee of Management approved Reserve fund to be used for contingency purposes towards maintenance of the building.
Amount of reserves held	Para 1.22	£10,234.44
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Funds raised through room hire charges and fundraising events to support the maintenance of the Hall building and improvement of facilities. Government grant support received due to Covid-19
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed,royalcharter)	Para 1.25	Deed of Trust
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Nominated representatives of organisations using the Hall elected annually to form Trust Committee of Management. Election by Committee of Management of up to four additional community representatives and Co-option of up to two advisory members.

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Weobley Village Hall
Other name the charity uses
Registered charitynumber	502873
Charity’s principal address	Gadbridge Road Weobley Herefordshire HR4 8SN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Lyn Bruce	Chair		Committee of Management
	Anne Cole	Vice-Chair	VC to 18/05/21	Committee of Management
	Lorraine Anderson	Secretary		Committee of Management
	Per Milde	Treasurer		Committee of Management
	Dr Victoria Mackie
	Alan Jones
	BeverleyButterfield
	Peter Hereford
	Patricia Shaw
	Josephine Ware
	Diane Rice
	Jill Ainslie
	Stella Hurdidge
	Rose Tilbury		stood down 23/03/21
	Vanessa Collins		stood down 18/05/21
	Marion Scott	Vice Chair	VC from 18/05/21	Committee of Management
	Prudence Lloyd

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Lorraine Eve Anderson Position (eg Secretary, Secretary Chair, etc) Date 25th October 2022

Weob Ik Hall unt tst Janua . 31st December 20 INCOME 2021 5.371.80 1017.LXI 2020 8,445.(X) 2.941. 150.14 520.IX) 13.285.83 2CQ Club/Une Dandrq "Madtys. (bar) Car park rentsl 'Othef (see notes) 520.CKI ,561.77 27.470.57 25.341.97 EXPENDIT RE Caretskef aeanlw InL materia Oil. Eltttrkrty and Gas Water rntes Insurnnce L350.fA) 6n.47 1314.63 2.591.25 185.67 3.126.99 281.50 792.13 762.76 3,545.78 97.36 1307.79 195.(MJ I3￿14.84 Repairs & RenMIs Prlntlw & Ststkmery "Otheff (see notes) SA85.94 PAT, safety ¢hKks and fire al•rni s•rvke WIFI, webslt•.Hallmaster 471.CX) L48131 478.20 26.712A2 14,169.43 758.15 11.In.54 counts 2021 Openiw balance 1st J•nuary current acL 21J31.09 758.15 CIA Closing b•lance as rt 31st DKornb 21￿.24 Total abqllable cash 31 DKwTrbef 2021 32.323.68

Ho elands Weobl Vllla e Hall Account 1° Janua Notes Income: - 31° December 2021 Fundraisingldonations: Lettit 5.371.80 2￿ Supwters dub 1.060. Llne darKi 957.IX) Speual events 665.75 eobley Qnern•" Parish Coundl . payment car park O.LK> Safety checks 383.16 "MicrotriciV (sale electricity) 423.87 77.41 GOVGrnnt 18.231.58 Totsi I 70.57 Notes Expendlture: Heating and electricity: Oil 1,494.15 820.48 (El Genernted 71538. Nett cost electncity 423.87) Caretsker: Payment and travel expenses 1.350.Q) InsurnncenKenses: Insurnnce 808.03 Licenses 195.(X) TeStIn￿Safety. PAT/8oiler servKeffire system 471.IXI Q￿nir￿. GeneraVWindows/Matertals 6n.47 Watsr: Water/Sewwe New/renewats: Boiler, tables, barrler oll tanK mlsc. 12,548.05 New central heatiN4 boiler: 4A61.05 Round tables, hlgh chalr: 4,542.58 New barrler for oil tsnk: 2,026.50 Prye 2/3

Flre s•fety •quIpn￿Trt 328.07 htlry: I￿A7 MIK: 58339 Repak&' 66.79 Trnnsler to "Aeservr. 5.48SS4 5036 Plano dispose stsel: 101.60 94.CX) MIK: 239.98 1.48131 Certificate b I ent examiner l Hair for F￿knd I" JwHWry to 31" December 2021 Induth of the Treasur•rfs aCcO￿t for Examlr*r Per Jan Mlld•. Tr•asw•r Date: 4" March 2022 Pale 313

CHARITY COMMSSION Independent examinerfs report on the accounts Jco6Lfi I LLAf 4lhLL On accounts for th• y•ar 319 Charlty no (If any> DIS7S (Ihe Tnjst") for the year of r•port 145 2011 ALI in ¢￿1 my e￿9M￿￿tK)n. I Jer 145(5Xb) Art stat•mont ￿}dertak6 ts exanwn8tKm ty a qualifi8d Thwjmber (rf [ff￿rt wne Ihat a(x(xxts give a In arxj falf vw whith Is ￿>t a matter Name: qualIficaU￿(s> or body ( /A<u¥J 4vJ ￿415S 9<<-20• £57ztsJ) Oct 2018

/uJ SX S Onty complete if the examiner needs to h￿h1￿hl mate{￿1 trkqtters ol corbcein guida￿ for ￿MIne[8). Glv• hw• brf•f data of any Items that th• •xamln•r to IER Oct 2018